Palani R

Detail-oriented Senior Document Controller with over 13 years of experience managing complex documentation for major EPC and construction of Oil & Gas projects. Proven track record in establishing robust document control procedures, utilizing advanced EDMS systems, and reducing document turnaround time. Skilled in ensuring 100% compliance with ISO and project standards.

Senior Document Controller at Larsen & Toubro Ltd. (2023-12 – Present)

Managing document control for Mumbai Coastal Road Project for BMC (Brihanmumbai Municipal Corporation) under PMC Tandon Urban Solutions Pvt. Ltd.

• Managed document control for multiple large-scale construction and Oil & Gas projects, ensuring all documents were up to date and compliant with regulations
• Collaborated with project managers and stakeholders to ensure timely submission of documents for review and approval
• Document Management software: Autodesk 360, Wrench, PMIS, EDMS, etc.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Manage document lifecycles, maintain registers (MDR.I/O), and support audits for large-scale infrastructure projects
• Implement and improve document control workflows for efficiency and accuracy
• Ensure proper version control, tracking, and archiving of all project documents, Ensure compliance with project, organizational, and statutory document control as per ISO standards
• Drafting the letters as per project requirement on a day-to-day basis
• Excellent communication and stakeholder's management abilities
• Support reporting, audits, and client reviews by providing accurate and up-to-date documentation

Document Controller (General Consultant) at Oriental Consultant India Pvt Ltd (2021-11 – 2023-12)

Managed documentation for Chennai Metro Rail Limited Phase II (CMRL) project, ensuring compliance with ISO standards and maintaining organized documentation across multiple disciplines.

• Maintained, organized and updated documentation across Civil, GFC, Quality, HSE, Design, and Drawings
• Ensures compliance with ISO standard formats, performing quality checks before issuing documents
• Skilled in PMIS applications ensuring secure storage and retrieval of both electronic and hard copy records
• Prepared document progress reports and conducts audits to support project transparency
• Provided administrative support to project teams by assisting in preparing documentation for meetings (MOM), reviews, and audits
• Responsible for generating system-based reports on a regular and ad-hoc basis as required

Document Controller & Office Administration at Mitsubishi Heavy Industries ltd (2016-02 – 2020-10)

Responsible for office general administration and Project Documentation activities for LNG Storage Tank - Construction of the import, storage and regassification terminal (Oil & Gas) project for Indian Oil LNG Ltd (IOCL).

• Overall responsible for office general administration and Project Documentation activities
• Liaise with various teams (e.g., design, engineering, and construction teams) to ensure smooth document flow
• Manages VISA processes for foreign employees (FRRO & Immigration)
• Managed petty cash transactions at the site office
• Responsible for planning, managing, and supervising for transport, Guest house, Gate pass arrangement for Indian & foreign staffs
• Responsible for managing all incoming and outgoing correspondences related to the project
• Managing & maintaining record of all correspondences with the client/PMC/sub-contractors and vendors

Site Office Manager & Documentation at Saraswathi Engineering Construction (P) ltd (2013-04 – 2015-02)

Supervised day-to-day site office operations for Chennai Metro Rail Ltd Project- Phase-I, managing documentation, supplies, and communication between site teams and head office.

• Supervise day-to-day site office operations, including filing, correspondence, and scheduling
• Manage supplies, inventory, and procurement of office materials
• Handle phone calls, emails, and communication flow between site teams and head office
• Act as a link between site engineers, contractors, vendors

Sales Account Manager (Warehouse) at Roseland Departmental Store Pvt ltd. (2010-10 – 2012-11)

Managed warehouse sales operations, supervising sales staff, handling customer queries, and coordinating with vendors for timely product delivery.

• Supervise sales staff, set daily/weekly sales targets, and monitor performance
• Handle escalated customer queries and complaints professionally
• oversee day-to-day office operations within the retail store
• Manage correspondence, phone calls, emails, and scheduling of meetings. Maintain filing systems for sales records, invoices, and contracts
• Work with store managers to monitor stock levels and anticipate supply needs
• Coordinate with vendors and suppliers for timely delivery of products
• Ensure accurate documentation of purchase orders and stock movement

Office Administrator at Gannet Technologies (2009-11 – 2010-10)

Managed day-to-day office activities ensuring smooth functioning of administrative operations.

• Oversee day-to-day office activities to ensure smooth functioning
• Manage correspondence, phone calls, emails, and scheduling of meetings
• Maintain filing systems (both electronic and paper-based) for easy retrieval
• Handle procurement of office supplies and maintain inventory

M.C.A in Master of Computer Applications – Anna University (2006 – 2009)

PGDMM in Post Graduate Diploma in Material Management – Annamalai University (2016 – 2017)