Sakina Dharwala

Highly diligent and detail-oriented Company Secretary with over 7 years of progressive experience in corporate law, secretarial compliance, and regulatory filings. Adept at handling complex mergers and amalgamations, corporate restructuring, and governance-related matters in compliance with the Companies Act, 2013. Known for excellent communication, analytical, and interpersonal skills, and recognized for a proactive work ethic and the ability to collaborate effectively with legal advisors, auditors, and senior management.

Committed to contributing meaningfully to organizational goals while ensuring adherence to statutory and regulatory frameworks.

Company Secretary - Brilliant Estates Limited - Indore, Madhya Pradesh

(2020-11)

• Executed fast-track mergers of wholly owned subsidiaries with holding companies under Section 233 of the Companies Act, 2013, in accordance with Rule 25 of the Companies (Compromises, Arrangements and Amalgamations) Rules, 2016.
• Facilitated mergers and amalgamations of private and unlisted public companies under Sections 230–232 and other relevant provisions of the Companies Act, 2013.
• Managed the conversion of a Section 8 Company into a Private Limited Company, ensuring full compliance with statutory requirements.
• Handled the process and regulatory filings for buy-back of shares in line with applicable legal frameworks.
• Oversaw appointment, re-appointment, cessation of Directors (Including Managing Directors, Independent Directors) and Auditors.
• Obtained ISINs for company securities and completed the dematerialization process for shares of unlisted public companies and their subsidiaries.
• Prepared and filed corporate action forms and supporting documents for corporate restructuring, buy-back of securities, capital changes, and extinguishment of shares.
• Organized and conducted Board, Committee, and General Meetings (both physical and virtual via VC/OAVM), including drafting and circulation of notices, detailed agendas, and accurate minutes in accordance with legal and procedural standards.
• Assisted in drafting, reviewing, and finalizing Securities Purchase Agreements, MoUs, undertakings, and other key legal documents in coordination with advocates, counsels, and consultants.
• Shifting of Registered Office of group companies of the Company, both within the state and to other states, ensuring compliance with legal requirements.
• Coordinated preparation and filing of Annual Reports and statutory returns with the Registrar of Companies, ensuring timely and accurate compliance.
• Managed all routine secretarial functions, including collation and maintenance of corporate documents and statutory registers; filing of various forms and returns, processing of share transfers and transmissions; and ensuring end-to-end compliance with the Companies Act, 2013.
• Prepared and submitted regulatory filings with the Reserve Bank of India under FEMA regulations, including FLA returns and FC-GPR/FC-TRS forms; also assisted in the preparation of compounding applications for contraventions related to FEMA non-compliances.
• Drafting legal correspondence, including letters and replies, addressed to Government and non-Government entities, banks, companies, and legal professionals concerning various company matters.
• Preparing synopses for civil suits as required by legal counsel in relation to the company's commercial and litigation matters.
• Handled RERA registration and submission of quarterly project reports as mandated by the Madhya Pradesh Real Estate Regulatory Authority (MP RERA).
• Rectification and correction of CIBIL reports pertaining to the company's credit records.
• Legal Entity Identifier (LEI) registration and renewal processes for corporate compliance.

Company Secretary - KTC Ferro Alloys Private Limited - Visakhapatnam, Andhra Pradesh

(2019-06 - 2020-11)

• Provided comprehensive support to the Board of Directors in fulfilling their legal and statutory responsibilities.
• Prepared the Company's Annual Report and handled annual filing forms in compliance with the Companies Act.
• Drafted board and shareholder resolutions, meeting notices, agendas with explanatory notes, attendance sheets, minutes, and other related documents; maintained all statutory registers and records.
• Collaborated with cross-functional teams to ensure smooth day-to-day operations and regulatory compliance.

Company Secretary - Brilliant Sare Reality Private Limited - Indore, Madhya Pradesh

(2018-05 - 2019-05)

• Prepared legal correspondence, brief notes, synopses, and submissions related to various legal matters concerning the Company.
• Assisted in reviewing, vetting, and finalizing legal agreements, petitions, deeds, notices, and other corporate legal documents.
• Addressed shareholder queries regarding their rights and obligations under applicable company law.
• Coordinated and maintained effective communication with external stakeholders, including auditors, legal counsel, and tax advisors.
• Provided legal and procedural advice to management on matters pertaining to company law to ensure full statutory compliance.
• Preparation of Annual Report and Annual Filling Forms of the Company.
• Preparation of appointment and resignation forms and documentation for directors and auditors in compliance with the Companies Act, 2013.
• Organized board and general meetings, ensuring full adherence to legal requirements; drafted agendas, minutes, and maintained corporate records.
• Handled routine secretarial compliance, including the maintenance of statutory registers as mandated under the Companies Act, 2013.
• Facilitated coordination between departments to ensure smooth and efficient workflow across the organization.

Company Secretary - Veeraganapati Township Developers Private Limited - Indore, Madhya Pradesh

(2017-09 - 2018-02)

• Preparation and filing of Annual Returns including drafting of Boards Report, statutory registers, filing of all types of forms/returns etc.
• Transfer of shares, appointment/cessation of directors and all other compliance required under the Companies Act, 2013.
• Oversaw the incorporation and commencement of new companies, ensuring compliance with the provisions of the Companies Act, 2013.
• Coordinated the strike-off process for Private Limited Companies.
• Handled routine secretarial compliance and ensured the smooth running of the Company's day-to-day operations.

L.L.B. - Renaissance Law College, Indore (M.P.) (2024-07)

Company Secretary - The Institute of Company Secretaries of India, New Delhi (2016-05)

Master of Commerce - Commerce - D.A.V.V. School of Physical Education, Indore (M.P.) (2013-06)

Bachelor of Commerce - Commerce - Government College Badnawar, Badnawar (M.P.) (2011-09)

H.S.C. - Sant. Thomas Higher Secondary School, Badnagar (M.P.) (2008-03)

S.S.C. - Unnati Public School (2006-03)