Assistance Document Controller - Pune IT City Metro Rail Limited - Pune Metro Line III- Hinjewadi to Shivaji Nagar Project
(2022-08)
- Manage documentation workflow between contractors, consultants, and internal departments.
- Ensure all documents (transmittals, correspondence, drawings, RFIs) meet client and project standards.
- Maintain accurate records and logs for incoming and outgoing documents.
- Follow up with contractors and consultants to ensure timely submission and approval.
- Provide administrative support to the project team regarding document tracking and storage.
- Assist in final handover documentation for project close-out.
- Preparing Monthly progress report & submitting to the concern authority.
- Quality check of documents as per contractual requirements.
- Coordinate with internal users, contractors, vendors, and the Wrench support team for successful implementation and ongoing usage of the Wrench application.
Business Analyst - Genpact India Pvt. Ltd.
(2021-03 - 2022-08)
Client Baker Hughes-GE Oil & Gas Industry as Engineer Document Specialist
- Received, issue, updated and keeping of all the project related documentaries i.e. Drawings, Specification, Datasheet, Design Calculation etc.
- Manage project documentation data repository system.
- Track of Planned /Actual project documentation submission dates, responsible persons.
- Attending project execution progress calls and meetings with the project team.
- Liaise with Customer counterpart on documentation and accordingly inform and guide the project execution team when needed.
- Ensure proper revision control for all documents.
- Assist on Documentation formatting to project needs.
- Preparation of project document packages like MRB (Manufacturer's Record Book), IOM/OMM (Installation, Operation & Maintenance Manual), Datasheets as per Project/Customer requirement.
- Assist Project Engineers and Hardware engineers in documentation handovers.
Executive Document Controller - Siemens Limited - NMRCL Project Nagpur Maharashtra
(2018-01 - 2021-03)
As a Third-party vendor Footprint services. Design, supply Installation, Testing & Commissioning of 25kv Flexible OHE & Sectioning Posts for Nagpur Metro Rail Project.
- Manage Document Control activities & maintain efficient document control procedures.
- Preparing, Letters, transmittals, recording reference number to correspondence according the company standards.
- Maintain record a complete filing system soft & hard & maintain in an updated state at all times.
- Share project document received from customer to project engineers & vice versa.
- Maintaining all incoming & outgoing correspondence & other transmittal from the customer & other contractor etc. in a systematic way to facilitate an easy reference at all time.
- Quality check of documents as per contractual requirements.
- Notify the customer of any Submission of the documents.
- Co-ordination with Customer.
- Modification of the drawings in AUTOCAD.
- Upload the documents as per ACCONEX process and 5D BIM process (Asset & project wise).
- Attend project review meeting with team & other documents coordination related status meeting.
- Tracking the pending documents through weekly progress reports.
- Notifying the involved party for tracking appropriate action on the pending documents.
- Manual follow up with the internal team to get an expected schedule for all pending documents.
- Export of As Built files in the customer required format sign off from the customers with clear specification.
- As well as Supporting the M&P and Signaling documentation team.
- Perform other Related assignments as requested.
