Manager - Crewing/Operation - M/s. Vikrant Maritime Services Pvt Ltd.
(2025-04)
The Business Development, Crewing & Operations Manager is responsible for driving business growth while overseeing vessel crewing and operational activities. The role combines commercial development, client relationship management, and operational execution to ensure safe, compliant, and profitable maritime operations in line with company objectives and international maritime regulations.
- Identify, develop, and pursue new business opportunities within shipping, offshore, and marine services sectors
- Build and maintain long-term relationships with shipowners, operators, charterers, and strategic partners
- Prepare and negotiate commercial proposals, contracts, and service agreements
- Support tender submissions, pricing strategies, and market analysis
- Represent the company at client meetings, industry events, and commercial negotiations
- Plan and manage crew recruitment, selection, and deployment in compliance with STCW, MLC, flag state, and company requirements
- Coordinate Oversee crew deployment, rotations, crew changes, travel arrangements, visas, certification, and documentation
- Ensure vessels are manned with qualified and certified personnel at all times
- Monitor and support day-to-day crewing and operational requirements of vessels
- Manage crew contracts, payroll coordination, and cost control related to crewing activities
- Oversee crew training, performance appraisals, welfare, and disciplinary matters
- Coordinate internal and external audits, inspections, and class/flag requirements related to crewing
- Maintain accurate crew records, certification tracking, and crewing databases
- Liaise with ship Masters, shipowners, manning agents, port agents, and regulatory authorities
- Provide operational support to vessels and Masters to ensure safe and efficient operations
- Coordinate with technical, HSQE, and commercial teams to ensure uninterrupted vessel operations
- Monitor operational KPIs and implement continuous improvement initiatives
Manager - Crewing & Operations - M/s. Shipworkz Marine Solutions Pvt Ltd.
(2022-11 - 2025-04)
- Responsible for Mobilization and deploying seafarers with the approved seafarers from client for their different vessels
- Handling rotation plan andMobilization for the candidates(Seafarers) All Ranksfor various Clients in the Main fleet as well as Offshore Department
- Handling Sourcing /Manning team for required opening vessel & rank wise
- Managed Indian & Indian & another national crew
- Monitoring documentation team to Pre joining verification documents, certificates of the crew
- Catered to Clients various personnel for AHTS, PSV's, MPSV's, DSV's, WSV, Accommodation Barge, Rigs Tugs, DP & Non-DP Vessel. and Main fleet Oil Tankers/ Bulk/Container/VLCC/ FPSO
- Monitoring the team to complete checklist for all documents & certificates of the seafarer to join vessel with valid documents e.g. License, Medical certificate, stcw, BST, PSCRB, COC, COE, GMDSS, Visa & other Travelling documents etc
- Arranging for Interview with Clients and crew superintendent for new hired crew
- Maintains the list of candidates joined/approved by clients/rejected by clients for future reference
Sr. Personnel Officer - M/s. Columbia Aurus Ship Mgmt. Pvt Ltd.
(2022-02 - 2022-11)
- Responsible for Mobilization and deploying seafarers with the approved seafarersfrom client for their different vessel
- Handling rotation plan and Mobilization for the candidates (Seafarers) All Ranks for various Clients in the Main fleet /Offshore Department
- Managing Indian, & Other nationalities
- Liaising with Manning team for available crew vessel wise
- Verifying documents, certificates ofthe crew
- Catered to Clients various personnel for Oil Tankers, Bulk, Cargo Ships & AHTS, PSV, MPSV of DP and Non-DP Vessels
- Monitoring the team to complete checklist for all documents & certificates of the seafarer to join vessel with valid documents e.g: License, Medical fitness certificates, STCW, BST, PSCRB, COC, COE, GMDSS, Visa & other Travelling documents etc
- Arranging for Interview with Clients and crew superintendent for new crew
- After approved handing over the same to Operations department for further process i.e. Medical, Joining Papers, PPEs, Contract signing, DG Sign-on & Travel Co-ordination
- Maintained the list of candidates joined/approved by clients/rejected by clients for future reference
- Updating the customized software (Company specific) with all crew related documents
- Keeping track of new IMO/DG circular with respect to Manning
- MLC regulations & Company standards
- Update & maintain crew database daily
- Checking& reply emails on daily basisin order to make sure no mail remains non-responded by the end of the business day
- Monitor of documents and licenses validity certificates of Officers & Crew
- Co-ordinate with Insurance companies for submitting & settling the claims of employees for Group Health Insurance Policy & Group Mediclaim Policy
- sourcing the candidates (Seafarers) All Ranks for various Clients in the Main fleet /Offshore Department
Senior Officer – Crew Coordination - M/s. Jindal Drilling & Industries Pvt. Ltd
(2019-04 - 2022-01)
- Successfully Handled offshore Rig Crew Mobilization/Dee-mobilization for offshore Jackup rigs Jindal Star and Jindal Supreme
- Managed crews change planning and advance manifesting
- Regular updating of communication channels
- Maintained crew database and initial updation of documents, Certificates
- Checking other requirements of the candidate (family carriage, contract period, voyage preference etc)
- Sending nominations ofscreened candidatesto superior
- Conducting employee orientation and facilitate newcomersjoining formalities
- Maintaining and regularly update master database (personal file, personal database and relative Offshore Safety Courses like IWCF, IADC, STCW 2010, SSO, GMDSS, GOC & Crane operators Certificates and organogram/Medical Fitness) of each offshore personnel
- Escalate employee grievances or queriesto seniors
- Plan Travel arrangements andHotel Accommodation ofthe crew before joining & after sign off
- Coordination with Travel department for arranging visa & Domestic Tickets of Joining/Signing off
- Monitoring the Shipping bills regarding provisionsto Rig, fresh water supplied to Rig
- Arrange necessary permission and Approvalsfrom ONGC regarding Issue New NED passes, Cargo Manifest Backload & Inward and preparing
- Preparation of Naval Clearance documents & MOHA for Renewals New Application
- Coordination with ONGC for issuance/Extension/Endorsements of NED smart card Pass / Paper Pass & Cargo Approvals
Senior Fleet Officer - TAG offshore Ltd.
(2018-06 - 2019-01)
handling Offshore Supply vessels & 6 Tug Vessels manning and sourcing, Crew Rotations and joining - signing off procedures
- Handling recruitment and sourcing as per the fleet and it's SMC fleet wise
- Managing the wages of crew as per the budget per fleet
- Verifying/Monitoring the documents like flag licence, AOA, Master Checker Update, Medical, Marine Safety Courses, PPT, CDC, COC, COP, COC and Watch keeping etc
- Monitor of documents and licenses validity for officers and ranks. Ensure having organized documentation for all crewing matters
- Process each joiner for joining the vessels, as per laid down procedures. Checking of Non- compliance (documents expiry) and informing the seafarers / respective manning agents for the expiry and updating the documents
- Processing documentation for relevant flag state, proof of application
- Preparing Letter of Assignment, Contract papers for Seafarers joining vessel. Applying Visa for joining crew member
- Working in Crew system for maintaining/uploading employee database Sending Crew mails to the vessels
- Update and Maintain crew database on daily basis
Executive – Operations & Logistic - Vision Maritime Pvt. Ltd. - Jogeshwari, Mumbai
(2015-12 - 2018-04)
- Handling Weekly Crew joining and signing off Operations for offshore DP2 vessels
- Follow-up of Confirmation Records statutory obligations
- Regular updating of communication channels
- Maintains employee database and initial checking of documents of the officers and the crew as per required DGS
- Coordinate with Crew Sourcing and Recruitment team for crew rotation plan
- Checking other requirements of the candidate (family carriage, contract period, voyage preference etc.)
- Travel arrangements and Hotel Accommodation of the crew before joining & after sign off
- Coordination with Travel department for arranging visa & Domestic Tickets of Joining/Signing off Indian & foreign crew during Crew Change
- Sending nominations of screened candidates to superior
- Conducting employee orientation and facilitate newcomers joining formalities
- Maintaining and regularly update master database (personal file, personal database and relative Offshore Safety Courses and Certificates and organogram) of each & every crew personnel
- Arrange necessary permission and Approvals from ONGC regarding Issue New NED passes, Cargo Manifest Back-load & Inward
- Preparation of Naval Clearance & MOHA files & documents for New & Renewals
- Coordination with ONGC's respected offices for issuance/Extension/Endorsements of NED smart card Pass / Paper Pass, NSC, MOHA & Cargo Approvals
- Maintaining necessary documents required by ONGC and D.G Shipping of all the vessel's crew
- Arrange Approvals & Necessary permission for Material supply/Backload for offshore from Nhava Base supply base
- Coordinate Cargo or Heavy Material Supply arrangements with suppliers, transporter and ONGC from Supply Base to Destination Point for vessels
- Arrange required Materials & documentation before supply date
- Maintain Costing with vendors, suppliers and agents
- Maintained datasheet of outward & inward status report (Record)
Executive – HR & Logistics In-charge - Comprehensive Support Services Pvt. Ltd.
(2014-09 - 2015-11)
- Handling Logistics & offshore Catering Crew coordination and same as below Mentioned
Logistic Coordinator & Crew Coordinator - GOL OFFSHORE LTD thru Nationwide Shipping Services Pvt. Ltd
(2009-02 - 2014-08)
Designated to handle Manning & Crew Mobilization and De-mobilization Operations, Marine Logistic Operations and Coordinations in Rig Personnel Department
- Handling Weekly Crew joining and signing off Operations for 2 Jack-up rigs & 2 Offshore Barges
- Follow up of Confirmation Records statutory obligations
- Regular updating of communication channels
- Maintenance of employee database and initial checking of documents of the officers and the crew as per checklist
- Checking other requirements of the candidate (family carriage, contract period, voyage preference etc)
- Keeping custody of CDC's and PASSPORTS of Rig Crew Personnel
- Sending nominations ofscreened candidatesto superior
- Conducting employee orientation and facilitate newcomersjoining formalities
- Maintaining and regularly updated master database (personal file, personal database and relative Offshore Safety Courses like IWCF, IADC, STCW95, SSO, & Crane operators Certificates and organogram) of each offshore personnel
- Escalate employee grievances or queriesto seniors
- Handling all formalities of joining & Signing off Operations rigs & barges from Mumbai Docks & ONGC Helibase (Juhu)
- Coordinate Cargo Supply arrangements with suppliers, transporter and ONGC from Supply Base to Destination Point for Rigs & Barges
- Travel arrangements and Hotel Accommodation of the crew before joining & after sign-off
- Coordination with Travel department for arranging visa & Domestic Tickets of Joining/Signing off Indian & foreign crew during dry dock operationsin abroad
- Coordination with Vendor regarding bills and payment
- Monitoring the Shipping bills regarding provisionsto Rig, fresh water supplied to Rig
- Arrange necessary permission and Approvals from ONGC regarding Issue New NED passes, Cargo Manifest Backload & Inward and preparing
- Preparation of Naval Clearance documents & MOHA for Renewals New Application
- Coordination with ONGC Vasudhara Bhavan, 11 High and Maker Tower for issuance/Extension/Endorsements of NED smart card Pass / Paper Pass, NSC, MOHA & Cargo Approvals
- Maintaining necessary documents required by ONGC and D.G Shipping of all the rig's crew
- Entering Invoices and Personnel Data in the SAP (Systems Applications and Products in Data Processing)system before Joining New Employee and Vendor's Monthly Bills
- Arrange Approvals & Necessary permission for Material supply/Backload for offshore from Nhava Base or Helibase
- Coordinate Cargo or Heavy Material Supply arrangements with suppliers, transporter and ONGC from Supply Base to Destination Point for Rigs & Barges
- Arrange required Materials & documentation before supply date
- Maintain Costing with vendors, suppliers and agent
- Maintained datasheet of outward & inward status report (Record)
Logistic In-Charge (Traffic) - Cargo Transport Organization (Bombay)
(2006-12 - 2009-01)
- Daily Consignments booking calls to client to take loading order
- Arrangement of Fleets and Trailers to deliver Consignment to their destinations
- Tracking Consignments from JNPT Container Yards to Delivery Points Loading and Unloading Operation
- Coordination with Customs and CHA to deliver Import/Export goods and containers to the destinations
