Rohini Srinivas

Administrative professional with 18+ years of experience in administrative tasks, effectively providing administrative support to Scientists, C-Suite executives, calendar management, preparing visa documentation, travel arrangements, processing travel expense reports, liasoning with inter departments, and arranging internal & external meetings, organizing workshops and conferences.

ADMINISTRATIVE OFFICER at ICRISAT (2022-01 – Present)

Administrative and secretarial support to the Deputy Director General -Research

• Handling correspondence and managing the Director's calendar
• Scheduling internal and external meetings for Deputy Director General
• Managing complex calendars by prioritizing meetings, resolving conflicts, booking meeting rooms and arranging other logistics
• Managing end to end travel in coordination with the Travel Desk for flights, hotel, visa, forex, ground transportation etc
• Preparation of travel expense reports, consolidation & timely submission of bills/expense statements to finance department
• Managing the visits, senior level visits/international visitors
• Assist Leaders with admin support including meeting room facilitation; coordination with admin/facilities & technical teams
• Organizing and taking follow-up actions over seminars, workshops and external meetings
• Preparing detailed background notes for the meetings as well as compiling minutes and reports
• Managing of staff office space, weekly schedules, travel reports, phones, parking, credit cards and office keys
• Budget management, monitoring expenses etc
• Execute any miscellaneous tasks assigned by Leadership

ADMINISTRATIVE OFFICER at ICRISAT (2015-04 – 2021-12)

Administrative and secretarial support to the Director and Principal scientists of the Genebank

• Handling correspondence and managing the director's calendar
• Have had the success ratio of 100% for all the visas handled for various countries
• Organizing and taking follow-up actions over seminars, workshops and external meetings
• Preparing detailed background notes for the meetings as well as compiling minutes and reports
• Administrative support to students- Research Scholars, Interns
• Interacting with organizational staff, executives, clients, and dignitaries' daily
• Organizing the scheduling of meetings, conferences, and events; distributing minutes for them
• Managing of staff office space, weekly schedules, travel reports, phones, parking, credit cards and office keys
• Assisting in procuring of lab equipment, scientific supplies, stationery etc.
• Established and implemented administrative policies and procedures for the office
• Filing and recording of corporate documentation, electronic files, inventories and reports
• Preparation of PowerPoint presentations for international meetings and reports
• Assisting Director in preparing the budgets and to look after financial aspects related with staff travel, partner's reimbursements
• Handling additional duties as and when they evolved with little guidance
• Maintain/update professional/Scientific memberships, subscriptions

ADMINISTRATIVE ASSOCIATE at ICRISAT (2008-05 – 2015-03)

• Supported three Scientists with different departments in administrative matters
• Internal and external correspondence with collaborators and Universities
• Assisting in enrollment of students for their internships and fellowships
• Preparation of budgeting for research projects
• Arrangement of internal and external Meetings and Travel, Forex, Conference room
• Screening through bills and expenses, maintain records and follow up on important payments
• High efficiency in all the secretarial and administrative tasks
• Initiated a streamlined process for the jobs of the whole Genebank and increased the efficiency of administration
• Demonstrated an excellent ability in performing tasks at a high quality and quantitative rate

SECRETARY, SENIOR VICE PRESIDENT at MEIL (2007-08 – 2008-04)

• Conceptualization of the business tender documents including solvency certificates, MoU's under the guidance of the supervisor
• Preparation of general correspondence, memorandum, reports, schedules, purchase orders, proforma invoices etc
• Spearheaded the communication with engineers in different site location in project management
• Maintained appointment calendar, schedule appointments, conferences, and meetings

FRONT OFFICE EXECUTIVE CUM SECRETARY at TIBREWALA ELECTRONICS LTD (2004-08 – 2007-06)

• Communicated with customers, employees, and other individuals to answer questions, disseminate, or explain information, take orders and address complaints
• Prepared documents required to export and import of the material
• Operated office machines, such as photocopiers and scanners, voice mail systems and personal computers
• Computed, recorded, and proofread data and other information, such as records or reports
• Maintained and updated filing, inventory, mailing, and database systems, either manually or using a computer
• Opened, sorted and route incoming mail, answered correspondence, and prepared outgoing mail
• Reviewed files, records, and other documents to obtain information to respond to requests

OFFICE EXECUTIVE at COMPUTER HOME (2002-08 – 2004-05)

• Answered telephones, directed calls and took messages
• Completed and mailed bills, contracts, policies, invoices, or checks
• Operated office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Computed, recorded, and proofread data and other information, such as records or reports
• Maintained and updated filing, inventory, mailing, and database systems, either manually or using a computer
• Opened, sorted and route incoming mail, answered correspondence, and prepared outgoing mail
• Reviewed files, records, and other documents to obtain information to respond to requests

MBA in Human Resource management – Alagappa University

Bachelor of Arts in Mathematics – Andhra University