Nilam Chauhan

With over a decade of dedicated experience in libraries, documentation, and information management, I bring extensive expertise in organizing, controlling, maintaining, and disseminating information effectively. My professional focus is strongly aligned with Documentation and Document Control, ensuring accurate record management, systematic document organization, easy information retrieval, version control, and compliance with established procedures.

Document Controller - Avant Group - Andheri, Mumbai

(2026-02)

• Manage, control and maintain project documentation to ensure accurate, timely and secure distribution of drawings, documents and project records.
• Maintain Log of the receivables and deliverables in the master document register
• Maintain master document registers, correspondence records, and digital archives using OneDrive.
• Ensure confidentiality, security, and proper preservation of project documents.
• Administer document control systems, including numbering, filing, tracking, and revision control.
• Coordinate the distribution and retrieval of project documents, drawings, contracts across departments.
• Preparing Weekly and Monthly Report of the Documents

Librarian - Bhagwan Mahavir College of Computer Application - Surat

(2018-03 - 2025-02)

• Organize, Maintain & Develop the library services including collection of information, recreational resources & reader information services
• Procurement of Books, Magazines and E-Resources as per approved Budget
• Selection & Procurement of Library Furniture
• Organizing Literary Events and activities like Book Review Competition, Book Talk for students and teachers also
• Orientation Program for New Students Every Year
• Provide assistance to users in accessing library collections
• Magazines/Journals - Selection & Subscription
• Working with Various Library Sections – (Acquisition, Cataloguing, Classification, Circulation, Periodical, Reference)
• Maintaining Reports of Issued Books, New Purchase, Scrap Books, User Report
• Handled Library Renovation work & also enhancement of Library towards Digital Library
• Handling Membership procedure for students and Faculty
• Member of Library Committee of Bhagwan Mahavir University, Surat
• Preparing Annual Report of Institute
• Member of Annual Report Committee of Bhagwan Mahavir University, Surat

Documentation Officer - ESSAR-Essar Engineering Service Division - Hazira (Surat)

(2011-12 - 2017)

• Computerized the Document Centre (Physical & Manual)
• Implementation of Document Numbering System & Document Management System
• Maintain a system for controlling all Records/Documents and to assist in collating, interpreting, coordinating & reporting information concerning the status of project documentation
• Manage all deliverables through Documentum Software
• Develop & communicate efficient & effective document control procedure, data & develop flow chart, document Transmittal for identification, recording & tracking of documents
• Manage a safe and secure data storage & archive and control document revision
• Supervision of Documentum, Electronic Transfer, Receipt & Distribution
• Co-ordination with Eng., Contractor/Consultant for documentation related matters either through telephone or mail
• Development & to maintain Document Filing System
• Controlled access to confidential Project Reports and Drawings
• Provide Documents to Vendor/Client/Contactor using E-Dox Software, File Transfer Protocol (FTP)
• Use of External Server as a media to provide to & receive deliverables from client
• Provide training to Concern Engineers for using Documentum software with excellency

Library Assistant - DELHI PUBLIC SCHOOLTAPI - Surat

(2010-06 - 2011-12)

• Organize and maintain the library
• Development and improvement of library services, recreational resources &reader information services
• Assistance to users in accessing library Collections
• Maintaining complete Library Collections database through "Quick School Software"
• Magazine/Journals – Selection and subscription
• Identification of specific subject/topic/ literature/ articles from magazines/daily/journals/books–scanning of documents /storage of soft copy /retrieval / hard copy distribution
• Working with various Library section – Acquisition - New books /magazine / journals; update the database, Cataloguing - provide the Numbers / Allotment of storage rack, Classification - Classify the new arrivals in appropriate category, Circulation - Information update to all relevant users, Reporting - Generating and maintaining Reports of Issued, Return, New purchase, Scrap Books and User Reports
• Library Renovation Work
• Encouraging students by organizing activities like Book Talk, Book Review Competition, Poetry recitation, Open access of Library Bulletin Board to display one's creation

Ph.D Pursuing - Library and Information Science - Shri Govind Guru University

GSET - Library and Information Science (2019)

M. L. I. Sc.

• Library and Information Science - M.S.University, Baroda (2010)

B. L. I. Sc.

• Library and Information Science - Veer Narmad South Gujarat University, Surat (2008)

M. Com - Accountancy - South Gujarat University, Surat (2005)