Manager (Administration and Facilities) - NTT DATA - Gurugram
(2007-12-03)
- House Keeping: Maintain office environment neat and clean, solve issues related to housekeeping.
- Security: Selection of guards from the service providers and keep the track on all the security checks for the benefit of the organization.
- Pantry Services: Maintain the facility for the employees in respect of Tea/Coffee, Lunch and creating stress free environment in cafeteria.
- Repair and Maintenance: Take care of Repair maintenance of office equipment's and office premises.
- Stationary and Printing: Ensure the requirements of stationary and printing of Head Office and Branch Offices must fulfill on time.
- Budgeting: Preparation of Administration related Budgets for the upcoming financial year.
- Vendor Finalization: Finalize the vendors on the basis of quality, quantity, brand name in the market and rates.
- Vendor Appraisals: Do vendor appraisals on the basis of services provided by them on quarterly / yearly basis.
- Payments: Process vendors' payment and ensure the payment made on time.
- Contract & Agreements: Prepare contract and agreements with supervision of legal department for the vendor and filing the same in an organized manner.
- Overseeing complete Facilities (sites) and infrastructure set up, and liaising with contractors and interiors for the same.
- Venue: Selection of Venue as per requirement of event.
- Schedule of the Event: Prepare the schedule of the event.
- Feedback: Get the feedback from the employees on the Event.
- Issue Mobile Phones and Connection according to the policy of the company.
- Handle problems, billing and request from employees related to communication sector.
- Purchasing: Finalize & Purchase the Asset on the basis of Quality, Brand & after sale service criteria.
- A.M.C of Assets: Maintain assets through Annual Maintenance Contract by reputed and authorized service provider.
- Handle guest house facilities in respect of housekeeping, security, food and customer satisfaction.
- Handling all Real Estate and project management for NCR.
- Ensuring compliance and quality within the department
- Rostering and Scheduling of company Transport.
- Handle a large number of employee pick up / drop offs and manage grievances regarding cab arrangements.
- Ensure Cab compliance and other compliance issues are in place.
- Implement Cab Maintenance criteria and manage transport services Contracts.
- Driver Verification, Education, Employee safety aspects, documentation, cost controls etc.
- Liasioning with Govt. Bodies & Local Authorities.
- Preparing Monthly MIS reports, Monthly Billing for different Vendors, Making the Dashboard Presentation. Headcount Projection for month requirement of cab usage.
- Ensure Cost efficiencies within the department.
- Development of processes, systems and MIS to ensure the department functions efficiently.
Assistant Manager - Dantal Hydraulics Pvt. Ltd - Gurugram
(2007-06 - 2007-12)
Assistant Manager - IBM Daksh Business Process Services Pvt. Ltd. - Gurugram
(2001-10-15 - 2007-05-23)
- Financial Planning, Budgeting and cost control in the Administration department.
- Facilities Management -Safety, Security, Repair, Maintenance & upkeep of premises.
- Transport, Cafeteria, Guest Houses, Event Organization, Mailroom, Stationery, Printing etc.
