Executive Assistant (Sr. Manager) to CFO at DATRI Blood Stem Cell Donor Registry (2023-05 – Present)
Coordinate and participate in management, leadership, and cross-functional meetings at CFO level while managing team supervision and financial compliance
- Coordinate and participate in management, leadership, and cross-functional meetings; document key discussions, decisions, and action items, and ensure timely circulation of minutes to relevant stakeholders
- Proactively follow up with department heads to track progress and ensure closure of action points within stipulated timelines
- Lead and supervise a 10-member cross-functional team across Donor Recruitment, Fundraising, and Engagement functions, ensuring alignment with organisational priorities
- Validate and monitor departmental expenses to ensure financial accuracy, accountability, and compliance with internal policies
- Prepare and consolidate monthly MIS, cash flow statements, and KPI reports for presentation to the Board within the first week of every month
- Support and coordinate donor drive campaigns and related outreach activities, including travel and on-ground logistics for outstation events
- Plan and execute quarterly town hall meetings and bi-annual team workshops, fostering internal communication and engagement
- Identify, plan and manage DATRI's participation in conferences, summits, and external events, including stall setup, branding, and logistics coordination
- Oversee and facilitate visa and immigration processes for employees and volunteers, ensuring smooth documentation, and compliance
Executive Assistant (Sr. Manager) at Phoenix Medical Systems Pvt Ltd (2022-01 – 2023-04)
Managed MIS reporting, government liaison, cross-departmental coordination, and crisis management activities
- Prepare and circulate monthly MIS reports covering Target vs. Achievement for Global Sales and Service teams; ensure data accuracy and timely dissemination for performance tracking and incentive calculation
- Liaise with government authorities and statutory bodies for compliance and licensing requirements related to Factories and Head Office, including Fire License, PCB, Product Liability Insurance, and Equipment Amendments
- Manage and facilitate cross-departmental approvals and queries across Manufacturing, Packing, Purchase, Administration, and R&D to ensure operational efficiency and adherence to timelines
- Coordinate with government officials and health secretaries (IAS) to obtain necessary approvals for government orders; schedule and manage meetings on behalf of the Managing Director
- Oversee travel and calendar management, ensuring seamless coordination of business schedules and logistics
- Conduct and document departmental review meetings, circulate Minutes of Meetings (MoMs), and drive timely follow-up on pending actions across all departments
- Verify, track, and process company-wide expenses across global operations, ensuring compliance with financial controls and approval protocols
- Lead and coordinate crisis management activities at the factory level, ensuring swift resolution, safety compliance, and minimal disruption to operations
Executive Assistant (Sr. Manager) at KAC Fibers Pvt Ltd (2014-09 – 2020-05)
Coordinated meetings, travel, correspondence, labor assignments, and supplier management for manufacturing operations
- Scheduled and coordinated meetings, appointments, and travel arrangements for senior leadership, ensuring seamless logistics and time management
- Prepared, drafted, and edited letters, reports, and business correspondence with accuracy and professionalism
- Allocated and monitored daily work assignments for labor teams, ensuring operational efficiency and adherence to project timelines
- Maintained regular client follow-ups to track project progress and ensure timely updates and deliverables
- Procured and managed office supplies and inventory, optimizing resource utilization and cost efficiency
- Welcomed and guided visitors and stakeholders, coordinating meetings and access with relevant personnel
- Developed and maintained spreadsheets and records related to contract accounting for reporting and audit purposes
- Verified, processed, and validated contractor invoices, ensuring accuracy and compliance with company standards
- Ensured on-time supplier payments through effective monitoring, documentation, and coordination with finance teams
- Managed domestic and international travel logistics, including itineraries, hotel bookings, and cab arrangements for employees and management
Executive Secretary at TVS & Sons (2013-02 – 2014-07)
Executive secretarial support at TVS & Sons
Executive Secretary at Ramboll Engineering Consultancy Chennai, Denmark (2011-07 – 2013-02)
Executive secretarial support at international engineering consultancy firm
Executive Assistant at Aviva Life Insurance (2006-09 – 2010-10)
Executive support in insurance sector
Sales Manager at Reliance Life Insurance (2006-01 – 2006-07)
Sales management role in life insurance
Business Banking Executive at ICICI Bank (2004-01 – 2005-12)
Business banking services and customer management
Executive Sales at WWI (DS Max) (2000-01 – 2003-11)
Sales execution in financial services
