State Sr. Finance & Admin Officer at LEPRA Society, State Office (2013-09 – Present)
- Responsible for developing sound financial and administrative guidelines in line with the donor approved frameworks
- Developing and maintaining financial monitoring framework of project activities which include supportive supervision to the field staffs
- Compile, review and monitor budget utilization summary, monthly financial report and highlights variances in budget utilization
- Take care of day-to-day banking requirements, prepare monthly bank reconciliation statement and do follow-up with banks for resolving pending items, if any
- Manage petty cash, banking transactions and monthly accounting functions in relation to reconciliation of cash and books
- Monitor payments and ensure that all payments are as per the terms of the contract in line with the internal financial policies of Lepra Society and in compliance with the local laws
- Process payment request for vendor and staff bills/ invoices for their correctness and ensure authenticity as per the organisation's rules and regulations, before sending for payment release
- Work with State Program Coordinator on financial analysis and cash flow projections
- Provide support and clarification to program staffs on accounting and admin issues by sending the final bills/ invoices of staff and vendors
- Assist in online fundraising through platforms such as DaanUtsav, GiveIndia, and other digital giving platforms.
- Coordinate with Statutory Auditor, Internal Auditor and Donor Auditor on audit deliverables
- Manage entire procurement process and ensure that all procurement is as per approved budget and according to the internal policy/SOP
- Meet monthly TDS and Professional Tax requirement, deposit tax on time and file quarterly returns
- Maintenance of buildings including renewals of rent/ lease deeds/contracts of Vendors etc.
- Maintaining inventory of all fixed assets and their management including entry into stock books, handling asset insurance of Vehicles and assigning asset custody to staff members etc. Ensure that there is no misuse or loss of Fixed Assets
- Visit field, check voucher at field level and attend training, meeting and workshops as per requirement
Finance Officer at Nav Bharat Jagriti Kendra (2006-04 – 2013-08)
- Prepare Monthly, Quarterly, and Annual Financial Reports including Forecasts, Budget vs. Expenses Analysis, Bank Reconciliation Statement, and Bank statements
- Verify staff attendance, leave records, medical insurance, and personnel files, while regularly monitoring biometric staff attendance.
- Facilitate the formation of purchase committees and issuance of purchase orders.
- Prepare the Statutory Deductions sheet, including Staff PF, VPF, and statutory compliance
- Maintenance of Asset Register, Leave Register, Log Book, Stock Book Manuel & Computerized basis.
- To submit a balance sheet/FCRA reports to ministry of home affairs.
- Ensure Accounts reports related to the programme are prepared and sent (whenever required) on time and with due diligence to quality.
