Nagamurthy M

Experienced Administration Executive with strong expertise in managing day-to-day office operations, executive support, facilities management, procurement, vendor management, travel coordination, employee support, petty cash, invoices, assets and administrative documentation. Skilled in planning and coordinating meetings, office events, business travel and multiple administrative priorities while ensuring smooth and efficient office operations. Proficient in Microsoft 365, MS Excel, PowerPoint, Word, MIS, ERP, SAP, Oracle and database management, with strong organizational, coordination, communication and time-management skills.

EA – Administration at ACCESS Health International Inc (2025-04 – Present)

• Office Administration & Operations: Manage day-to-day office administration and provide high-level administrative support, including meeting coordination, calendar management, correspondence, confidential information, reception, visitor management, internal coordination and implementation of administration policies and procedures.
• Records, MIS & Documentation: Maintain accurate records, databases, filing systems, administrative documentation, MIS reports, presentations and correspondence. Ensure timely follow-up and proper maintenance of confidential and operational records. Front Office & Stakeholder Coordination: Manage front-office activities, reception, visitor coordination, communication and routine administrative requirements. Coordinate professionally with employees, internal departments, service providers, visitors and other stakeholders.
• Facilities & Premises Management: Oversee office premises, facilities and general maintenance, including HVAC, plumbing, carpentry, electrical systems, UPS, fire alarm systems, CCTV, biometric access, housekeeping and office upkeep. Coordinate maintenance requests and service providers to ensure smooth office operations.
• Office Budget, Expenses & Supplies: Manage administration-related budgets, expenses, office supplies, inventory and routine operational requirements. Monitor office requirements and coordinate timely procurement and replenishment.
• Meetings, Conferences & Events: Plan and coordinate meetings, conferences, office events, employee engagement activities and other administrative activities. Manage meeting rooms, logistics, office arrangements and event-related requirements.
• New Office & Guest House Setup: Coordinate new-office setup, relocation and infrastructure requirements, including furniture, equipment, facilities, supplies and service arrangements. Manage guest-house requirements and related administrative coordination. HR & Employee Administration: Support employee onboarding and offboarding activities, documentation follow-up, ID cards, business cards, SIM cards, biometric access, seating allocation and employee engagement. Coordinate with HR and third-party payroll/service providers for administrative requirements.
• Procurement & Supplier Management: Manage procurement activities including supplier research, obtaining quotations, vendor evaluation, commercial negotiation, payment-term coordination, inventory tracking and purchase order processing. Create and process procurement-related transactions in SAP and Oracle.
• Vendor & Contract Management: Receive, verify and track vendor invoices; coordinate supporting documents, purchase orders and payment follow-ups. Manage supplier registration, agreements, AMCs, contract renewals and service-provider coordination while ensuring timely administrative follow-up.
• Finance & Petty Cash Management: Manage petty cash disbursement and replenishment, maintain supporting bills and documents, prepare expense statements, conduct monthly reconciliation and coordinate finance reporting and payment-related activities. Invoice & Payment Coordination: Verify vendor invoices against supporting documents and purchase orders, coordinate approvals and payment processing, and maintain accurate records for finance and audit requirements.
• Travel & Logistics Management: Coordinate domestic and international travel, Visa including air tickets, hotel bookings, travel documentation, guest arrangements, airport transportation and local transportation requirements.
• Vehicle & Driver Coordination: Coordinate drivers, office support staff, guest/airport transportation and company vehicle requirements. Maintain vehicle records and coordinate insurance, servicing, maintenance and related documentation.
• Inventory & Office Supplies Management: Monitor office inventory and supplies, coordinate procurement and replenishment, maintain stock records and ensure availability of essential office materials and equipment.
• IT & Office Asset Management: Maintain IT and non-IT asset registers, equipment inventory and supporting documentation. Coordinate asset allocation, handovers, physical verification and records for laptops, printers, projectors, routers and other office assets.
• Administrative Coordination & Employee Support: Coordinate routine office services and administrative requirements with internal teams and external service providers. Provide timely administrative support to employees and management to ensure smooth day-to-day operations.
• Compliance & Administrative Records: Maintain agreements, vendor records, invoices, purchase documents, asset records, employee-related administrative documents and other operational records. Support internal verification, audits and documentation requirements.

Executive Administration at Premier People Logistic Solutions Pvt. Ltd. (2023-05 – 2024-10)

• Manage day-to-day office administration and operational activities to ensure smooth functioning of the travel office.
• Coordinate domestic and international flight bookings, hotel reservations, airport transfers and transportation arrangements.
• Support travel consultants and management with itinerary preparation, ticketing, hotel vouchers and travel documentation.
• Coordinate visa assistance and travel documentation, including collection and verification of required documents.
• Liaise with airlines, hotels, travel agencies, transport vendors and other service providers for bookings, confirmations and amendments. Handle corporate travel arrangements for employees, clients and senior management.
• Coordinate airport pickups, drop-offs, car rentals and local transportation for guests and corporate clients.
• Maintain travel records, booking details, invoices, vouchers and supporting documents.
• Verify vendor invoices, travel bills and expense claims and coordinate with Finance for timely payments.
• Maintain vendor contracts, rate agreements, quotations and service records. Obtain quotations from travel and service vendors and support vendor selection and negotiation. Track travel expenses, advance payments, refunds, cancellations and credit notes.
• Prepare MIS reports and travel expense reports for management review.
• Coordinate office facilities, housekeeping, stationery, IT assets, office supplies and maintenance.
• Manage petty cash and routine administrative expenses and maintain supporting records.
• Support employee onboarding, ID cards, travel requirements and general HR administration.
• Organize meetings, corporate events, client visits and business travel-related arrangements.
• Maintain confidentiality of client, employee, travel and financial information.
• Coordinate with internal departments such as Finance, HR, Sales, Operations and Management.
• Handle urgent travel changes such as flight cancellations, rescheduling, hotel changes and emergency transportation requirements.

Administration Executive at BankBazaar.com (2018-01 – 2019-07)

• Managed day-to-day office administration and ensured smooth functioning of routine administrative activities.
• Coordinated office facilities, housekeeping, stationery, maintenance and other workplace requirements.
• Managed front-office activities, visitor coordination, telephone calls, correspondence and general office support.
• Coordinated with vendors and service providers for office-related requirements and timely resolution of issues.
• Maintained administrative records, documents, registers and office files for easy reference and compliance.
• Supported procurement of office supplies and maintained inventory of stationery and other administrative items.
• Assisted in organizing meetings, employee activities, events and other office requirements.
• Coordinated with internal departments and external vendors to ensure timely completion of administrative tasks.
• Assisted with invoices, bills, expense documentation and administrative payment follow-ups.
• Supported employee requirements including seating arrangements, access cards, stationery and other workplace facilities.
• Maintained confidentiality of company information and handled administrative documentation professionally.
• Provided general administrative support to management and employees as required.

Executive – Front Office & Coordinator at Adarsh Developers (2015-05 – 2018-01)

• Managed front-office operations and ensured a professional and welcoming environment for visitors, clients and customers.
• Handled incoming and outgoing calls, emails, correspondence and general office communication.
• Welcomed and assisted visitors, clients and business associates and coordinated their meetings with the concerned departments.
• Maintained visitor records, office registers, documents and routine administrative records.
• Coordinated meetings, appointments and schedules for management and internal teams.
• Followed up with internal departments to ensure timely completion of administrative and coordination activities.
• Assisted in preparing documents, reports, letters and other office-related correspondence.
• Coordinated with vendors and service providers for routine office requirements and maintenance activities.
• Supported office events, meetings and employee-related activities. Maintained office stationery and monitored day-to-day front-office requirements. Providing administrative support to management and employees as required.
• Ensured smooth communication and coordination between the front office, management, employees, clients and external visitors.

Bachelor of Commerce (B. Com) – Himalayan University (2016)