Dharti Patil

Dedicated and detail-oriented Tender Executive with over 4 years of experience in tender management, bid preparation, documentation, customer coordination, and sales support. Experienced in handling complete tender processes from tender search to bid submission on GeM and various e-procurement portals. Strong knowledge of technical and commercial documentation, vendor registration, quotation preparation, and maintaining compliance with tender requirements.

A quick learner with excellent communication, coordination, and organizational skills.

Tender Executive - JEE Pumps Limited

(2024-01)

• Searching and downloading tenders from GeM, CPP Portal, BHEL, SAIL, ONGC, NTPC and other government/private e-procurement portals.
• Preparing Technical Bid and Commercial Bid documents as per tender requirements.
• Uploading and submitting tenders on GeM and various e-tender portals within specified deadlines.
• Participating in Reverse Auctions and online bidding processes on GeM and other procurement portals.
• Coordinating with different vendors and suppliers to obtain quotations and pricing for accessories and bought-out items required for tender participation.
• Preparing comparative statements (price comparison) and assisting in finalizing competitive bid pricing.
• Coordinating with technical, commercial and finance departments for preparation of compliance documents and tender submissions.
• Maintaining tender tracker, bid status reports and submission records.
• Following up on submitted tenders for bid status, Purchase Orders and contract execution.
• After receipt of Purchase Order, coordinating with the technical team by sharing complete order specifications, drawings and customer requirements for smooth order execution.
• Coordinating with production, purchase and dispatch teams to ensure timely manufacturing and dispatch of orders as per committed delivery schedules.
• Regularly following up with internal departments to ensure on-time order completion and dispatch.
• Preparing and arranging all post-dispatch documents including Tax Invoice, Test Certificate (TC), Material Test Certificate (MTC), Warranty Certificate, Dispatch Details, E-Way Bill, LR Copy and other required documents.
• Submitting complete dispatch documentation to customers through email or customer portals and ensuring timely document submission.
• Maintaining complete records of tenders, orders, dispatch documents and customer correspondence for future reference and audit purposes.
• Preparing MIS reports related to tender activities, order execution and dispatch status.
• Ensuring smooth coordination between customers and internal departments for successful execution of awarded orders.
• Ensuring timely realization of payments to support healthy cash flow and customer satisfaction.

Sales Coordinator - HAWA Valves India Pvt. Ltd.

(2022-04 - 2023-12)

• Coordinating with customers to understand technical and commercial requirements.
• Preparing quotations as per customer requirements.
• Searching and downloading tenders from various procurement portals.
• Preparing tender documentation and supporting documents.
• Submitting tenders on GeM, BHEL, SAIL, Tata Steel and other e-tender portals.
• Maintaining tender records, quotation files and customer database.
• Following up with customers regarding quotations and Purchase Orders.
• Coordinating with internal departments for tender documentation.
• Maintaining sales reports and documentation.

Team Leader – Back Office Operations - VI Limited

(2018-05 - 2022-04)

• Leading and supervising a team to achieve daily, weekly and monthly operational targets.
• Assigning daily work and monitoring team productivity to ensure timely task completion.
• Preparing and maintaining MIS reports for management review.
• Managing CRM database and ensuring accurate customer data maintenance.
• Coordinating with customers through calls and emails to resolve queries and provide timely support.
• Monitoring team performance and providing regular progress updates to senior management.
• Maintaining master data, operational records and documentation.
• Ensuring adherence to company processes, quality standards and service levels.
• Coordinating with internal departments for smooth workflow and issue resolution.
• Preparing performance reports and tracking key operational metrics.
• Handling escalations and resolving customer issues within defined timelines.
• Training and supporting new team members on operational processes and company procedures.
• Maintaining proper documentation and filing systems for operational records.
• Ensuring effective communication between team members and management.

Bachelor of Science - B.Sc. - KK Shah Jarodwala Maninagar Science College (2019 - 2022)

Higher Secondary Certificate - Science - Kusum Hindi Higher Secondary School (2018)