Lavanya Raman

Results-driven professional with over 20 years of experience spanning the Banking, Insurance, and Engineering sectors, with strong expertise in Operational and Company Secretarial functions. Adept at applying extensive industry knowledge to streamline processes, ensure compliance, and support organizational growth. Demonstrates a strong ability to work both independently and collaboratively, with a commitment to continuous learning and professional excellence.

Seeking a challenging role that offers opportunities to contribute strategically while expanding technical and leadership capabilities.

Executive Assistant (Sr. Manager) to CFO at DATRI Blood Stem Cell Donor Registry (2023-05 – Present)

Coordinate and participate in management, leadership, and cross-functional meetings at CFO level while managing team supervision and financial compliance

• Coordinate and participate in management, leadership, and cross-functional meetings; document key discussions, decisions, and action items, and ensure timely circulation of minutes to relevant stakeholders
• Proactively follow up with department heads to track progress and ensure closure of action points within stipulated timelines
• Lead and supervise a 10-member cross-functional team across Donor Recruitment, Fundraising, and Engagement functions, ensuring alignment with organisational priorities
• Validate and monitor departmental expenses to ensure financial accuracy, accountability, and compliance with internal policies
• Prepare and consolidate monthly MIS, cash flow statements, and KPI reports for presentation to the Board within the first week of every month
• Support and coordinate donor drive campaigns and related outreach activities, including travel and on-ground logistics for outstation events
• Plan and execute quarterly town hall meetings and bi-annual team workshops, fostering internal communication and engagement
• Identify, plan and manage DATRI's participation in conferences, summits, and external events, including stall setup, branding, and logistics coordination
• Oversee and facilitate visa and immigration processes for employees and volunteers, ensuring smooth documentation, and compliance

Executive Assistant (Sr. Manager) at Phoenix Medical Systems Pvt Ltd (2022-01 – 2023-04)

Managed MIS reporting, government liaison, cross-departmental coordination, and crisis management activities

• Prepare and circulate monthly MIS reports covering Target vs. Achievement for Global Sales and Service teams; ensure data accuracy and timely dissemination for performance tracking and incentive calculation
• Liaise with government authorities and statutory bodies for compliance and licensing requirements related to Factories and Head Office, including Fire License, PCB, Product Liability Insurance, and Equipment Amendments
• Manage and facilitate cross-departmental approvals and queries across Manufacturing, Packing, Purchase, Administration, and R&D to ensure operational efficiency and adherence to timelines
• Coordinate with government officials and health secretaries (IAS) to obtain necessary approvals for government orders; schedule and manage meetings on behalf of the Managing Director
• Oversee travel and calendar management, ensuring seamless coordination of business schedules and logistics
• Conduct and document departmental review meetings, circulate Minutes of Meetings (MoMs), and drive timely follow-up on pending actions across all departments
• Verify, track, and process company-wide expenses across global operations, ensuring compliance with financial controls and approval protocols
• Lead and coordinate crisis management activities at the factory level, ensuring swift resolution, safety compliance, and minimal disruption to operations

Executive Assistant (Sr. Manager) at KAC Fibers Pvt Ltd (2014-09 – 2020-05)

Coordinated meetings, travel, correspondence, labor assignments, and supplier management for manufacturing operations

• Scheduled and coordinated meetings, appointments, and travel arrangements for senior leadership, ensuring seamless logistics and time management
• Prepared, drafted, and edited letters, reports, and business correspondence with accuracy and professionalism
• Allocated and monitored daily work assignments for labor teams, ensuring operational efficiency and adherence to project timelines
• Maintained regular client follow-ups to track project progress and ensure timely updates and deliverables
• Procured and managed office supplies and inventory, optimizing resource utilization and cost efficiency
• Welcomed and guided visitors and stakeholders, coordinating meetings and access with relevant personnel
• Developed and maintained spreadsheets and records related to contract accounting for reporting and audit purposes
• Verified, processed, and validated contractor invoices, ensuring accuracy and compliance with company standards
• Ensured on-time supplier payments through effective monitoring, documentation, and coordination with finance teams
• Managed domestic and international travel logistics, including itineraries, hotel bookings, and cab arrangements for employees and management

Executive Secretary at TVS & Sons (2013-02 – 2014-07)

Executive secretarial support at TVS & Sons

Executive Secretary at Ramboll Engineering Consultancy Chennai, Denmark (2011-07 – 2013-02)

Executive secretarial support at international engineering consultancy firm

Executive Assistant at Aviva Life Insurance (2006-09 – 2010-10)

Executive support in insurance sector

Sales Manager at Reliance Life Insurance (2006-01 – 2006-07)

Sales management role in life insurance

Business Banking Executive at ICICI Bank (2004-01 – 2005-12)

Business banking services and customer management

Executive Sales at WWI (DS Max) (2000-01 – 2003-11)

Sales execution in financial services

Master in Public Administration – Tamil Nadu Open University

Bachelor in Commerce – Madras University

Diploma in Export Management: Gems & Jeweler – National Institute of Export Management