Assistant Manager – HR & Compliance at Core-EHS Solutions Pvt. Ltd. (2021-03 – Present)
- Prepared payroll as per applicable rules and coordinated with the accounts department for timely NEFT payment of salaries to 450+ contract onsite employees.
- Handled statutory compliance under the Shops & Establishments Act, ESIC, Provident Fund, Professional Tax, Gratuity, Contract Labour (Regulation & Abolition) Act, Minimum Wages Act, Maternity Benefit Act, Payment of Bonus Act, Payment of Wages Act, Factory Act, and other applicable labour regulations.
- Prepared documents, records, and registers required under various statutory compliances.
- Managed monthly PF, ESIC, and Professional Tax challan preparation.
- Supported client internal audits, targeting a 100% compliance score and ensuring timely closure of any non-compliance flagged by auditors.
- Built and maintained cordial relationships with business associates, customers, and internal departments on compliance matters.
- Maintained organized, retrievable data for analysis and audit requirements.
- Prepared indemnity bonds for invoice submission and site-specific compliance requirements.
- Prepared bank NEFTs for salary disbursement and related expenses.
- Provided timely updates on changes and amendments to labour law.
- Ensured timely filing of statutory returns.
- Handled company audits, compliance, and scrutiny processes.
- Ensured timely closure of inspection notices with appropriate response and documentation within the specified TAT.
- Liaised with government departments on compliance matters.
- Reviewed existing HR policies and forms and recommended amendments to management.
- Ensured adherence to company policies and managed joining formalities (offer letters, gate passes).
- Supported the recruitment team by sharing candidate references and referrals from existing site employees.
- Verified payslips, bank statements, and PF records for candidates being placed at client sites.
- Followed up on outstanding client invoice payments and resolved payment blocks.
- Maintained records of company insurance policies and managed timely renewals.
- Generating UAN, PF KYC, and ESIC numbers for site employees.
HR Executive at Checkmate Services Pvt. Ltd. (2018-03 – 2021-02)
- Administered payroll and attendance for 300+ contract employees, ensuring accurate and timely salary processing.
- Managed HR operations for Surat and Vapi units, covering banking, security guarding, and facility management contracts.
- Conducted regular client site visits to gather feedback, maintain relationships, and ensure timely submission of compliance documents.
- Prepared and submitted statutory challans for PF, ESI, and Professional Tax within prescribed timelines.
- Assisted employees with Temporary Identity Certificates (TIC) and guided them through the ESIC medical treatment process.
- Processed annual bonus, earned leave encashment, full & final settlements, absconding notices, and separation documentation.
- Prepared monthly statutory registers under CLRA, EPF, and ESI Acts.
- Represented the organization during internal, labour law, and client compliance audits.
- Updated client wage structures and billing rates in line with government minimum wage notifications.
- Liaised with government departments, statutory authorities, and banks for account opening and compliance documentation.
- Handled employee grievances related to PF withdrawals/transfers, ESIC benefits, gratuity, and death settlement claims.
- Maintained statutory records, employee documentation, and MIS reports.
- Coordinated with operations, accounts, and client teams for smooth workforce administration.
HR Executive at Bhakar Tradelink LLP (2017-11 – 2018-03)
- Managed end-to-end recruitment through Indeed, Naukri, Careesma, and other job portals.
- Coordinated with department heads to identify manpower requirements and ensure timely hiring.
- Maintained candidate database, recruitment MIS, and employee records.
- Conducted induction and orientation programs for new joiners.
- Addressed employee queries and grievances to maintain a positive work environment.
- Prepared monthly salary sheets and processed NEFT payments for office and contract staff.
- Maintained attendance, timekeeping, and leave records.
- Ensured timely preparation and submission of PF, ESI, and PT compliance challans.
- Handled day-to-day administrative activities and office management.
- Processed full & final settlements and exit formalities for resigned employees.
- Assisted employees with PF withdrawals, transfer claims, and ESIC benefits.
- Maintained HR documentation and ensured compliance with company policy and regulations.
HR Admin at Checkmate Services Pvt. Ltd. (2017-01 – 2017-11)
Administration & Office Management
- Managed day-to-day administrative activities of the corporate and branch offices, including housekeeping, maintenance, and utility services.
- Maintained employee personal files, documentation, and confidential records.
- Maintained the central store for security uniforms and equipment; issued materials to personnel per approved criteria.
- Maintained inventory records using ERP software and Excel; prepared monthly stock and reconciliation reports.
- Identified vendors, obtained and compared quotations, and prepared comparative statements for management approval.
- Maintained supplier database and coordinated invoice verification and payment with accounts.
- Maintained purchase files, stock registers, and MIS reports; monitored expenses and identified cost-saving opportunities.
- Ensured compliance with company SOPs and procurement policies, and supported statutory inspections.
- Coordinated with Operations, HR, Accounts, and Vendors, including arranging uniforms and equipment ahead of manpower deployment.
