Sr. Manager - JAGDALE INDUSTRIES PVT LTD (Juggat Pharma Division) - Anchepalya, Mysore Road, Bangalore, India
(2021-08 - 2026-05)
Appointed as Manager in 2021 and promoted as Sr. Manager in August 2023. Department: Distribution & Administration. Location: Central Warehouse for 4+ years.
- Receiving finish goods from in-house and various third party manufacturers plants across India
- Verifying with in-house COA and NABL Govt approved analysis report
- Raising and resolving discrepancy issues with respective departments
- Goods inward in ERP (FGTN) by checking batch no, expiry date and quantity
- Stacking goods as per division area with pallets on specified racking systems
- Allocating products to all 23 depots across India based on sales data and stock availability
- Preparing stock transfer note (STN) to all inter depots
- Picking goods by workmen as per STN
- Cross checking picked goods by Supervisor for onward dispatch
- Preparing E-sugam for transportation
- Dispatching goods to respective depots through logistics (Everyday minimum 3-4 FTL trucks)
- Tracking and closely monitoring movement of consignment
- Maintaining and monitoring FIFO method
- Submitting LR dispatch detail reports to all depots across India
- Interacting with registered transporters for required vehicles
- Stock checking with physical stock and ERP stock on weekly basis
- Stock audit with internal auditors every quarterly
- Stock audit with internal and external auditors every year end
- Arrangements for warehousing visiting by ADC, FDC, FSSAI and internal consultants
- Receiving sample goods from various manufacturing plants
- Verifying sample goods with in-house COA
- Receiving allocation from respective division PMT team
- Verifying allocation products, qty and samples value as per budget file
- Preparing sample challan to all BE's and MR's
- Establishing efficiency in packing and dispatching materials to all India
- Submitting delivery report of BE's to PMT
- Preparing MIS report for samples cycle wise dispatches
- Monthly inventory check and audit of sample and promotional stocks
- Receiving gift inputs from various vendors and locations
- Checking packing and quantity as per purchase order specification
- Preparing promotional challan to all BE's and MR's
- Preparing indents for shippers in different sizes and BOPP tapes
- Preparing indents for strapping coils and plain BOPP tapes
- Planning and procuring all required packing materials
- Monitoring and controlling all 23 CFA's across India
- Freight tracking and controlling logistics cost
- Receiving commission bills from all CFA and verifying with sales data
- Planning and allocating goods to all CFA's
- Bonus offer finalizing with HOD and uploading in system
- Circulating bonus scheme to all India on 01st day of every month
- Monitoring institutional sales at all India CFA's
- Preparing quotations for private hospitals and institutions
- Applying tenders at government hospital and military hospitals
- Monitoring cheque bounce instances and collections at all CFA
- Receiving logistics and transports invoice for verification and approving for payments
- Attending seminars and training for handling logistics and warehouse
- Interacting with Finance department related to receivables and payables
- Handling 25 workmen's by allocating works on daily basis
- Handling 15 staff members for daily planning and task completion
- Handling 3 securities by allocating works on daily basis
- Handling 2 housekeepers for staff welfare
- Day to day output dispatching from east, north, west and south
- Preparing invoices and supporting documents
- Follow-up with CFA's for further dispatches
- Attending regular meetings with PPIC department
- Preparing periodic MIS for management
- Controlling small qty dispatches and clubbing with other allocations
- Control of distribution cost in all parameters as per allotted budget
- Interacting with Sr. General Manager, DGM and Vice President and Directors
- Maintaining office attendance - TNA
- Maintaining leave records
- Management of office equipments
- Maintaining clean and enjoyable working environment
- Handling external or internal communication systems
- Managing clerical or other administrative staff
- Organizing, arranging and coordinating meetings
- Managing office, including monitoring and ordering stationery and housekeeping needs
- Providing administrative support to managers and general office
- Monitoring and improving office systems and procedures
- Handling petty cash and submitting ERP monthly basis expenditure statement
- Handling housekeeping team, admin team and security team
- Managing general correspondences, postage, company documents, statements and reports
- Planning and implementing procedures and policies to improve efficiency
- Designing, implementing, managing and improving quality and information processes
- Working with team members and autonomously in various situations
- Providing back-up manpower during illness or annual leave
- Selecting, recruiting and managing staff
- Monitoring staff absence and annual holiday entitlements
- Responsible for team building and leadership
- Formulating and improving training and development policies and programs
- Identifying responsible and high calibre staff for promotion
- Maintaining and improving skills for company-wide efficiency
- Coordinating with advocates for legal activities
- Coordinating with Government departments for documentation work
Deputy Manager - LYRUS LIFESCIENCES PVT LTD - Maruthi Seva Nagar, Bangalore, India
(2020-02 - 2021-01)
Department: Logistics - Exports & Imports.
- Receiving export orders through E-mail and analyses them to complete shipping on time
- Taking care of customer's feedback and enquiry from all over the world through E-mail
- Updating sale order once order confirms from overseas customer
- Managing completion of export orders and shipment planning and coordination with production
- Arranging vehicle and container (LCL/FCL) when order is ready to dispatch
- Preparing export invoice and packing list as per customer requirement and dispatch schedule
- Preparing entire export documentation (pre and post documents)
- Preparing commercial invoices and packing list, ARE-1, COO, LC, Annexure, COA, DL
- Export clearing under LUT/BOND/BG/GST payment
- Handling of Letter of Credit documents
- Handing over documents to CHA/forwarder/liner after dispatch
- Updating E seal (RFD seal) through online in customs portal
- Self-checking and approving shipping bill and BL/AWB
- Following up with liner/forwarder for timely dispatch of goods
- Sending all information to overseas customer for follow-up for import clearance
- Sending all original export documents to overseas customer through E-mail and courier
- Tracking consignment till it reaches destination
- Informing delay or early reaching of consignment to customer with reason
- Providing data for management information system
- Making monthly sales and sales forecasting reports
- Coordinating with warehouse team for fast execution and delivery of consignments
- Coordinating with FCL/LCL for internal and external movement of containers
- Following up on all documentation with cargo agents
- Applying for SION and NON-SION Advance Authorisation
- Applying for amendments, enhancement, clubbing of licences
- Co-coordinating for import and export clearance against Advance Licence
- Managing revalidation, export obligation extension, invalidation
- Managing advance release order, redemption, cancellation of bank guarantee
- Applying for EODC to DGFT or Joint DGFT
- Preparing MEIS application through online
- Applying for EPCG licences, ID card and status certificate
- Applying for free sale and commerce certificate
- Applying norms fixation request letter to ADGFT Bangalore and DGFT Delhi
- Visiting ADGFT-Bangalore for follow up on various authorisations
- Following up customs clearance at ICD-Bangalore/Air Cargo Bangalore/Chennai and Kattupalli
- Applying and renewing self seal procedure document to customs office
- Following up IGST refund amount and coordinating with customs officials
- Following up drawback claim
- Preparing DEEC Bond and BG bond for advance authorization
- Preparing import document for import clearance
- Preparing documents for bond cancellation after completion of export obligation
- Replying for queries on drawback and other export or import clearing purposes
- Preparing statement of IGST refund and drawback details received from bank
- Timely submitting documents to bank for payment realization
- Following up for EBRC
- Preparing standard operating procedure for commercial activities
- Handling internal audit, ISO audit, GMP audit and central excise/GST
- Preparing monthly statement of sale order, export sales and incentives
- Conducting training for ISO audit and GMP audit purpose
- Conducting weekly and monthly meetings with management and department heads
- Sending customer feedback to overseas and domestic customers
Manager - OAKNET HEALTHCARE PVT LTD / (Adcock Ingram Healthcare Pvt Ltd) - Ramamurthy Nagar, Bangalore, India
(2014-09 - 2019-09)
Department: Distribution & Administration. Location: Warehouse for 4 years and corporate office for 1 year.
- Receiving finish goods from various manufacturing plants
- Verifying with COA
- Raising discrepancy issues with respective departments
- Resolving discrepancy issues at the earliest
- Goods inward in SAP (MIGO) by checking batch no, expiry date and quantity
- Stacking goods as per division area on pallets
- Allocating products to all 23 depots across India based on sales data and stock availability
- Preparing transfer challan (TC) to all depots
- Picking goods by workmen as per TC
- Preparing E-sugam for transportation
- Dispatching goods to respective depots through logistics
- Tracking and closely monitoring movement of shipment
- Maintaining and monitoring FIFO method
- Submitting LR dispatch detail reports to all depots across India
- Interacting with registered transporters for required vehicles
- Stock checking with physical stock and SAP stock on weekly basis
- Receiving sample goods from various manufacturing plants
- Verifying with COA for sample goods
- Receiving allocation from respective division PMT team
- Verifying allocation products, qty and samples value as per budget file
- Preparing sample challan to all BE's and MR's
- Establishing efficiency in packing and dispatching materials to all India
- Submitting delivery report of BE's to PMT
- Preparing MIS report for samples cycle wise dispatches
- Monthly inventory check and audit of sample and promotional stocks
- Receiving gift inputs from various vendors and locations
- Checking packing and quantity as per purchase order specification
- Preparing promotional challan to all BE's and MR's
- Preparing indents for shippers in different sizes and BOPP tapes
- Preparing indents for strapping coils and plain BOPP tapes
- Planning and procuring all required packing materials
- Monitoring and controlling all 23 CFA's across India
- Freight tracking and controlling logistics cost
- Receiving commission bills from all CFA and verifying with sales data
- Planning and allocating goods to all CFA's
- Bonus offer finalizing with HOD and uploading in system
- Circulating bonus scheme to all India on 01st day of every month
- Monitoring institutional sales at all India CFA's
- Preparing quotations for private hospitals and institutions
- Applying tenders at government hospital and military hospitals
- Monitoring cheque bounce instances and collections at all CFA
- Receiving logistics and transports invoice for verification and approving for payments
- Attending seminars and training for handling logistics and warehouse
- Interacting with Finance department related to receivables and payables
- Handling 15 workmen's by allocating works on daily basis
- Handling 3 securities by allocating works on daily basis
- Handling 2 housekeepers for staff welfare
- Day to day output dispatching from east, north, west and south
- Preparing invoices and supporting documents
- Following up with CFA's for further dispatches
- Attending regular meetings with PPIC department
- Preparing periodic MIS for management
- Controlling small qty dispatches and clubbing with other allocations
- Control of distribution cost in all parameters as per allotted budget
- Interacting with General Manager, Vice President and Directors
- Maintaining office attendance - TNA
- Maintaining leave records
- Management of office equipment
- Maintaining clean and enjoyable working environment
- Handling external or internal communication systems
- Managing clerical or other administrative staff
- Organizing, arranging and coordinating meetings
- Managing office, including monitoring and ordering stationery and housekeeping needs
- Providing administrative support to managers and general office
- Monitoring and improving office systems and procedures
- Handling petty cash account and submitting on weekly basis
- Handling housekeeping team, admin team and security team
- Managing general correspondences, postage, company documents, statements and reports
- Planning and implementing procedures and policies to improve efficiency
- Designing, implementing, managing and improving quality and information processes
- Working with team members and autonomously in various situations
- Providing back-up manpower during illness or annual leave
- Selecting, recruiting and managing staff
- Monitoring staff absence and annual holiday entitlements
- Responsible for team building and leadership
- Formulating and improving training and development policies and programs
- Identifying responsible and high calibre staff for promotion
- Maintaining and improving skills for company-wide efficiency
- Coordinating with advocates for legal activities
- Coordinating with Government departments for documentation work
Manager Administration - BHARATH GOLD STAR GROUP OF COMPANIES - Electronics City, Bangalore
(1999-02 - 2014-05)
Managed multiple entities: Gold Coins Club, Gold Coin Farms & Housing Developers Limited, Gold Star Yoga & Naturopathy Hospitals Limited, Bharath Infraa-Tech Private Limited, Bharath Infra Exports & Imports Limited.
- Managing and maintaining office, including monitoring and ordering stationery needs and office requirement
- Providing administrative support to managers and general office
- Monitoring and improving office systems and procedures
- Managing general correspondence, postage, company documents, statements and reports
- Field calls and handling confidential management communication and information
- Identifying opportunities to enhance and strengthen procedures and policies for cost effectiveness
- Maintaining healthy staff relations to increase performance efficiencies
- Team building and responsibility share to meet management goals
- Management of staff leave, work allotment and planning during absence of staff
- Managing all financial matters: payables and receivables, journals, daily balancing
- Preparing monthly accounts, completing weekly schedules and balancing daily sales and cashier tills
- Preparing and supervising invoicing and daily banking
- Staff management: leave, HR issues, training, appraisal, performance review
- Maintaining performance efficiency
- Responsible for team building, leadership, staff recruitment and planning of work allotment
- Supervising payment via cash, debit/credit cards, cheques and travellers' cheques
- Coordinating regarding all legal matters
- Coordinating with Government departments for any documentation work
- Handling petty cash account and operating petty expenses on weekly basis
- Handling housekeeping team, admin team and security team for daily operations
- Planning and implementing procedures and policies to improve efficiency
- Designing, implementing, managing and improving quality and information processes
- Working with team members and autonomously in various situations and circumstances
- Providing back-up manpower during illness or annual leave of employees
- Selecting, recruiting and managing staff while identifying and filling competency gaps
- Monitoring staff absence and annual holiday entitlements
- Responsible for team building and leadership
- Formulating and improving training and development policies and programs
- Identifying responsible and high calibre staff for promotion and development
- Maintaining and improving skills to compliment and improve company-wide efficiency
- Coordinating with advocates for legal activities
