Sachin Chaudhari

A dedicated, qualified Company Secretary with more than 15 years of experience in global compliance, advisory, regulatory research, and newsletter publication covering international HR laws, company laws, tax laws, VAT regulations, data privacy laws, ESOP frameworks, etc. across multiple jurisdictions. Experienced in providing advisory and consulting support to clients by conducting extensive legal and regulatory research and, where required, coordinating with global affiliates/vendors (local country support partners) to verifying the information. Skilled in global affiliate/vendor (local country support partners) management, recruitment and team leadership, client price-list/fee matrix preparation, website and database management, and knowledge database creation for business developments.

Senior Manager at Nucleus Corporate Services Private Limited (2017-06 – Present)

Global Corporate Governance and Compliance; Price List/Fee Matrix; Global Affiliates/Vendor management (Local support in the countries); Drafting and Vetting agreements; Advisory/Consulting; Regulatory updates/Newsletter; HR activities; Work and Team Management.

• Ensuring timely completion of all applicable corporate and statutory compliance obligations for client entities across multiple jurisdictions, including annual financial statement filings, annual return filings, UBO reporting, board and shareholder meetings, changes in directors/officers, and other jurisdiction-specific regulatory filings.
• Preparing client specific compliance calendars and ensuring all compliances are tracked and monitored.
• Managing the Nucleus compliance software platform for tracking and monitoring client compliance obligations.
• Monitoring regulatory developments and ensuring any new compliance requirements or changes arising from amendments in applicable laws are implemented in a timely manner.
• Coordinating with global affiliates (local country support partners) to obtain regulatory updates and jurisdiction-specific compliance requirements relevant to client operations.
• Prepare and maintain client-specific price lists for services such as company incorporation, regulatory registrations, tax and accounting compliance, payroll services, and corporate governance support such as resident director, registered office, and company secretary services.
• Conduct jurisdiction-specific research on regulatory requirements and compliance scope.
• Coordinate with global affiliates (local country support partners) to obtain fee estimates for the requested services by the client across multiple jurisdictions.
• Regularly review and update price lists to reflect regulatory changes and updated compliance requirements across jurisdictions.
• Manage a global network of affiliates/vendor (local country support partners) across Europe, Middle East, Africa, Asia Pacific, and other regions, supporting number of clients for services like company incorporation/registrations, payroll, accounting, tax, corporate governance and associated compliance etc.
• Identify, evaluate, and onboard affiliates/vendors through due diligence, portfolio assessment, and structured processes, including comparative analysis and cost evaluation.
• Lead commercial negotiations with affiliates on pricing, scope, and contractual terms to ensure cost-effective and compliant service delivery.
• Coordinate with affiliates across jurisdictions to obtain regulatory clarifications, updates on new laws, amendments, and compliance requirements relevant to client operations.
• Monitor and manage affiliate performance and service delivery, conduct periodic reviews/audits, and act as escalation point to resolve contractual or service-related issues.
• Drive vendor optimization and cost efficiency by expanding affiliate networks, rationalizing vendor portfolios, and implementing structured procurement and governance processes.
• Draft and review legal agreements including Inter-Company Agreements (ICAs), employment contracts, and contract addendums across multiple jurisdictions.
• Finalize agreements in consultation with clients, incorporating required revisions and ensuring alignment with applicable legal and regulatory requirements.
• Provide advisory and consulting support to clients on queries related to HR laws, corporate laws, tax regulations, and compliance requirements across jurisdictions.
• Conduct extensive legal and regulatory research, interpret applicable laws, and if required, coordinate with global affiliates (local country support partners) to verify the drafted advisory before providing guidance to clients.
• Monitor global regulatory developments across corporate, taxation, labour, and data privacy laws, and keep internal teams and clients informed about significant changes and new compliance requirements.
• Review and finalize quarterly regulatory newsletters highlighting key legal and regulatory updates across jurisdictions, along with insights on potential new service opportunities for clients.
• Proficiency in using AI tools such as ChatGPT, Gemini, Perplexity, Grok, Deepseek to enhance research efficiency, improve documentation quality, and streamline compliance and advisory work.
• Recruiting employees for the company
• Conducting campus interview
• Shortlisting candidates for the required position
• Posting ad on various job portals, social network like LinkedIn, Facebook.
• Negotiating packages
• Vetting employment contracts
• Leading team of qualified professionals of CA, CS, LLB, MBA, commerce graduate etc.
• Managed and supervised work delegated to Assistant Managers and Managers.
• Ensured adherence to timelines and provided training and guidance as required.

Manager – Equity Compensation Solutions at ESOP Direct (now known as Qapita) (2016-04 – 2017-05)

Employee Stock Option Plans (ESOPs)/Stock Appreciation Rights (SARs)/Restricted Stock Units (RSUs) legal drafting and consulting.

• Thorough knowledge on employee stock option awards regulations.
• Managing & drafting stock option awards plans like ESOP/Phantom Plan/SAR Plan for countries like India, US and Singapore.
• Advising clients on equity compensation plans emphasizing on skilful drafting, compliance and disclosure requirements from SEBI/Corporate laws/RBI perspective.
• Consulting and advising clients on stock option awards ESOP/Phantom life cycle from granting of options to sale of shares.
• Drafting employee communication documents like grant letter, vesting letters, exercise letters and communicating same to the employees.
• Prepared FAQs on ESOP, Phantom Plan, and SAR Plans to help employees understand key concepts, ranging from the basics of ESOPs to taxation implications.
• Managing ESOP Trust (i.e. Employee welfare Trust) for holding company shares in trust account and accordingly transfer the same to employee as per company ESOP plan provisions.
• Drafting, Vetting and Consulting on legal agreements like Master Service Agreement, Non-Disclosure Agreements etc.
• Ability to interact with Top level (CEO / CXO / VP / MD) management executives from client organization.
• Interacting with HR department of client's organization for consulting on stock options awards legal management.
• Overview of knowledge on MYESOP's software platform for managing stock options awards for clients.
• Strictly adhering to the timelines in stock option awards legal management.

Assistant Manager at Radius Global Growth Experts (now known as Vistra) (2010-10 – 2016-04)

• Prepared monthly newsletters and country alerts by tracking changes in company, tax, immigration and labour laws across multiple jurisdictions and identifying relevant updates for clients and internal teams.
• Developed compliance calendars by analysing regulatory requirements for subsidiary companies, branches and representative offices; identified applicable forms, translated non‑English forms and assisted the compliance team.
• Created data‑privacy templates covering laws, appointment of data protection officers, prerequisites for personal‑data collection, reporting requirements and penalties; drafted data‑privacy and disclaimer policies, in‑depth knowledge of GDPR and other regulations.
• Prepared analytical charts and FAQs on ESOP/deferred‑compensation issues and summarised legal and tax implications for various countries.
• Prepared templates on entity setup options across multiple countries, covering structures such as branch, company, and representative office, and outlined the procedures for setting up each.
• Prepared templates on payroll and social security requirements covering information such as working hours, leaves, employment contracts requirements, social insurance, payslip requirements, compliance obligations etc.
• Assisted in designing and managing the company's knowledge base portal, ensuring updated content and access control.
• Prepared templates on entity closure, corporate tax, VAT, HR compliance on hiring, corporate governance, inter‑company agreements and directors' and officers' liabilities; provided ad hoc support to consulting teams.

Associate Company Secretary (ACS) (2009)