Purchase Executive - Roongta Entertainment Ltd.
(2024-11 - 2025-09)
- Requirement Identification (PR): Requirement identification has to be checked.
- Supplier Selection & RFQ: If no preferred vendor exists, I check & send Request for Quotation (RFQ) to multiple suppliers to compare prices and terms.
- PO Create: Create Purchase order as per material.
- The Purchase Order (PO) Approval: Solve any query regarding purchase order or quotation & Get the purchase order approved quickly.
- Vendor coordination: Monitors orders to ensure products arrive on time and according to design specifications.
- Documentation Work: Submit Bill, PO & GRN in account department for payment process.
- Negotiation & Comparitation: Reducing costs by comparitation multiple quotations and making best negotiations.
- Reports: Monthly Purchase Report and vendor report share to reporting manager.
- Visit Vendor: Travel to vendor location for quality check.
- Coordinate with team: Coordinate with team for upcoming project and maintain stock.
- Vendor Creation: Vendor GST certificate, MSME certificate and VRF for vendor registration on software.
- Vendor & Supplier Database: Maintaining a centralised repository of supplier information, including contact details, tax identifiers, Product details, payment terms, and performance ratings.
- Quality Check: Physically verifying that the material type, grade, and specifications match the Purchase Order (PO) and Delivery Note.
Purchase Assistant - Shott Amusement Ltd.
(2023-06 - 2024-10)
- Requisition Verification: Reviewing internal purchase requests to ensure they include essential details like item descriptions, accurate quantities, agreed prices, and required delivery dates.
- Training & Standard Operating Procedures: Developing and maintaining standardised Google Sheets templates and workflows to ensure all team members follow the same compliance protocols.
- Purchase records: A central sheet to track every Purchase Order (PO) from creation to closure.
- Sourcing & Evaluation: Identifying and shortlisting reliable suppliers who meet specific quality, cost, and delivery standards.
- Logistics Coordination: Managing the "fulfilment side" by collaborating with carriers, couriers, and internal stakeholders to oversee shipments from dispatch to final receipt.
- Cross-Functional Alignment: Partnering with Sales, and Centre Manager to align customer demand.
- Procurement Trends to Monitor: Funding new product markets to increase sales.
- Visit Vendor: Travel to vendor location for quality check.
- Physical Inventory Audits: Conducting regular "Cycle Counts" to verify that actual physical stock levels align with the recorded data in the system.
- Creating Goods Received Note (GRN): Unload and inspect the goods immediately upon arrival. Verify that the quantity, quality, and specifications match the original Purchase Order (PO).
Purchase & Return Associate - Workcell Solution Pvt. Ltd.
(2021-12 - 2023-06)
- Invoice Verification: Verifying that the quantity billed on the invoice does not exceed the quantity recorded in the GRN.
- Risk Management: financial instabilities in vendors and developing contingency plans, such as multi-sourcing, to ensure business continuity.
- Vendor Assignment: Selecting the most cost-effective and reliable vendor from the database to fulfil the specific order requirements.
- Inwarding & Verification: Upon arrival, physically verifying incoming goods against the PO and Delivery Challan to confirm accurate quantities and quality.
- Onboarding & Compliance: Vetting new suppliers to ensure they meet legal, financial, and ethical standards before adding them to the company's approved list.
- Proactive Expediting: Monitoring high-priority orders and accelerating shipments that are at risk of missing critical deadlines.
- Physical Evidence of Defects: If returning due to damage, ensure there is documented evidence, such as photos or inspection reports, to prove the defect was present upon arrival and not caused by internal handling.
- Debit Note Consolidation: Gathering all Debit Notes issued during the month for purchase returns, damages, or short-shipments to ensure they are deducted from the vendor's total bill.
Office Assistant - Anil K Shah (Chartered Accountant Office)
(2018-10 - 2021-09)
- Budgetary Control: Checking that the office is maintained at a low cost.
- Client Details to Record: Identification, Contact Information & Agreed services (e.g., Income Tax, GST, Statutory Audit), frequency of service, and professional fees.
- Banking Work: Cash deposit in multiple bank account.
- Invoice Preparation: Create bill and take sign on bill book of Sir and client.
- Maintain Document: Maintain proper file and give it to sir as per required.
- Payment Tracking: Maintain a client payment tracker in Google Sheets with columns for Client Name, Invoice Number, Total Fee, Amount Received, and Balance Due.
- Managing Receipts: Give Payment receipt to customer & file zerox copy in file.
Data Entry Operator - Airlink Communication Pvt Ltd.
(2016-06 - 2018-09)
- Managing Receipts: Correctly entering the invoices that come from the sales person.
- Total Amount Verification: Match the total amount of the invoice.
- Correct Plan: Checking that the customer has got the right plan.
- Data Accuracy & Speed: 80+ WPM, 10-Key Data Entry, Data Cleaning/Validation.
- Efficiency: Data Management, Data Mining, Confidentiality, Time Management.
- confidential information: Managed confidential client information, ensuring compliance with company privacy policies.
