Assistant – Procurement Department at M/s. PCI Pest Control Pvt. Ltd. (Rentokil PCI) (2007-09 – Present)
Responsible for end-to-end procurement support including material purchasing, vendor coordination, PO processing, invoice verification and submission in accounts for payment processing.
- Handle direct material purchases as per branch and depot requirements
- Receive purchase requests through indenting portal or email
- Check stock availability before raising purchase orders
- Coordinate with approved vendors for material availability, pricing and rate confirmation, quality standards, and delivery timelines
- Obtain quotations and Proforma Invoices (PI)
- Developing new vendors as per material needs
- Prepare Purchase Orders (POs) in ERP system (Microsoft Dynamics NAV / Navision)
- Ensure accuracy of item details, quantity, rates, taxes, and delivery location
- Get PO approvals as per company authorization process
- Share approved POs with vendors
- Monitor stock levels at depots and branches
- Plan purchases to avoid shortages or excess stock
- Coordinate with stores/branches for material receipt
- Maintain complete procurement records including Purchase Orders, Quotations / PI, Delivery challans, and Vendor documents
- Ensure proper filing (physical and digital) for audit purposes
- Verify vendor invoices against PO and delivery documents
- Ensure compliance with SOP and company policies
- Submit verified invoices to Accounts Department
- Coordinate with accounts for vendor payments, GST clarifications, and audit-related queries
- Follow procurement SOPs and internal controls
- Support internal and external audits by providing required documents
- Ensure transparency and accuracy in procurement transactions
