Ritika Malviya

Detail-oriented and proactive EXIM Senior Executive with 4 years of hands-on experience in international logistics, import documentation, and operational coordination. Proven track record of managing end-to-end import-export processes, ensuring compliance with global trade regulations, and optimizing supply chain efficiency. Skilled in liaising with freight forwarders, customs authorities, and internal stakeholders to ensure timely and cost-effective delivery of goods.

Proficient at handling documentation such as Bill of Lading, Invoice, Packing List, and coordinating with CHA for smooth clearance. Committed to continuous improvement and delivering operational excellence in fast-paced environments

IMPORT SENIOR EXECUTIVE at SCHNEIDER ELECTRIC INFRASTRUCTURE LTD., VADODARA, INDIA (Flyjac Payroll) (2025-03 – 2026-01)

• Oversaw the end-to-end import operations for air and sea shipments, successfully managing over 100 shipments monthly and ensuring timely pick-ups and deliveries. Fostered strong collaboration with suppliers, freight forwarders, and CHAs, resulting reduction in dispatch delays
• Streamlined import documentation processes by preparing and verifying over 100 critical documents, including Bills of Lading and Air Waybills, ensuring compliance and supporting timely shipments
• Liaise with CHA and customs officials for smooth clearance of air and sea consignments. TAT line for Air shipment clearance is 3 days & for Sea is 7 days
• Monitor duty payments, classification under HS codes, and ensure adherence to import policies
• Handle delays, demurrage, detention, and ensure timely delivery to warehouse or plant
• Maintain import records and generate reports for management on shipment status, cost analysis, and vendor performance
• Support audits and internal reviews with accurate documentation and data
• Support automation and digitization of documentation workflows

IMPORT DOCUMENTATION & OPERATION EXECUTIVE at SIGMA CHEMTRADE PVT. LTD., INDORE, INDIA (2022-08 – 2025-01)

(2 YEARS 6 MONTHS)

• Coordination with stakeholders like Overseas Suppliers, Agents & Regional Rep Office, Shipping Line, CFS, CHA
• Coordination with CHA for timely clearance of materials
• Coordination with customers and transporters
• Coordination with terminals at Nhava Sheva, Mundra, Tuticorin & Chennai Ports
• Coordination with Shipping Line for DO (Delivery Order)
• Tracking and ensuring timely shipment
• Follow-up for NN (Non-Negotiable) documents & Original documents with suppliers
• Follow-up for Original Documents with Bankers on DA/DP/LC Terms of Payment
• Month-end working Sheet
• Intimation/coordination with accounts department for Import sale/purchase
• Booking of Expenses in SAP
• Release of Advance payments to service providers: Shipping Line, CFS, CHA
• Import duty payments
• Payment follow-ups with High seas customers
• Preparation of High Seas Documentation
• Preparing CHA bills & onward submission to Accounts
• Cost analysis in order to Controlling detention and ground rents
• Preparing Import Master Sheet
• Preparation of Stock ledger Current Stock Vs Stock under Clearance and Stock in pipeline
• Preparing/maintaining Costing sheets
• Maintaining data related to imports in Soft Copies and Hard Copies
• Responsible for Purchase of Incentives/Licenses like ROSCTL (Remission of State Levies on Exported Garments), RODTEP (Remission of Duties and Taxes on Exported Products)
• Working on SAP (B1) Software
• Punching of Purchase and Sale
• Punching of PQ/PO/SO
• GRPO
• Booking of Cost using of LOC
• Inventory
• Complimented by manager & colleagues for sharing problem solving ideas
• Learn to prioritize the work & complete it according to urgency
• Learn to negotiate with vendors whenever detention or extra charges levied
• Received award for presenting company in 'Women Brand Quiz Competition' organized by Indore management Association (IMA Indore)

MBA in International Business – SCHOOL OF ECONOMICS, DAVV, INDORE, INDIA (2020 – 2022)

Bachelor of Science in Computer Science – GOVT. HOLKAR SCIENCE COLLEGE, INDORE, INDIA (2016 – 2019)