Front Office cum Admin Executive - Hetero Labs Ltd
(2024-06)
- Front Desk Management: Responsible for handling end-to-end front desk and related activities daily. Greeting visitors at the reception. Inform respective employees about visitors' entries.
- Routine Activities: Ensure that all the meeting and conference rooms are kept neat and clean at all times. Day-to-day coordination with the facility team to ensure hygiene and cleanliness within the office premises, including the reception, washrooms, pantry, workstations, and Business Head's cabins. Checking that the Television and Video Conference is working and connecting video calls.
- Courier Desk: Handle courier inward and outward activity. Maintain daily courier records of both inward and outward dispatches. Verify the courier invoices against the courier records before submitting the same for approval and clearance process to the accounts department.
- Housekeeping: Monitor day-to-day work assigned to housekeeping staff.
- Cafeteria Management: Ensure optimum stock levels in the Pantry storage for employees' snacks and refreshments.
- Events Coordination: End-to-end coordination in the office to order lunch and refreshments for the employees during such events as other engagement activities like training and arrangement of events in the office like Birthdays, Diwali, Christmas, Holi Celebrations, & Etc.
- Office Supplies: Monitor the stock of office stationery. Handle stationery allocation to employees, along with maintaining the records and coordinating with the team for order management.
- Repairs & Maintenance: Renewals/repairs & AMC of machinery like EPBX Machine, AC, Water purifier, Pest Control, Fire Extinguisher, Water Sprinkler, Coffee Machine, Shredder Machine, etc.
- Petty Cash Expense: Maintaining Petty Cash & submitting the Invoices to the accounts team.
- MIS Reporting: Create and maintain MIS reports daily.
- Printers & Scanners: Printing & Scanning documents as required.
- CCTV: Monitoring CCTV Cameras
- First Aid: Ensure first aid inventory is maintained with all the necessary medical supplies at all times. Maintain records of its allocations.
- HR Coordination: Coordinating with HR for the interviews and for new joiners.
- Travel Desk Coordinator: Arrange domestic and international travel (air, rail, hotel, cab, visa assistance).
- Coordinate travel bookings as per the company travel policy and approved budgets.
- Handle travel changes, cancellations, and emergency re-bookings.
- Coordinate with travel agencies, airlines, hotels, and cab vendors.
- Maintain accurate travel records and MIS reports.
- Assist employees with travel-related queries and issues.
- Provide travel support for senior management, clients, and visitors when required.
Front Office cum Admin Executive - Bandhan Mutual Fund (Team lease Pvt. Ltd)
(2020-03 - 2024-05)
- Greeting guests & addressing them to concern department
- Handling Console (EPABX). Receiving incoming calls and directing then to concern people.
- Maintaining the Visitors register, incoming & outgoing courier register
- Manage the meetings and conference rooms. Managing the Calendars. Coordinate with employees to ensure efficient use of meeting rooms & resources.
- Handling office Admin work, including managing housekeeping, office boys and security staff.
- Monitor the stock of office stationery. Handle Stationary allocation to employees, along with maintaining the records. Rate comparison from the different vendors.
- Renewals/repairs & AMC of machinery like EPBX Machine, AC, Water purifier, Pest Control, Fire Extinguisher, Water Sprinkler, Coffee Machine, Shredder Machine, etc.
- Making Travel Arrangements for Flights & Rail & arranging Hotel accommodation as per the travel policy.
- Events Coordination: End-to-end coordination in the office to order lunch and refreshments for the employees during such events as other engagement activities like training and arrangement of events in the office like Birthdays, Diwali, Christmas, Holi Celebrations, & Etc.
- Office Supplies: Monitor the stock of office stationery. Handle stationery allocation to employees, along with maintaining the records and coordinating with the team for order management.
- Repairs & Maintenance: Renewals/repairs & AMC of machinery like EPBX Machine, AC, Water purifier, Pest Control, Fire Extinguisher, Water Sprinkler, Coffee Machine, Shredder Machine, etc.
- Petty Cash Expense: Maintaining Petty Cash & submitting the Invoices to the accounts team.
- MIS Reporting: Create and maintain MIS reports daily.
- Printers & Scanners: Printing & Scanning documents as required.
- CCTV: Monitoring CCTV Cameras
- First Aid: Ensure first aid inventory is maintained with all the necessary medical supplies at all times. Maintain records of its allocations.
- HR Coordination: Coordinating with HR for the interviews and for new joiners.
- Travel Desk Coordinator: Arrange domestic and international travel (air, rail, hotel, cab, visa assistance).
- Coordinate travel bookings as per the company travel policy and approved budgets.
- Handle travel changes, cancellations, and emergency re-bookings.
- Coordinate with travel agencies, airlines, hotels, and cab vendors.
- Maintain accurate travel records and MIS reports.
- Assist employees with travel-related queries and issues.
- Provide travel support for senior management, clients, and visitors when required.
Front Office cum Admin Executive - Aamby Valley Ltd - Mumbai (Sahara Group) - Mumbai
(2010-01 - 2020-02)
- Attending Calls & transferring calls to respective employees.
- Managing Guest walk in & Guest Area.
- Arranging Conference and Meeting Room.
- Maintaining Walk-in Registers (Inward & Outward Entries)
- Monitoring Mails. (Outlook & E-Mails)
- Managing Housekeeping Staff & Pantry
- Managing Courier (Inward & Outward in Excel).
- Maintaining Stationery Records & Coordinating with Vendors for the same.
- Handling & Updating the Human Resources Information System (HRIS).
Back-office Coordinator - Barclays Bank
(2007-11 - 2010-01)
Back-office Coordinator - State Bank of India
(2004-05 - 2007-10)
Back-office Coordinator - HSBC Bank
(2001-06 - 2004-04)
