Nilesh Katare

Seeking challenging assignments in HR/ GENERAL ADMIN/FACILITIES MANAGEMENT

Talent

NashikMember since July 30, 2026

Facilities ManagementCommunication

Hire this person

Send a job offer directly to this candidate

Facilities ManagementCommunication

About

A competent, reliable and committed professional, with a proven record of 15 years in Administration and Fifteen months in Library and Information Science. I am currently a team member of Smartshifts Logistics Solutions Private Ltd (Porter). Possesses a flair for innovative planning to ensure the smooth functioning of a diverse range of operations.

Experience

Facility Associate – Nashik Branch, Maharashtra - Smartshift Logistics Solution Pvt Ltd - Nashik, Maharashtra

(2023-02)

SmartShift Logistics Solutions Pvt Ltd is an Indian logistics company doing business in delivery commercial goods. Formerly known as Porter.

Maintain the office premises with a good workplace and always ensure timely maintenance of the office equipment.
Provide necessary office stationery to the business team and provide fruits and snacks to the business team as needed.
Maintain the entry of visitors, vendors, and partners in the partners/vendor register with the assistance of the office attendant and update the same in the tracker weekly.
Significantly set up a new office for the branch from a co-working place.
Support the business team in the BTL activity assigned.
Align the vendor with the business team on any activity to be executed.
Collect the quotation in time, raise the PR, and get it approved to raise the PO.
Request the business cards for the business team post request from them.
Make available the business inventory like demand pamphlets, partner's kits, and vehicle branding material.
Ensure that all the BTL activities are executed on time.
Seek the police permission required for any kind of BTL activity.
To find a new vendor if the team is not satisfied with the existing vendor.
Support and advise the business team to conduct any new BTL activity.
Support the business team in making content and recording IVRs.
Arrange all the events as suggested by the Central HR.
Arrange the snack boxes with the budget given.
Decorate the office if required.
Make every possible arrangement regarding the team.
Timely completion of the quarterly dinner and team outing.
Arrange the quarterly dinner parties and team outings.
Arrange cricket matches every month on turf.
Take care during religious events if any misconduct doesn't happen.
Give proper feedback to the Central HR regarding organizing the events.
Educate the business team if any event is to be happen.
Hygienically keep the office premises.
Carry out the deep cleaning of the Ganaptiji and Laxmiji idols, office furniture, glass, chairs, desks, dust bins, and electronic appliances twice a week.
Always hygienically keep the pantry area.
Provide the water jars on a timely basis to avoid a shortage of water facilities to the employees.
Purchase the housekeeping materials whenever required to avoid any delay in the cleaning process.
Verify that all the utensils used by the employees are properly cleaned and kept orderly.
Educate the employees to use the electrical appliances such as fans, lights, Oven and switch off them when not in use.
Keep liaison with the owner for the maintenance of the lift and building premises in good condition.
Pay the electricity bills, wi-fi on time.
Effectively utilize the petty cash.
Always keep the purchase of any item in a minimum amount.
Thoroughly negotiates with the vendor for any repairs.
During any event held utilize a minimum budget for it.
Maintain an extra worksheet for expenses of petty cash to avoid any discrepancies.
Update the cost tracker on a timely basis.
Upload the invoices in the happay card in time.
Submit the happay card report before the 25th of every month.
Also update the monthly admin sheet and submit it before the 5th of every month.
Optimize the sports budget according to the budget allotted.
Identify the vendor according to the activity required.
On time properly received quotation from them and processed the PR and PO.
Constant interaction with them to carry out the BTL activity and complete the same on time.
Collect the invoice post the activity is completed and process the same to the finance team for payment.
Make sure that all the payments are made according to the timeline.
Ensure to onboard non-GST vendors for cost savings.
Ensure to make the payment of office rent, tea vendor, garland vendor, water jar vendor, and stationery vendor on time.
Update the payment in the payment tracker on time.
In case any vendor's work is not satisfactory provide enough time to improve his quality of work if not then find an alternative for it.
Involve the business team regarding vendor selection, price negotiation, and general discussion.
Assist the HR team with onboarding for the new employee.
Assist the compliance team in case the new joiners fail to provide their PF documents.
Assist the IT team with the allocation of the assets.
Provide the new joiner from the business team his business cards, and ID cards and for giving t-shirts.
Assist the finance team with filling the provision tracker within the 25th of every month.
Ensure proper provision has been filled in the tracker.
Upload the invoices received from the vendor in the TYA suite post proper GRN.
Assisted the IT team with the installation of the firewall and in the payments of wifi services (Airtel and Trunet).
Update the IT asset tracker on time.
Assist the CGE team to carry out the BTL activities in time without any delay.
To collaborate with different colleges for the recruitment drive.
Until now we have conducted three drives in which one was successful.
The first drive was conducted at Navjeevan Management college and have hired one employee from it.
In the second drive, the candidates from MET College performed excellently but failed in the field round.
We conducted their drive on 21.03.2025 at PVG College in which we selected 5 candidates, their field round and final interview will be conducted on 25.03.2025.
We got appreciation letters from Navjeevan and PVG colleges.
We are in contact with Amrutvahini College, Sangamner for the next drive in the future.
Through the drives we can get qualified as well as fresher candidates who will become an asset to the organization.
Through drives our organization is getting fame in the educational institutions also.
Impact of the drive is that the institutions have started using our application.

Facility Executive - ACG Associated Capsules Pvt Ltd

(2021-12 - 2023-02)

Capsules Manufacturing Unit. ACG Capsules is a leading manufacturing company in the global capsules market providing two-piece hard gelatin capsules to pharmaceutical industries. Reporting to: Facility Manager. Services provided by SODEXO INDIA SERVICES PVT LTD

Personnel Assistance to Assistant Facility Manager.
Staff for house keeping process.
Staff for Garden Maintenance.
Plan review meeting at the end of the month with Supervisors and Admin Exec.
Monitoring and controlling the expenses.
Planning of Contract Associate Meet at the end of every month.
Calling for invoices from service providers like electrical, telecommunication (EPBX system), pest control etc, hospitality services, garden developers, AC's, scrutinizing it, forwarding for payment processing, timely payment.
Petty Cash.
Caring out periodic inventory.
Purchasing of capital items.
Catering to the transport requirement of the plant.
Ensuring pool vehicle are in condition by carrying out timely serving and repairs.
Conducting routine check of the contract bus and monitoring the preventive maintenance.
Timely renewal of taxes, insurance, PUC.
Duty allocation to driver, their attendance and control on OT.
Duty allocations of security staff and control on OT.
Monitoring Security Services for plant , warehouse and housing colony.
Seek daily information/updates and explanation of concerns to top management.
Assist to provide safe working environment by ensuring periodic conduct of fire fighting drills/ training programmes, safety programs, servicing of fire extinguisher and other equipment's. Maintaining proper records of all the activities.
Building relations with the Gram Panchayat.
Effective liaison with Police and other related agencies.
Taking care of the booking request and room allocations.
Arrangement of the transport as per their requirement.
Look after their arrangements at the guest house.
Monitoring guest house expenses.
Landscaping and Green area development of the campus.
Upkeep of the area of the garden.
Monitoring of the equipment fixed at the garden.
Responsible for the maintenance of the housing colony of 64 flats.
Providing house keeping and security.
Feedback from the management trainees.
Caring out inter audit of service provider for adhering to all legal requirement such as PF, ESIC.
Timely payment to all contract associated.
Explanation to management for any non-compliance.
Follow up with service provider for closing the non-compliance on time.