Rabiya Bashre
Executive secretary having an 16 years of experience
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About
A highly motivated, confident individual with exceptional multi-tasking and organisational skills. Able to exhibit confidentiality, discretion tact, diplomacy and professionalism when dealing with directors or senior managers. Possessing a proven ability to help managers to make the best use of their time dealing with their secretarial and administrative tasks.
A highly organized and detail-oriented Executive Personal Secretary with over 13 years' experience providing thorough and skilful administrative support to senior executives. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. Independent and self-motivated, with strong research, communication, and writing skills.
Skilled at building and maintaining positive working relationships with clients and colleagues across all levels of an organization. Proficient in computer applications, including MS Word, Excel, PowerPoint, Access, ACT, and SAP, internet-based tools.
Experience
Executive Personal Secretary to the Chief Technical Officer - CTO - SWITCH MOBILITY SERVICES LIMITED – GLOBAL LEADER IN ELECTIRC MOBILITY (ASHOK LEYLAND LIMITED)
(2024-07)
On a Contract basis - Working in a fast-paced environment, giving full administrative and secretarial support to the CTO and his team.
- Provide general secretarial / administrative support to senior managers & Directors
- Organizing external / internal meetings attending then and taking minutes
- Liaising with other staff regulatory authorities, suppliers and clients etc.
- Responsible for answering & screening telephone calls & face to face enquiries
- Making appointments and arranging travel and accommodations and arranging visa for international travel
- Raising expense claims through SAP and arranging invoices and entering leave on ERP portal
- Maintaining and enhancing the working environment of the department
- Carrying out routine administrative duties like photocopying and filing etc.
- Writing reporting and briefing papers, agendas, and facilities for meetings
- Promoting a professional image of the company
- Responsible for stationery acquisition including periodicals and subscriptions
- Involved in organising and maintaining library in the department
- Managing Employee list and Organization Chart on an regular basis
- Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings
Executive Personal Secretary to the General Manager (Heads of Contracts & Claims) and Chief Financial Officer (CFO) - L&T IDPL Chennai - Chennai
(2022-03 - 2024-06)
On a Contract basis - Worked in a fast-paced environment, giving of full administrative and secretarial support to the GM & CFO.
- Provide general secretarial / administrative support to senior managers & Directors
- Organizing external / internal meetings attending then and taking minutes
- Liaising with other staff regulatory authorities, suppliers and clients etc.
- Responsible for answering & screening telephone calls & face to face enquiries
- Making appointments and arranging travel and accommodations and arranging visa for international travel
- Raising expense claims through SAP and arranging invoices and entering leave on ERP portal
- Maintaining and enhancing the working environment of the department
- Carrying out routine administrative duties like photocopying and filing etc.
- Writing reporting and briefing papers, agendas, and facilities for meetings
- Promoting a professional image of the company
- Responsible for stationery acquisition including periodicals and subscriptions
- Involved in organising and maintaining library in the department
- Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals
- Acted as liaison and maintained open lines of communication among senior executives, board members, middle management and administrative staff
- Wrote correspondence; proofed and edited press releases and other documents to ensure accuracy and consistency
- Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings
Executive Personal Secretary - VVRS Australian Enterprises Ltd - Chennai
(2013-10 - 2022-02)
Supporting to my Vice President @ Australia
- Provide general secretarial / administrative support to senior managers & Directors
- Organizing external / internal meetings attending then and taking minutes
- Liaising with other staff regulatory authorities, suppliers and clients etc.
- Responsible for answering & screening telephone calls & face to face enquiries
- Making appointments and arranging travel and accommodations and arranging visa for international travel
Executive Personal Secretary to the General Manager - Ashok Leyland Public Limited
(2012-01 - 2013-12)
On a Contract basis - Working in a fast-paced environment, giving full administrative and secretarial support to the GM.
- Provide general secretarial / administrative support to senior managers & Directors
- Organizing external / internal meetings attending then and taking minutes
- Liaising with other staff regulatory authorities, suppliers, and clients etc.
- Responsible for answering & screening telephone calls & face to face enquiries
- Making appointments and arranging travel and accommodations and arranging visa for international travel
- Raising expense claims through SAP and arranging invoices and entering leave on ERP portal
- Maintaining and enhancing the working environment of the department
- Carrying out routine administrative duties like photocopying and filing etc.
- Writing reporting and briefing papers, agendas, and facilities for meetings
- Promoting a professional image of the company
- Responsible for stationery acquisition including periodicals and subscriptions
- Involved in organising and maintaining library in the department
- Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals
- Acted as liaison and maintained open lines of communication among senior executives, board members, middle management and administrative staff
- Wrote correspondence; proofed and edited press releases and other documents to ensure accuracy and consistency
- Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings
Product Developer Manager cum Executive Secretary to Managing Director - RABIA LEATHER INDUSTRIES, KH GROUP - Chennai
(2010-01 - 2012-12)
Provided superior Executive support to MD, including correspondence, making BOM extracting from online, communicating with buyers of from China and USA through email as well as on phone. Making of products as per pattern received and submitting for approval and sending for bulk.
Assistant Faculty Manager - SANS DENTAL SHOWROOM - Chennai
(2010-01 - 2010-12)
Did as a part time during academic year
Education
Bachelor of Science - JBAS College (S.I.E.T) (2010)
