Deputy Manager (Technical) - CBRE South Asia Pvt. Ltd - Siemens EDA India Pvt Ltd (site)
(2019-09 - 2025-08)
Managing team of 1 CBRE Assistant Manager and 3 Executive profile. Currently handling 4.18 lakh square feet area with 90 member's team as base location. Working as contract manager and handling Gurgaon, Udaipur & Kolkata location also. PAN India area is 5.6 lakh square feet.
- Building Maintenance: Responsible for the preparation of the annual budget for repair and maintenance, manage Capex, BM & Opex. Carrying out periodic checks to understand future maintenance and repair needs of entire building which includes furniture repair & upkeep, touch-ups & paint work and plumbing, electrical and civil issues. Liaising with statutory authorities such as commissioner offices, electricity board, drainage and water supply department for carrying out smooth operations.
- Mechanical and electrical appliances maintenance: Overseeing the responsibilities regarding the maintenance of Heating and ventilation maintenance, and Refrigeration and air conditioning maintenance, chiller plants, Cooling Towers, Heat Recovery units, Pressurization fans, Fire Exhaust Fans, Diesel Gensets, HT & LT panels, transformers, Fire hydrant motors, Fire & Safety Systems, Fire Suppression systems, Security devices, UPS & Raw power supply, Water & Sewage treatment plant, lifts, Irrigation
- Housekeeping: Keeping a check on coordination of janitorial staff for adequate availability at all the required places viz., cafeteria, washrooms, common area, reception and floors. Routine inspection of all areas, stock registers and checklists of work activities carried out to ensure the delegated work is executed properly. Ensuring that highest standards of cleanliness, safety, and conduct are maintained.
- Asset Management: Responsible for end-to-end lifecycle management and ensuring optimal utilization of all company assets. Procurement, numbering, allocation, optimal utilization and preventive maintenance. Conducting periodic physical verification. Obtaining right insurance policy for appropriate group / age of assets including break-down/maintenance/replacement policy.
- Employee Health & Safety: Designing the H&S Policy, defining the rules and processes, investigating and developing plans to enhance employee health and safety. Ensuring a healthy and safe workspace for the employees by following the guidelines laid out and doing physical audits of the offices. Organizing the regular trainings into first aid, fire safety, ergonomics, manual handling etc. Monthly inspection related to HSE, monitoring of PTW, TBT, SWMS, HIRA, DMP, ERP and other safety documents. In
- Procurement: Responsible for the purchase of electrical items. Devise the weekly, monthly and quarterly procurement plan. Plan and budget for purchases, involving cost estimation and contract negotiations. Request quotation from various vendors and prepare comparative statements. Negotiate and select vendors and issue the purchase orders. Follow-up with vendors and suppliers for on time delivery. Maintain documentation for audit purposes. Develop regular reports on procurement and usage of mater
- Vendor Management: Handling the hiring, leasing, purchases and procurements of office equipment and machinery. Responsible for floating request for proposals (RFPs) and collecting quotes (comparative statements), evaluating and short-listing vendors for negotiation and awarding the contracts to the most cost-effective vendor. Ensure vendors meet statutory regulations and safety norms under applicable acts. Evaluate and resolve contractual issues in outsourced contracts and assignments. Ensure ea
- Contract/AMC Management: Responsible for drafting, evaluating, negotiating and execution of new and existing contracts with existing vendors, contractors and sub-contractors like, electro-mechanical, plumbing, carpentry, painting and civil work agencies. Maintain contractual records and documentation, such as receipt and control of all contract correspondence, contact information sheets, contractual changes, status reports and other documents of all the vendors. Managing, approving, and document
- Budgeting & Cost Management: Preparing budgets for all admin and facility related needs. Establishing effective budgetary control system to monitor and assess the performance of the various vendors through evaluation. Issuing purchase order to contractors for allotted budget. Monthly tracking of allotted budget to ensure for proper utilization. Maintain records of assigned budget and share with senior management for review purpose.
- Team Management: Scheduling and allocating team assignments to achieve pre-set goals within the time schedule. Mentoring and guiding team on workflow processes. Developing and delivering coaching / group training and instructional programs related to technical and operational skills and attitude. Monitoring the performance of team members to ensure efficiency in operations. Establishing and maintaining positive community relationship with a well-trained and motivated team.
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