Senior Sales Coordinator - KLB Instruments Co. Pvt Ltd
(2023-10)
Klb instruments co. is a leading importer and trader of ophthalmic & optical equipment across India.
- Analyse daily visit reports and track Quotations across the Pan India sales team.
- Manage and follow up on customer inquiries with the sales team.
- Follow up with regional managers on the status of Expected orders.
- Handle conference-related work and coordinate with the team accordingly.
- Organize monthly sales review meetings.
- Manage the CEO's daily schedule, calendar, and meetings.
- Prepare Dashboards for management review.
- Prepare MIS reports for Demo products and Customer visit by sales team.
- Follow up on demo product and maintain feedback reports.
- Review and verify monthly sales employees Expense claims.
- Maintain leave and attendance records for the sales team.
- Follow up with sales team for daily, weekly, and monthly reports.
- Provide administrative support to ensure smooth office operations.
- Manage and respond to official emails and correspondence.
- Coordinate with internal staff to ensure seamless flow of information.
- Oversee the recruitment process, including interview scheduling and on boarding documentation.
- Handle sensitive information with utmost confidentiality and professionalism.
Senior Sales Coordinator - Chemline India Limited
(2021-12 - 2023-09)
Chemline India Limited manufactures a complete range of world class Adhesives and Coatings for Paper-Printing, Packaging and Converting Industry, Pharma Industries, and other miscellaneous industries.
- Prepare quotations in excel and issue Performa invoices using Tally.
- Coordinate with plant teams to process and execute sales orders.
- Manage payment follow-ups with customers and vendors in line with approved credit limits.
- Coordinate with shippers to obtain and verify shipping documents, including commercial invoices, packing lists, and Bills of Lading.
- Liaise with the Accounts department to ensure timely processing of import-related payments such as shipping line charges, customs duty, and Letters of Credit.
- Provide complete shipping documentation to CHA for checklist preparation and BOE filing.
- Coordinate with Customs House Agents (CHA) and freight forwarders to monitor shipment status.
- Prepare and maintain essential import clearance documentation, including bond papers and KYC records.
- Reconcile supplier accounts in collaboration with the Accounts team.
- Follow up with CHA and freight forwarders for billing and ensure timely submission to accounts.
- Track shipments through online portals and direct coordination with freight forwarders.
Senior Sales Co-ordinator - M/s HMEPL
(2015-11 - 2021-11)
Hanstronics Medical Equipments Pvt. Ltd. is a wholesale Trader and importer of health care products in India and providing all types of medical equipment such as DVT Pump, NPWT Pump etc
- Prepare quotations and Performa invoices using Excel.
- Process orders as per purchase orders and organize delivery schedules.
- Generate invoices in Busy Software, create e-way bills, and manage dispatch operations.
- Maintain accurate records of sales orders and institutional orders.
- Follow up on outstanding payments as per agreed credit terms and perform client account reconciliation via email and phone.
- Handle online enquiries received through Indiamart, Trade India, Flipkart, and Amazon.
- Track import shipments and coordinate with shippers to obtain required documents, including invoices, packing lists, and Bills of Lading.
- Store, organize, and manage financial and non-financial data electronically and generate reports.
- Review and verify monthly sales employee expense claims.
- Compile monthly sales reports.
- Follow up with sales team for weekly reports and Prepare weekly MIS reports for demo products.
- Organize and coordinate company conferences and annual meetings.
- Maintain sales team leave and attendance records.
- Manage the CEO's daily schedule, calendar, and meetings.
- Prepare monthly stock reports and calculate reorder levels for procurement planning.
- Maintain records of defective products, demonstration units, and sample items.
- Handle customer complaints and provide after-sales support and follow-up.
Office Coordinator - M/s Urmiltron
(2011-01 - 2015-10)
Urmiltron is a reputed manufacturer and supplier of electrical and Mechanical items to Indian Railways. The Company specializes in products such as suspension hanger pins, nylon bushes and more.
- Support HR operations, including recruitment coordination and on boarding documentation.
- Maintain employee records such as attendance, leave, and personnel files.
- Oversee office documentation, courier records, and stationery inventory.
- Enter sales data and maintain payment and receipt records in Busy software.
- Manage daily administrative operations and CEO calendar scheduling.
- Follow up with clients on outstanding payments.
- Prepare weekly and monthly reports for accounts and office management.
- Coordinating with all Concern Company's & Employees through via E-mail/telephone.
