Fleet Personnel Officer (Crewing Department) - STS Marine Management Pvt Ltd, India - India
(2026-02)
Joining & Crew Manning Process
- Handling Ten MR - Oil Tanker vessels & Two Oil/Chemical Tanker vessels.
- Souring new candidates for all 12 vessels (Ukraine, Bangladeshi, Indian & Pakistani - Nationality).
- Arranging CES Test & Initial document check as per requirements
- Arranging Interview of New-hand candidates with MSI & TSI for respective vessels & Final Interview arrangements with Fleet Manager & CEO.
- Handling Ex-hand planning for all 12 vessels (Ukraine, Bangladeshi, Indian & Pakistani - Nationality).
- Performing document check as per checklist for New & Ex-hand candidates.
- Arranging Briefings for New & Ex-hand candidates with Superintendents prior joining's.
- Arranging Pre joining Medical for approved New & Ex-hand candidates as per vessel & flag requirement
- Performing Pre joining formalities, arranging Type Specific ECDIS & required course as per vessel & company requirements
- Prepare months crew planner for all vessel and updating urgent requirements to team members for souring
- Attending Audits for Crewing Departments as crewing representative.
- Following up with branch offices in Lagos & Lome for Nigeran joiners & documentations
- Arrange visa formalities & crew change as per port call with port agent & vessels
- Following up for updating of DG Sign On & Sign Off for Indian National Officer & crew
- Currently handling Two takeover - LPG & Oil Tanker vessels – Souring & Joining coordination
Sr. Executive (Crewing Operation), Fleet Personnel - Marshal Ship Management Pvt. Ltd, India - India
(2021-11 - 2025-03)
Joining & Crew Manning Process
- Handling Crew Changes for 10 Gas Tankers, 3 Bulk Carriers & 2 Heavy Lift Carriers (For Crios, Koban & Draco Buren).
- Coordinating with Operation Team for Crew Change arrangements for all 15 Vessels.
- Planning Monthly Crew Change for all vessel as per requirement onboard for Multiple Nationalities.
- Monitoring and resolving onboard vessel concerns.
- Coordinating with Manning Agency for Ex-hands Readiness & Souring for New Requirements.
- Managing onboard Medical P&I cases and following up with Insurance Club till seafarer is medically fit.
- Coordinating with Travel Agencies for Visa Application Formalities & Documentation.
- Approving Overtime & Rest Hours for onboard crew members.
- Coordinating with Souring Department to fulfill monthly requirement for crew change.
- Arranging Interviews for new hand candidates with MSI/TSI of respective vessels.
- Arranging Briefing / De-Briefing for Top 5 Officers prior joining & after sign off.
- Assigning appraisals for Top 5 Officers to MSI/TSI of respective vessels.
- Handling new Takeovers Vessel (Bulk, Container, Tanker & Heavy Lift Carriers).
- Maintaining Monthly KPI – Overview of vessel (include medical case, overdue relief, onboard cadet follow-up).
- Arranging promotion committee for all officers as per promotion protocol.
- Maintaining Financial report as per budget allocated by Management.
- Maintaining Crew Complement onboard as per Management.
- Following up with E-migration Team for Updating Sign On/Off details on DG Shipping Website.
Crew Coordinator – Manning, Joining & Crew Manning Process - Synergy Maritime Recruitment Services Pvt. Ltd, Mumbai - Mumbai
(2020-09 - 2021-06)
Joining & Crew Manning Process
- Handling joining formalities of Indian Officers & Rating for 19 Tanker Vessels.
- Arranging Crew Change for Indian Nationals and Coordinating with Port Agents for Crew Change arrangements.
- Domestic / International flight booking for Joining Vessel & Pre-Joining Medicals
- Preparing Joining Documentation for Officers & Ratings.
- Handling Planning for Indian Rating as per requirement.
- Arranging Pre-Joining Medicals / COVID Test & Travel arrangement for Indian Officers & Ratings
- Updating details of seafarers in System (Omega & Shippalm Software)
- Checking Matrix & Compliance for joining crew in System.
- Coordinating with Visa & Flag License Department for Visa & Flag License requirements as per vessel.
- Generating Employment Contracts for Joining Crew.
- Generating E-migrate & Updating Sign On/Off details on DG Shipping Website.
- Coordinating with vendor for connecting Boiler suits/Safety shoes/PPE kit for joining crew.
- Post Joining process: Keep a track of all follows up post joining (Flag License, Deductions, Early relief etc.)
- Submit initial documentation for Personnel Signing Off on Medical Grounds.
- Maintain Re-Joining Bonus/Additional Allowance List/Sick Wages/Travel Wages and sending same to accounts every month end.
- Resolve account queries and update Omega Crew History.
- Send Extension Contracts on vessels & informing Planner on Relief Request from vessels / Promotion Onboard requirements.
- Verifying certificates/documents of seafarer prior joining from Master Checker on DG Website.
- Maintaining Crew Complement onboard as per Management.
- Following up with E-migration Team for Updating Sign On/Off details on DG Shipping Website.
Fleet Personnel Assistant, Joining & Crew Manning Process - Anglo-Eastern Ship Management Pvt Ltd, Mumbai - Mumbai
(2020-02 - 2020-06)
Joining & Crew Manning Process
- Handling joining formalities of Indian / Sri Lankan / Bangladeshi crew for 15 Container Vessels.
- Preparing Joining Documentation for Officers & Ratings.
- Arranging Pre-Joining Medicals / COVID Test & Cab arrangement for Officers & Ratings
- Updating details of seafarers in System.
- Coordinating with Visa & Flag License Department for Visa & Flag License requirements as per vessel.
- Follow up for generating E-migrate & Updating Sign On/Off details on DG Shipping Website.
- Follow up for generating Employment Contract with Wages Department.
- Coordinating with branch offices for Medicals / Safety Gear arrangements.
- Follow up with vessel for Crew Mail Packages of Flag License for joining crew.
- Coordinating with Training Department for arrangements of Inhouse Courses for joining crew.
Junior Personnel Officer, Joining & Crew Manning Process - Northern Marine Management Pvt Ltd, Mumbai (On behalf of Chevron Shipping Company LLC) - Mumbai
(2018-05 - 2020-02)
Joining & Crew Manning Process
- Handling joining formalities of Indian crew for 6 Tanker Vessels.
- Preparing Joining Documentation for Officers & Ratings.
- International / Domestic flight booking for Joining.
- Coordinating with Port Agents with regards to OKTB & LOG for seafarers.
- Checking Compliance for joiner in Software. (IPPS – Integrated Personnel & Payroll System)
- Preparing document to process transit visa for Joining. (China, Korea, Singapore, Australian/MCV)
- Processing Visa for Officers & Ratings for Training. (UK, USA, Denmark, Manila)
- Domestic Flights & Hotel Reservation for Medicals & Visa Interview.
- Domestic Travel & Hotel Reservation Invoices Clearing/Processing for Payments.
- Medical Booking for Officers & Ratings.
- Providing Covering & Invitation Letter for Visas as per Visa Requirements.
- Coordinating with Clients & Seafarers for Training/Visa.
- Updating Pre-Sea Experience, Training Document/Certificates & Medical of Seafarers in System.
- Coordinating with Seafarers for Safety Equipment's. (Safety Shoes & Warm Clothes)
- Clearing Manning Related Vendor invoices in System (Eye-Share Software)
Documentation Executive (On Third Party Payroll), Recruitment & Documentation Process - Bernhard Schulte Ship Management Ltd, Mumbai - Mumbai
(2017-06 - 2018-03)
Recruitment & Documentation Process - Documentation Process & Contract Updating
- Understanding of various requirements of Crew Members for various Vessels.
- Identifying the appropriate seafarers as per their requirements.
- Entering appropriate details of seafarers in System (PAL Software)
- Updating details of Passport and CDC (Continuous Discharge Certificate)
- Entering Certificates & Courses of seafarers as per their Ranks.
- Adding the Experiences of seafarer as per CDC & Companies Databases.
- Feeding Bank details as per Seafarers Account Details.
- Updating Various Test Results & Interview Form.
- Generating Per-Departure Checklist of seafarers as per their Rank and Requirements of Vessels.
- Obtaining Agreements, Terms and Condition, Complaints & Produce, Declaration & Undertaking as per Companies Offers.
- Updating Medical Report of Seafarers.
- Uploading of Passport and CDC (Continuous Discharge Certificate) in System.
- COC (Certificates of Competence), GMDSS (General Operators Certificate-GOC)
- COP (Certificate of Proficiency) & Watch Keeping Certificate updating.
- Updating Various VISA's (US VISA, Chinese VISA and Australia VISA)
- Uploading & Updating Originals Course Certificates of Seafarers.
- Medical Reports & Vaccination Reports updating.
- Emails of Claims & Invoice of Medical & Travelling Allowances.
- Flag Documents (Panama, Singapore, Liberia, Marshall Island, Japan)
- Flag CDC (Continuous Discharge Certificate) & Full-term Certificate Updating.
- Updating Flags CRA as per mails.
Back Office Executive (Internship), TDS Department - IDBI Bank Ltd, Central Processing Unit, Mumbai - Mumbai
(2016-04 - 2016-06)
TDS Department - 15G/15H Form Processing
- Physical Auditing, Verification & Numbering of Form 15G/15H.
- Excel Entry of Form 15G/15H Form Company Data Base.
- Auditing Excel Entries Details of 15G/15H Form with Company Data Base.
- Compilation & Uploading of 15G/15H Form Details on IDBI Data Base.
