Ramana Lalam

Accomplished, audit-proven Senior Document Controller and Aconex & EDMS Specialist with 11+ years of progressive leadership governing end-to-end technical information, QA/QC documentation, and Electronic Document Management Systems across major EPC, engineering consultancy, civil infrastructure, and heavy industrial construction projects in the UAE, Saudi Arabia, and India.

Expert in the full document control lifecycle: receiving, registering, logging, numbering schemas, revision and version control, transmittals, review workflow tracking, and managing complex multi-stakeholder interfaces across Clients, Consultants, PMC teams, and Main Contractors. Skilled in enforcing ISO 9001:2015 quality frameworks, establishing Master Document Registers (MDR), expediting approval cycles, verifying technical document completeness, ensuring strict data confidentiality, and directing final turnover closeouts (As-Built & Handover Dossiers). Currently based in Dubai, holding a transferable UAE Employment Visa with immediate availability for interview.

Senior DCC Officer / Document Control Specialist at INCO International FZCO (2025-08 – Present)

Project: Emirates Global Aluminium (EGA) Recycling Facility

• EDMS Administration & Registration: Administer Oracle Aconex and internal EDMS platforms, receiving, registering, logging, and distributing all incoming/outgoing project correspondence, drawings, transmittals, and specifications in accordance with project document control procedures
• Register & Log Maintenance: Dynamically maintain and update the Master Document Register (MDR), Supplier Document Requirement Lists (SDRL), transmittals, and submittal review tracking logs with absolute accuracy
• Quality, Formatting & Completeness Checks: Perform stringent quality and compliance checks on all technical submittals, method statements, and vendor data prior to submission, verifying formatting, drawing numbering, revisions, references, and required attachments
• Stakeholder Interface & Review Cycles: Coordinate the formal submission, review, and return of technical documents between the Client (EGA), PMC Consultants, Contractors, and Subcontractors; monitor approval cycles and actively expedite outstanding actions
• Archiving & Information Confidentiality: Implement strict revision and version control; segregate and archive superseded documents according to project procedures while safeguarding project confidentiality and data security
• Audits, QA/QC Records & Handover: Support regular internal/external ISO 9001 quality audits with rapid retrieval of documentation; progressively assemble and verify Pre-Commissioning test packs and final As-Built handover turnover dossiers

QA/QC Document Controller (Lead EPC DCC) at Nasser S. Al Hajri Corporation (NSH) / Saipem (2022-12 – 2024-12)

Project: Saudi Aramco Marjan Increment Mega EPC Program

• High-Volume QA/QC Document Governance: Governed high-volume multi-disciplinary documentation flows (Civil, Structural, Piping, Mechanical, E&I) for multi-billion-dollar packages in full compliance with Saudi Aramco (SAEP/SAES/QMSR) quality mandates
• Review Cycle Tracking & Transmittals: Supervised daily inbound and outbound transmittal workflows for RFIs, Site Technical Queries (STQs), Non-Conformance Reports (NCRs), and Method Statements via Oracle Aconex; followed up on review cycles to prevent project delays
• Compliance, Escalation & Team Support: Trained and assisted site engineers and discipline leads on document control procedures; promptly identified and escalated critical submittal bottlenecks to the Senior Document Controller and Project Management
• Turnover & As-Built Compilation: Directed the systematic compilation, indexing, and digital verification of hydrotest packages, piping line checklists, structural dossiers, and As-Built drawings for mechanical completion clearance
• Management Reporting & Registers: Formulated daily and weekly Document Tracking Registers (DTR) and KPI dashboards tracking submittal approval burndown and outstanding actions

QC Document Controller at Hidada Contracting Company (Supervised by Petrofac PMC) (2015-09 – 2019-10)

Project: Saudi Aramco Jizan North Tank Farm

• Technical Registers & Submittals: Administered QA/QC documentation workflows for 87 API-650/620 storage tanks and terminal infrastructure under Petrofac PMC supervision, maintaining accurate technical registers and submission logs
• Drawing Control & Revision Tracking: Maintained strict engineering drawing lifecycles from IFC through Redline markups to As-Builts, controlling Design Change Notices (DCN/FCN) and site queries
• Stakeholder Distribution & Coordination: Handled daily transmittals, technical queries, and documentation returns between EPC contractors, Petrofac consultants, and Aramco representatives
• Audit Acceptance & Handover Dossiers: Compiled and validated 87 Manufacturer Data Reports (MDR) and comprehensive As-Built Quality Turnaround Dossiers, achieving 100% audit acceptance from Aramco and Petrofac

Document Controller at OFS Industries Pvt. Ltd. (2011-08 – 2015-06)

Project: Oil India Limited (OIL) Upstream Exploration Projects

• Established and maintained central electronic and physical filing systems for project correspondence, drawings, and technical submittals
• Administered incoming/outgoing transmittals, drawing registers, and vendor submissions, verifying formatting, references, and attachments
• Assisted with periodic documentation audits, document retrieval activities, and secure long-term archiving of project records

Bachelor of Science (B.Sc.) in Chemistry – IEC University

Diploma in Hardware & Networking Administration – CMTES IT Education