HR Manager cum Secretary - Mathew International
- Short listing Technical Staff for Overseas recruitment
- Preparing Recruitment Advertisements through Canva and posting same on websites, Newspapers etc.
- Coordination with teams of Job Websites i.e. Naukri, Found It etc.
- Take prior interviews, train the candidates before final Client Interview
- Follow-up till final departure
- All Secretarial Duties
Executive Secretary to Director - Litolier Group of Companies
(2021-03-25 - 2023-08-31)
Secretarial Work includes Secretarial Functions. Knowledge of Calendaring, Microsoft (Word, Excel, Power point), Self-Correspondence, Co-ordination and follow-up till the work is completed. Sending and Receiving Emails on outlook. Responding to emails and forwarding the same to right team. Follow up to complete the process. Attend meetings to take down the minutes, prepare the MOM and distribute. Follow-up for feedback till work completion. Receiving and Making calls to Business personnel. Providing documents as and when required. One point contact between Management n Stakeholders / clients / vendors.
Strong
Co-ordination and follow-up skills, knowledge of Zoom, Google Meet. Arranging concall, Travel n Restaurant table and Hotel booking etc.
- Office Management Skills: Take Call and transfer, Maintain Inward and Outward register, monitor attendance machine, arrange courier and physical post, monitor the pantry ladies and their housekeeping work, Use of Xerox machine, Monitor the visitors that come and go in the reception. Handle petty cash. Purchase of Stationery and maintaining stock.
- Administration Skills: Appointment Vendors for various activities, getting quotes, shortlisting the vendor, allotting work for various activities i.e. Civil, MEP, Admin etc. prepare the work order, monitor the work, clear advance payment, and after completion balance payment, Follow-up with accounts department for payment clearance. Type the Legal draft agreement i.e. Conductive Agreement, L&L Agreement, Sale Deed Agreement. Monitor the Statutory payment (Electricity bills, Mobile bills, Water B
- H R Activities: Posting on Naukri.com / TOI / Mumbai Mirror. Check and shortlist the CVs as per business requirement, shortlist the candidates and schedule the interview i.e 1st round whatsupp, 2nd physical round with test, 3rd final interview, provide offer letter, get the documents from the candidate, maintain data base of soft and hard copy, do reference check, provide sitting arrangement, be a buddy till employee is settled
- Sales and Marketing: Coordinate with Brokers and Clients, Arrange meetings and site visits with Site Managers and External Team for site visit, take feed back, arrange offer letter, prepare agreement. Etc. Check Tender Tiger, Magic Brick website for suitable clients for leasing of properties.
- Banking and Accounts: Follow up with various Banks for Company accounts. Activate the Dormant Accounts, Closure of unwanted Accounts and Opening of New Accounts. Prepare the KYC documents.
Associate Manager - Lodha Group
(2007-10-27 - 2020-05-31)
Construction Company for more than 12 years.
Actively
Managed the Vendor Management System. This Included the Empanellment of vendors in various areas of Construction Activities i.e. Civil, Infra, Finishing, Façade, Marketing, IT, Site Vendors, HFM, HRMS etc. Solving GST Issues, VMS Package, SAP Activities, Vendor Payments. I was in this field for the past 5 years. Worked on Lodha Project named "Lodha Bellissimo" and "Lodha Primero" for 6 years Here I was a member of the Core Team and was felicitated with Gold coins.
- Preparation of MIS Reports
- Online Tracking
- Project Presentation
- Self-correspondence thru emails and respond to queries
- Coordination between inter dept. for various official matters
- To prepare and update review report of various projects
- Site grievances
- Actively participated as a core member of the Bellissimo Core Team
- Contractors Billing which included certification, checking measurement sheets, checking challans, Preparing Abstracts, creating SES in SAP
- Other Project related activities where I was a One point contract between South Mumbai sites and the V P Projects
Secretary to the CFO - Peninsula Land Limited
(2005-02 - 2007-10)
Construction Group of the 'Ashok Piramal Group'. Ashok Piramal Group is diversified in the Industrial, Engineering, Auto Components and Textiles. Working with its Construction Group in the Accounts Department for 2.5 years.
- H. R. Activities (offer letter, Increments and resignations) Maintaining EmployeeData Secretarial Duties
- Taking down dictation / Typing out Letters / Self Correspondence Manage phone calls in the absence of the CFO
- Co-ordination with various Sites, Agencies, Consultants, Architects & Clients
- Organizing Filing and Records Management
- Managing visitor's access
- Preparation of MIS reports Preparing Power Point Presentation
- Salary Preparation of the entire PLL staff Maintaining Data Base of Company Employees
- Opt for New Insurance and Renewal of Existing Insurance i.e. Property Insurance, Staff Mediclaim Insurance, Staff Accident Insurance etc.
- Other relevant assignments like Monitoring the Bank Guarantees, Bank Reconciliation, D/N's, C/N's etc.
