Pragathi Muthu

HR Assistant with 3.3 years of experience in offboarding, contract administration, HR documentation, employee relations, and performance management support. Skilled in handling end-to-end resignation and exit processes, maintaining accurate employee records, managing confidential information, and responding effectively to employee queries. Experienced in preparing performance management and performance rating reports while supporting multi-location HR operations.

Strong communication, organizational, and multitasking abilities with a commitment to ensuring smooth HR processes and employee support.

HR Assistant at Syncfusion Software Private Limited (2023-03 – Present)

• Handled verification of employee onboarding documentation and ID card details by cross-checking submitted records, ensuring data accuracy in HR systems, and maintaining organized employee files.
• Coordinated leadership and skill development training programs by working with senior managers to identify training needs, prepare training materials, schedule sessions, and ensure smooth execution of the programs.
• Managed HR portal updates related to employee shift transitions for the Kenya and Chennai offices, ensuring accurate data entry, timely processing, and adherence to internal policies and procedures.
• Managed the end-to-end resignation and offboarding process for employees in the Chennai and Kenya offices, ensuring compliance with company policies and smooth exit procedures.
• Monitored and tracked performance appraisal ratings for all employees, proactively following up with reporting persons to ensure timely completion, accurate updates in the HR portal, and adherence to organizational performance management processes.
• Handled end-to-end attendance tracking for the Kenya office, including monitoring timesheet submissions, validating attendance data, resolving discrepancies, and ensuring timely and accurate record maintenance in alignment with HR processes.
• Maintained, organized, and regularly updated employee personnel files and HR documentation, ensuring data accuracy, strict confidentiality, and quick retrieval for audits and operational needs.
• Coordinated contract renewal for Kenya-based employees by tracking contract expiry dates, preparing renewal documents, and obtaining required approvals.
• Handled employee queries related to experience letters, relieving letters, final settlement, and exit formalities, ensuring timely communication.
• Managed the complete resignation process for employees in both Kenya and Chennai offices, ensuring compliance with company policies and smooth offboarding.
• Maintained and organized employee files and HR documentation, ensuring accuracy, confidentiality, and easy retrieval.
• Handled contract renewal processes for Kenya employees, including tracking contract end dates, preparing renewal documents, and coordinating with relevant departments.
• Responded to queries from resigned employees and provided timely clarifications regarding experience letters, final settlements, and exit procedures.
• Managed sensitive and confidential employee information with professionalism and integrity.
• Supported HR operations by coordinating with cross-functional teams and contributing to smooth workflow and employee satisfaction.
• Demonstrated a strong ability to work independently as well as in team-oriented environments, consistently meeting deadlines under pressure.
• Prepared and managed employee bonafide letters, PF documents, and other statutory HR correspondence, ensuring accuracy, timely delivery, and compliance with organizational policies.

BE – Syed Ammal Engineering College (2017-07 – 2021-07)

HSC – Velumanickam Matric Hr Sec School (2016-06 – 2017-06)

SSLC – Velumanickam Matric Hr Sec School