South India Marketing and Southern Traders, Chennai.
Finance and Account Manager
September 2019 to January 2023
Description and Responsibilities:
Tool : Quanto retail ERP
Accounts payable:
- Create and maintain Vendor master data.
- Matches the invoice with an open, posted purchase order (PO). Quantity, price and part number are used as matching criteria.
- Performing data entry with received invoices on a daily basis.
- Resolving the errors by rejecting invoices or making debit notes to the vendors.
- Processing Invoices for the payments.
- Prepare and approve vendor checks.
- Maintain copies of payment vouchers, invoices or correspondence necessary for files.
- Preparing Month end reports and matching with bank statements.
- Communicate extensively with upper management and vendors on payments, invoice errors and every other queries through mail or call.
Accounts Receivable
- Creates new customer accounts and enters data into the central database
- Generating Invoices through B2B sales with given order and send the invoices to the customers.
- Maintaing invoice records with transportation copies.
- Ensure the payments with the receipts, posting in the ledger and deposit if it's a cheque.
- Generate Credit notes against the debit notes sent by the clients for GR.
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Generate financial statements and reports detailing accounts receivable status.
- Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers
- Communicate, investigate and resolve billing and account discrepancies
The Bank of New York Mellon Corporation
Intermediate Representative - Billing
January 2023 to April 2023
- Day to day routine of Billing & reconciliations & cash transactions (Swifts, Cheques, ACH etc.)
- Post cash receipts, cheques & incoming / outgoing wires to clients' accounts.
- Ensure cash receipts are reconciled & supported by proper documentation to keep clean reconciliations.
- Settle all cash receipts within established deadlines.
- Follow up with Relationship teams on open reconciliation breaks with regard to overpayments & advance payments.
- Investigate and resolve any issues with cash application or escalate issue to Team Leader.
