Admin Officer - TH. H.N. Singh group of college - Lucknow, UP, India
(2023-07)
- Supervised a team of 50 administrative and facility staff members, providing guidance, training, and performance evaluations to ensure a high standard of service delivery.
- Maintenance/Renovation of 10 Acre's campus.
- Developed and implemented administrative policies and procedures to streamline operations and enhance the overall efficiency of the university's administrative functions.
- Coordinated campus events, conferences, and workshops, liaising with various departments to ensure successful planning, execution, and post-event analysis.
- Managed the college facilities, including classrooms, offices, and common areas, ensuring cleanliness, functionality, and aesthetic appeal.
- Oversaw the procurement and maintenance of office supplies, HVAC equipment, Rain Harvestings and furniture, effectively managing vendor relationships and negotiating favorable terms.
- Collaborated with the IT department to ensure smooth functioning of technological resources, including audiovisual equipment, computers, and software.
- Acted as a liaison between college administration, faculty, staff, and students, addressing concerns, resolving conflicts, and fostering a positive campus environment.
- Conducted regular safety and security audits, identifying potential risks and implementing preventive measures to ensure the safety of all occupants.
- Managed space allocation and utilization, optimizing the allocation of classrooms and office spaces based on evolving needs.
- Prepared and managed the departmental budget, effectively allocating resources to meet operational requirements and achieve cost savings.
- Implemented sustainable practices, including waste reduction and recycling programs, contributing to the university's commitment to environmental responsibility.
- Collaborated with external vendors, contractors, and service providers to ensure timely and effective delivery of facility maintenance and improvement projects.
- Provided excellent customer service to all stakeholders, promptly addressing inquiries, feedback, and concerns in a professional and courteous manner.
- Canteen/Mess Management.
Manager-Administration & Plant Operations - Greentech Bricks & Blocks Pvt Ltd - Lucknow, UP, India
(2009-05 - 2022-11)
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes (Office/Project sites).
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation for Office and other project sites.
- Oversee facilities services, AMC, maintenance activities and tradespersons (e.g. electricians).
- Organize and supervise other office activities (recycling, renovations, event planning etc.).
- Manage Housekeeping & Security & maintenance of office and Project sites.
- Ensure operations adhere to policies and regulations.
- Coordinated meetings, events and conference calls including the hiring of catering services and arrangement of meeting space.
- Set up travel arrangements, itineraries, airline reservations, shuttle service and hotel accommodations.
- Designed spreadsheets, slide shows, presentations, charts, graphs and other documentation as needed by higher management.
- Handled office/Project site cash receipts and petty cash drawer.
- Maintained and organized staff calendar / reminder system.
- Served as liaison between senior management, customers, government, colleagues and vendors to streamline flow of information.
- Prepared company literature, documentation, expense reports, presentations and any press release.
Sr. Executive-Admin - Arttdinox (Jindal Steel Limited) - New Delhi, India
(2008-04 - 2009-05)
- Develops and implements policies and procedures to improve operations and function of the department.
- Monitors and procures needed supplies for office, reception, mail room.
- Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
- Coordinated meetings, events and conference calls including the hiring of catering services and arrangement of meeting space.
- Set up travel arrangements, itineraries, airline/train/bus/cab reservations, shuttle service and hotel accommodations.
- Cafeteria Management.
- Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
- Manage Housekeeping & Security (office/Store).
- Preparing MIS for the CEO & Domestic head regarding daily/Monthly/ Annual sale of all India store & MBO's.
- Vendor management related to new order, status & vendor payments processes comply with company standards.
Admin-executive - Pantaloon Retail (India) Limited - Delhi, India
(2005-09 - 2008-04)
- Acting as the administrative point of contact between the executives and internal/external clients.
- Undertaking the tasks of receiving calls, take messages and routing correspondence.
- Handling executives' requests and queries appropriately.
- Make travel arrangements.
- Managed communications between team members, customers and vendors to keep operations efficient and successful.
- Kept inventory levels optimized and supplies organized for foretasted demands.
- Filed records to keep system efficient and information organized.
- Supervise Housekeeping & security of the store.
- Maintenance of the store.
- Maintain Checklist.
