Sales Person / Team Leader - EUREKA FORBS LTD.
(2006-11 - 2010-12)
This is my first job, I join in Eureka Forbs Ltd. it's largest direct selling company in world. I join as a sales person, I do my best effort and when I leave I am a Team Leader. I have 4 year Experience in this company.
Relationship Manager / Branch Head - FAIR WEALTH SEC. LTD.
(2010-12 - 2014-01)
I start my job in Fairwealth Securities Ltd. as a Relationship Manager and manage the office of Fairwealth Securities Ltd. for 3 year. (When I lived my post is Branch Head)
HR/ADMIN EXECUTIVE - K B MEHTA CONSTRUCTION P. LTD.
(2014-02 - 2018-12)
Now I do work with K. B. Mehta Construction Pvt. Ltd., as a HR/ADMIN EXECUTIVE (Play Multiple roll like Project Coordinator, Purchase Officer, B.O.Q. submission work, ETendering work, etc.) from Feb. 2014 to Dec. 2018. (ISO 9001:2015)
- Keeping Personnel Files of employees updated.
- Preparing and submission ESI, & PF Challan & return etc.
- Making purchase order for various items.
- Formulation of manpower chart (Organization chart) giving details of department information as when as required.
- Administer on-line purchasing systems bases on demand and maintain minimum stock level or products where required.
- Conduct research to find the best products and suppliers in terms of best value, delivery schedules and quality.
- Process payment and invoices.
- Liaise between suppliers, manufacturers, relevant internal departments and customers.
- Analyze market and delivery systems in order to assess present and future material availability.
- Develop and implement vendor registration process and keep record up-to date for future use.
- Prepare and process requisitions and purchase order for suppliers and follow-up till up to end.
- Build and maintain good relationships with new and existing suppliers.
- Work as a branch coordinator for new site or project.
- Define project requirements by identifying project milestones, phases and elements; forming a project team; establishing project budget etc.
- Resolve vendor or contractor grievances and claims against suppliers, keep contact files and use them as reference for the future use.
- Maintain records of goods ordered and received.
- Banking works like update payment sheets, payments through RTGS, NEFT IMPS etc.
- Make document & Completing Joining formalities of new employee's.
- Preparing & attend meetings with team to get best Achievement.
- Maintain Muster Roll, marking attendance & posting leaves & Salary etc.
- Other legal activities like consent with PF Office / ESIC Office.
- Managing suitable facility for company.
- Formatting of reports like MIS. (Management Information System)
- Security Department Management.
- Daily Camera recording Check.
- Arrange Travel, accommodations and process expense, Hotel booking, Train booking & Journey Planning for Employees or Management.
Assistant Manager of HR, Admin & Maintenance - VIAT INSTRUMENTS PVT. LTD. (UNIT-II)
(2018-12 - 2025-08)
Now I do work with Viat Instruments Pvt. Ltd. (Unit-II) (Electric Transformer Instruments Manufacturing unit) as an Assistant Manager of HR, Admin & Maintenance (Official Designation) (Also taken more responsibility in organization like Executive Assistant (EA), Project Coordinator, Event Management etc.), from Dec. 2018. (ISO Certified)
- Keeping Personnel Files of employees updated.
- Preparing and submission ESI, & PF Challan & return etc.
- Making purchase order for various items.
- Formulation of manpower chart (Organization chart) giving details of department information as when as required.
- Administer on-line purchasing systems bases on demand and maintain minimum stock level or products where required.
- Conduct research to find the best products and suppliers in terms of best value, delivery schedules and quality.
- Process payment and invoices.
- Liaise between suppliers, manufacturers, relevant internal departments and customers.
- Analyze market and delivery systems in order to assess present and future material availability.
- Develop and implement vendor registration process and keep record up-to date for future use.
- Prepare and process requisitions and purchase order for suppliers and follow-up till up to end.
- Build and maintain good relationships with new and existing suppliers.
- Work as a branch coordinator for new site or project.
- Define project requirements by identifying project milestones, phases and elements; forming a project team; establishing project budget etc.
- Resolve vendor or contractor grievances and claims against suppliers, keep contact files and use them as reference for the future use.
- Maintain records of goods ordered and received.
- Banking works like update payment sheets, payments through RTGS, NEFT IMPS etc.
- Bank account Opening of Employees.
- Answer employees queries about HR-related issues
- Assist payroll department by providing relevant employee information
- Exit formalities and other HR functions as & when required.
- Certification work i.e. ISO, R&D, document scanning etc.
- Handling of stationary printing, i.e. visiting card, letter head etc.
- Organize training schedule for employees or workers and assess training needs to apply and monitor training programs.
- Develop, Implementation and monitor overall HR policies, systems and procedures across the Organization and update it as when as required by the approvals of management.
- Arrangement of trainer from Consent Agency (Inside or Outside)
- Develop and implement of employee appraisal system and maintaining all records. (Information of Personal Profile)
- All Government Register Updated like bonus, leave, fine, accident etc.
- Mange Employees welfare activates.
- Overseeing exit interviews of employees.
- Maintaining all the shop-floor machineries health reports and updating on time to time.
- Maintaining of machineries breakdown report and repair it on time.
- Maintaining all the necessary records and legal documentation of factory or project which is required by the government. Like ventilation report, air pollution report, illumination (LUX) report etc.
- Coordinate with various department of company for rework or repair of machinery. (Different make)
- Doing all the activities from quotation to P.O. from my end.
- Maintaining a good and healthy relationship with suppliers
- Maintaining all building facility, Like water, Gas line, Water line, Cleaning, Scrap management, Overall plant/ factory management etc.
- Make a Fire Mock drill & Training in factory to aware all exit points to employees.
- Managing Monthly Employee's ESI Challan to Submission.
- Managing Monthly Employee's PF Challan to Submission.
- Managing Monthly Employee's PT Challan to Submission.
- Managing Monthly KPI & CAPA reports for Management.
- Preparation of MIS as per Management requirements.
- Maintained KPI data and providing to QC team.
- Completing of Various Forms like ESI, PF, LWF, Challans and Salary Sheets.
- Prepare documents for License/agreement with Labor Contractor.
- Documentation work of License with ESI, EPF and Labour Department authorities & Maintain relation with official delegate.
- Digital signature process and approvals.
- Manage all registered as required by Govt. for legal compliance of Local/national Labour law & implementation work.
- Managing any disputes/issues and addressing employee grievances.
- Manage GEM portal data & creation work for sales team.
- Prepare documentation for tendering work at GEM portal & other eProcurement portal.
- Make Vendor registration and relation development work for organization.
- After sales customer support and documentation work.
- Managing calendars and scheduling meetings, prepare MOM
- Organizing appointments and travel arrangements domestic and international including flight booking, accommodation etc.
- Preparing reports, Letter drafting, Minutes of Meeting, Correspondence, presentations, and documents as an when required
- Maintaining records and important files systematically (Physical and Electronic both)
- Handling emails, phone calls, and correspondence and timely responses
- Acting as a point of contact between executives and employees/clients
- Drafting professional communications
- Scheduling and organizing meetings, take minutes of meetings
- Preparing agendas and meeting materials as required
- Taking meeting minutes and tracking action items
- Coordinating with multiple departments and external partners
- Monitoring deadlines and follow-ups with relevant department
- Assisting in project management tasks
- Handling sensitive information confidentially
- Supporting decision-making with research and information gathering
- Managing executive priorities efficiently as per management guideline
- Resolving scheduling conflicts and take priorities meeting first
- Handling urgent requests as per situation
- Coordinating between departments to avoid delays
- Finding efficient ways to improve office operations
