Senior Finance Manager- USA at Antra Info Solutions Pvt Ltd and Group companies (2018-05 – Present)
- Conduct detailed financial analysis to support strategic decision-making and identify areas for cost optimization.
- Prepare monthly, quarterly, and annual financial reports, including variance analysis and trend identification.
- Develop and maintain financial models to forecast revenue, expenses, and cash flow projections.
- Collaborate with cross-functional teams to streamline financial processes and improve operational efficiency.
- Analyze key performance indicators (KPIs) to assess business performance and identify areas for improvement.
- Assist in the preparation of annual budgets and forecasts, ensuring alignment with strategic objectives.
- Identify and assess financial risks, proposing mitigation strategies to safeguard organizational assets.
- Communicate financial insights and recommendations to senior management and key stakeholders.
- Contributed to the implementation of process improvements to enhance efficiency and accuracy.
- Coordinate with the India and US HR team to collect new employee/contractor information and ensure documentation is complete.
- Check the LCA for the minimum salary to be paid.
- Apply for state withholding and unemployment tax ids if required.
- Run payroll maintenance before every payroll run including withholding changes (W4), pay rate changes, retro pay, reimbursements, and insurance deductions.
- Prepare the Salary statement of the employees every month and process payroll after final checking in ADP.
- Generate payroll liabilities, payroll register and payroll summary.
- Issue 1099 to subcontractors.
- Handle notices from Department of Revenue and Department of Labor.
- Update Payroll Journal entries in QuickBooks and reconcile with the Payroll reports and bank statement every month.
- Verify India employees Pay sheet every month.
- Set up new vendors along with their payment terms as per PO issued.
- Verify and save bills on receipt and email query to vendor immediately in case of questions.
- Take care of US employee insurance enrollment & termination and deduct from Payrolls and pay insurance bills as per the due date.
- Work in Accounting and manage all US expenses and credit card expenses.
- Compile and analyze timesheets and bills for process.
- Manage US employee's reimbursements and generate weekly aging report to manage cash flow.
- Process employee reimbursements after verifying the bills and supporting documents submitted.
- Help management with relevant MIS at every month end.
- Coordinate with other team members and other employees in day-to-day operations.
- Maintain Billing sheet and update as per the SOW and PO.
- Verify invoices & Revenue on a Monthly basis and control revenue leakages.
- Follow up with customers over phone/email on overdue invoices.
- Prepare Weekly aging reports.
- Perform Periodic Reconciliation of Receivables accounts.
- Ensure proper billing and dispatch of Invoices to Customers.
- Perform Intercompany and Branches reconciliations.
- Record online payments and checks received on daily basis.
- Inquire about the underpayments with the customers and send reconciliation statements in case of differences in outstanding balance.
- Record the transactions of the business daily.
- Reconcile the bank accounts and credit cards monthly.
- Analyze and maintain the general ledger to ensure the accuracy of revenue and cost.
- Manage Fund flow statements and daily accounting activities.
- Analyze all balance sheet accounts and prepare detailed support schedules and monthly account reconciliations.
- Prepare quarterly balance sheet analysis, review, and remediation; assist with internal/external audits as needed.
- Close books on Monthly basis and prepare schedules.
- Maintain Books of Accounts and Preparation of Financial Statements as per US GAAP on a Monthly Basis.
- Handle the Inflow and Outflow of Cash.
- Address Federal, State UI and Revenue tax queries with Auditor.
- Submit State Annual reports every year.
- Take care of local taxes and State compliances as per the schedule.
- Coordinate with USA auditors to close the audit for Group entities.
- Pay Estimated taxes, Federal taxes, State taxes with the help of CPA.
- Determine financial objectives and design & implement systems, policies & procedures to facilitate internal financial control.
- Prepare Annual Budget and forecast trends.
- Develop reports for top management summarizing the business financial position in areas of income, expenses, capital usage and cash flows, and coordinate the preparation of strategic plans, budgets and financial forecast.
- Develop and update accounting, finance and management policies and procedures.
- Monitor budgets and compare them with actual cost and revenues related to production, marketing and capital.
- Coordinate the preparation, maintenance and filing of projected P&L Account, Bills Discounting and Balance Sheet as required by bank authorities and other financial institutions.
- Coordinate the preparation of Financial Statements, Financial Reports for internal usage.
- Get control accounts reconciled and sort out the discrepancies.
- Remit foreign currency for import advance & other expenses like traveling, consultancy, advertising and project export.
- Prepare SBU level, Project level P&L and Company Level P&L every month.
- Send Certificate of insurance to Customers and clients depending on their requirement.
- Verify business insurance bills and pay as per the due date.
- Submit yearly Audit report to Business Insurance agency.
- Verify Insurance Bills from Sun Life, Guardian & UHG.
Askio Infotech Services Pvt Ltd/Strategic Resource International Inc (2016-10 – 2018-05)
Sunera Group Companies (Sunera Technologies Private Limited, Sunera Technologies, Inc, Eseal India Pvt Ltd, Ringmaster Software Corporation, Stravis Solutions, Inc, Ebutor Distribution Private Limited) (2010-10 – 2016-10)
