Mohan Kumar Ks

Results-driven Fleet & Administrative Manager with 6+ years of progressive experience leading large-scale fleet operations — heavy commercial vehicles, office cars, and short-term hire fleets — alongside facilities, office administration, and corporate travel functions across multi-site environments. Skilled in building administrative systems and controls (vendor governance, AMC/SLA management, asset registers, compliance frameworks, budget stewardship of Rs. 1.5 Cr+) that reduce cost and risk while keeping operations running smoothly. Proven leader of cross-functional teams of 30–50 staff, with a consistent record of delivering 15–25% YoY cost reductions through telematics deployment, vendor consolidation, and process digitisation.

Fleet Manager – Karnataka South Division - SCC Group India Pvt. Ltd. - RR Nagar, Bengaluru, KA

(2025-11)

• Manage a diverse fleet of 50+ vehicles (12-wheeler+ heavy commercial trucks, construction equipment transporters, office cars, 40+ short-term hire vehicles), maintaining 96%+ fleet availability across all operations.
• Own complete fleet lifecycle — procurement, multi-authority RTO registration, insurance portfolio, preventive maintenance, accident claims, and disposal — achieving 18% TCO reduction within the first quarter.
• Source, negotiate, and administer hire vehicle contracts with 6 leasing and rental agencies; consolidated suppliers to achieve Rs. 0.10 Cr savings in 3 months through preferred-rate agreements.
• Deployed company-wide GPS/telematics and a digital fleet management system, improving route efficiency by 20%, cutting fuel consumption by 20–25%, and reducing fleet admin processing time by 30%.
• Built a driver compliance framework — license verification, defensive driving certification, pre-inspection checklists, monthly safety audits — cutting fleet incidents by 90% company-wide.
• Coordinate with RTO for fleet permits, load certificates, goods endorsements, and annual renewals across a 50+ vehicle portfolio.
• Direct end-to-end office administration for corporate and site offices — supplies procurement, printing infrastructure, and AMC oversight for equipment, HVAC, electrical, CCTV, and access control systems.
• Administer access control, visitor management, security protocols, and the office asset register across multiple sites, coordinating repairs, replacements, and statutory compliance.
• Run the corporate travel desk — business travel, hotel bookings, and transport logistics — ensuring policy compliance and cost control.
• Lead a cross-functional team of 50 (fleet coordinators, admin executives, drivers) and manage an annual fleet and admin budget of Rs. 1.5 Cr, consistently delivering 10–14% savings through vendor management.

Administrative Officer – Fleet & Facilities - Lulu Group International Pvt. Ltd. - Rajajinagar, Bengaluru, KA

(2021-12 - 2025-11)

• Administered a 30-vehicle fleet (service buses, office cars, hired vehicles) — daily allocation, driver scheduling, route planning, and availability tracking for a 200+ employee organisation, with zero compliance lapses over 4 years.
• Managed all hire vehicle requirements — sourcing categories, negotiating rates with multiple agencies, processing approvals, and overseeing collection/return logistics.
• Led office setup, vendor mobilisation, and operational readiness for two major store launches — Lulu Daily at Forum Falcon City Mall (2023) and VR Bengaluru Mall (2025) — from pre-launch through go-live.
• Maintained the office asset register (IT equipment, furniture, fixtures, infrastructure) with 100% accountability, coordinating repairs, replacements, and insurance claims.
• Directed facilities management across corporate and retail sites — building maintenance, electrical, plumbing, HVAC, civil works — through service vendors with strict SLA adherence and minimal downtime.
• Managed AMCs for office equipment, AC systems, fire safety, CCTV, access control, and DG sets, renegotiating contracts annually to drive cost efficiency without compromising service quality.
• Owned vendor identification, evaluation, onboarding, and performance review for 15+ service providers, driving a 20% reduction in annual servicing costs through consolidation and competitive tendering.
• Ran the corporate travel desk for 200+ employees — flights, trains, hotels, ground transport, and documentation — establishing preferred-vendor agreements for year-on-year savings.
• Delivered 15–18% annual cost savings on administration and fleet budgets through vendor renegotiation, process improvement, and demand-side optimisation.
• Led and mentored a cross-functional team of 30+ (drivers, fleet coordinators, admin executives, facility staff), conducting performance reviews, training, and daily operational briefings.

Bachelor of Science - B.Sc - Government First Grade College, Channapatna (2017)