Asst Manager – HR & ADMIN - Alsok India Pvt Ltd (Japanese MNC) - Manesar
(2024-04)
Human Resources & Administration Responsibilities
- Developed and implemented payroll processes ensuring accuracy and statutory compliance
- Prepared and maintained attendance sheets for all employees across branches
- Coordinated employee transportation and business travel, including cab and flight bookings, hotel arrangements, and related logistics
- Prepared and managed compliance documentation such as legal agreements, proposal letters, and other HR-related paperwork
- Maintain all Resister with Filling all compliance returns on time
- Oversaw and verified all administrative activities to ensure smooth office operations
- Coordinated employee training sessions and facilitated onboarding for new hires
- Prepared and maintained comprehensive HR records, including attendance, leave, payroll, salary statements, offer letters, appointment letters, relieving letters, experience letters, and full & final settlements
- Maintained accurate documentation (electronic and physical) of employee records, including KYC documents, attendance, leave, and family or medical leave details
- Assisted in scheduling and coordinating interviews for hourly and salaried candidates
- Conducted employee onboarding and orientation sessions using standardized corporate materials
- Assist in organizing employee training and engagement programs
- Responsible for PF (Provident Fund) and ESIC enrolment of employees
- Preparation and submission of PF and ESIC challans on a monthly basis
- Handle LWF (Labour Welfare Fund) enrolment and generate LWF challans as required
- Manage and process death claim applications and related documentation as per statutory requirements
- Monthly and Annual MIS preparation Cost Budget and Average Leave, Salary and Acquisition also
Sr Officer Welfare – HR & ADMIN - Hind ware Limited - Bahadurgarh
(2020-03 - 2024-04)
- Recruit contract labour and CSR employee daily as per departmental requirements
- Plan manpower requirements for upcoming shifts and ensure adequate workforce availability
- Handle CLRA-related work, including verification and maintenance of all documents related to contract labour and prepare and check monthly bill of contractor also
- Maintain financial costs of CSR operations and prepare monthly and annual CSR reports
- CSR Dispensary Budget and free medicine distribution
- Sewing Centre, Computer Centre, and Literacy Centre daily records
- Recruit CSR trainees for six-month training programs and maintain their attendance
- Organize and maintain records of Works Committee Meetings every two months
- Conduct and document POSH (Prevention of Sexual Harassment) Committee meetings and scheduled training sessions
- Coordinate Grievance Redressal Committee meetings and submit reports to relevant departments
- Attend and manage all court cases as required
- Resolve queries and grievances related to PF Office and ESIC Office through regular visits
- Prepare and manage legal documents, including Agreement Letters, Proposal Letters, and Proforma Invoices
- Ensure compliance with all administrative and HR regulations
- Process welfare applications (Cycle, Scholarship, Newborn Child, Kanya Daan, etc.) and submit them to the Haryana Labour Welfare Board
- Handle all employee grievances via the HR Help Desk in the canteen and shop floor on a daily and weekly basis
- Oversee maintenance of factory vehicles, employee transport facilities, guest house, workers' colony, and staff colony
- Ensure upkeep of crèche facilities and first-aid boxes
- Maintain attendance through ERP & SAP Tracking Software
- Prepare and maintain HR documentation such as Attendance, Leave Records, Payroll, Salary Statements, Offer Letters, Appointment Letters, Relieving Letters, Experience Letters, and Full & Final Settlements
- Manage physical and electronic HR documentation (KYC, Leave, Attendance, Vacation, etc.)
- Coordinate interviews for hourly and salaried candidates
- Conduct onboarding and orientation sessions for new employees using standardized corporate materials
- Support administration of HR policies and union contracts
- Participate in labour relations meetings, employee investigations, and handle HR or payroll-related issues
Sr Officer Welfare - Relaxo Footwear Limited - Bahadurgarh, Haryana
(2015-01 - 2020-02)
Roles & Responsibilities – Employee Welfare & Administration
- Recruit contract labour daily as per departmental requirements
- Plan manpower requirements for upcoming shifts and ensure adequate workforce availability
- Handle CLRA-related work, including verification and maintenance of all documents related to contract labour
- Conduct BTP training for all newly recruited contract employees
- Ensure punch records are created within 3 days of joining and deactivate/remove records after 7 days of non-working status
- Oversee the distribution of uniforms, safety shoes, and other protective equipment as per company policy
- Ensure proper records and timely replacement as required
- Implement and maintain all welfare schemes and documentation as per company policy (e.g., GHIP, statutory compliance)
- Maintain records such as Tight Cloth Register, Accident Register, and Adult Register
- Address and resolve employee grievances related to welfare facilities
- Ensure smooth functioning of welfare amenities and hygienic workplace conditions
- Plan and execute major company visits, family functions, get-togethers, and cultural programs
- Organize celebratory events such as Holi, Diwali, and national festivals, including budget preparation and control
- Coordinate annual sports and recreational activities like cricket tournaments and sports camps
- Manage procurement of medicines and first aid for employees
- Organize regular health check-ups for new joiners and annual eye-testing camps
- Conduct medical examinations for employees in hazardous departments every six months, as per company and government requirements
- Maintain statutory health records (Form 17A, loss/damage deductions, etc.)
- Conduct daily and monthly inspections of toilets, washrooms, dustbins, spittoons, and maintain hygiene checklists
- Ensure safety measures around dangerous machinery and implement corrective actions where needed
- Enforce cleanliness discipline (e.g., penalizing non-compliance with dustbin/spittoon use or smoking rules)
- Identify and recommend best performers (weekly, monthly, yearly) for recognition and awards
- Recommend promotions and increments in coordination with HODs and concerned departments
- Recognize long-service employees (5+ years) with awards such as gold coins based on performance
- Facilitate educational encouragement programs, e.g., monetary awards to employees' children scoring 60% or above
HR & Admin (Welfare Officer) - Bajaj Motors Limited - Binola Bilaspur, Haryana
(2012-12 - 2015-12)
OEM Industry
- Audit prepared C-TPAT, 5S methodology, OHSAS 18001:2007, ISO 9001:2015, with working knowledge of TS 16949 standards and MACE and VSA audit Related work
- Prepare and conduct Training Related Skill matrix, 5S, Training Callender prepared and Evaluation
- Maintained records of all types of bills and managed transportation documentation
- Handled canteen billing records and contractor bill management
- Organized committee meetings and handled employee grievances effectively
- Ensured smooth communication between employees and management on welfare matters
- Supervised canteen operations, including quality checks on snacks, tea, lunch, and dinner as per shift schedules
- Inspected vegetables and raw materials used; reported brand details to the Head of Department (HOD)
- Monitored canteen infrastructure such as utensils, chairs, jugs, gas stoves, etc.
- Conducted daily manpower counts in the canteen and reported data department-wise to the HOD
- Managed the canteen budget and ensured compliance with FSSAI and company food safety standards
- Organized First Aid Training programs in coordination with the Red Cross Society
- Conducted induction and BTP (Behavioural Training Program) sessions for new employees as per schedule
- Prepared and submitted ESIC accident reports in case of workplace incidents
- Delivered 5S training sessions department-wise to improve workplace organization
- Checked the suggestion box weekly and presented employee suggestions
