Mohit

A highly organized and detail-driven administrative professional with over 18 years of experience in managing and optimizing administrative operations to support school operations, enhance productivity, and improve operational efficiency. Seeking to contribute my expertise to a dynamic and fast-paced team that embraces challenges and fosters growth.

Manager Administration - The Vedanya School, Sohna / Kabir Learners Valley Foundation

(2025-09)

• School Administration, Support Staff Management, Budget, SOP/Policy, Compliance, Stock & Inventory Management & Agreements

Transport/Admin Manager - Pathways World School, Gurgaon - Gurgaon

(2021-01 - 2025-07)

• Leadership in Transportation Services: Provides strategic direction and oversight for all transportation-related activities.
• Daily Operations Management: Supervises and coordinates the daily functions of the transportation team.
• Staff Training: Ensures bus drivers, conductors, and bus maids receive continuous training to meet qualifications and program standards.
• Documentation Compliance: Manages the timely renewal of essential documents such as vehicle registration, insurance, fitness certificates, road tax/permits, pollution checks, CNG testing, and valid driving licenses.
• Maintenance Planning: Organizes and schedules vehicle maintenance and repairs during short and long vacations.
• Logistics and Rostering: Plans and coordinates transportation logistics and rostering for students and staff in alignment with the academic schedule.
• Policy and Service Discussions: Conducts meetings with transportation staff to discuss and implement changes to board policies, administrative procedures, or service delivery as needed.
• Record Maintenance: Maintains accurate and up-to-date records required for payroll and other documentation purposes.
• Contract Management: Oversees and manages contracts and agreements with external agencies to ensure compliance and efficiency.

Assistant Manager - Administration - Pathways World School, Gurgaon - Gurgaon

(2017-01 - 2021-12)

• Accounting Tasks: Handle Budget & Expense Tracking accounting functions such as record-keeping, invoice processing, and expense tracking.
• Billing Management: Oversee billing processes to ensure accuracy and timely invoicing & payments.
• Vendor Relations: Build and maintain vendor relationships, ensuring timely delivery of services and supplies.
• Support Staff Management: Manage Documentation, deployment, payroll, and attendance for support staff.
• Inventory Control: Monitor office supplies inventory while adhering to budgetary limits.
• Budget Support: Track costs and expenses to aid in budget preparation.
• Compliance Management: Draft and execute agreements for school compliance, including NOCs, AMCs, and other contractual documents.

Admin Officer-Administration - Executive Assistant to GM - Pathways World School, Gurgaon - Gurgaon

(2015-01 - 2017-12)

• Office Maintenance: Oversee office upkeep, including pantry, cafeteria, horticulture, and pest control.
• Activity Coordination: Organize and manage office activities such as recycling, renovations, and event planning.
• Meeting Scheduling: Schedule meetings based on staff and room availability.
• Executive Support: Assist administrators and executives with tasks as required.
• Communication Management: Promptly respond to phone calls and emails, and relay important information to staff.
• Accommodation and Transport: Manage staff/guest accommodations and airport pick-up/drop-off arrangements as Assistant GM/AGM-Administration.
• Food Coordination: Arrange meals for employees attending training sessions or workshops.
• Vendor Management: Develop a vendor database for procurement and stay arrangements, securing long-term contracts where possible.
• Travel Reimbursement: Verify and certify travel reimbursements for regional, state, and head office staff, cross-checking with attendance records before approval.
• Support Staff Management: Manage Documentation, deployment, payroll, and attendance for support staff.

Textbook/Stationery – In-Charge - Pathways World School, Gurgaon - Gurgaon

(2008-01 - 2015-12)

• Inventory Management: Oversee inventory requisition, purchase orders, receipts, Materials Received Register (MRR), storage, dispatch, and inventory control.
• Material Documentation: Prepare Material Receipt Notes (MRN) and Material Issue Notes (MIN) using Material Management Software.
• Store Operations: Execute day-to-day store functions in compliance with Standard Operating Procedures (SOP).
• Reporting: Maintain all store reports manually and through ERP software, including stock registers for inward and outward movements.
• Reconciliation: Prepare monthly store reconciliation statements.
• Stock Level Maintenance: Ensure minimum stock levels of all consumables and implement proper stock issuance methods.
• Procurement Coordination: Coordinate procurement of international books with local and overseas suppliers, negotiating favourable terms.
• Vendor Management: Liaise with suppliers and vendors to ensure timely stock supply.
• Team Collaboration: Work closely with academic teams & admin teams to ensure timely & seamless store operations.
• Non-Moving Items: Prepare quarterly reports on non-moving items and arrange for their disposal with GM-Admin approval.
• MIS/Budget Preparation: Develop monthly/yearly MIS and budget reports for smooth operations, coordinating with senior management.

B.A - Delhi University

Senior Secondary - Delhi University

Higher Secondary - Bhiwani, Haryana