Assistant Manager – HR & Compliance - Core-EHS Solutions Pvt. Ltd.
(2021-03)
Manage end-to-end HR Operations and HR Generalist activities for 450+ contract/site employees, covering payroll, employee lifecycle, HR administration, statutory compliance, employee documentation and HR support.
- Lead monthly payroll and attendance processing, including verification of attendance inputs, salary calculations, deductions and statutory components; coordinate with Accounts for timely NEFT salary disbursement.
- Manage employee joining and onboarding formalities, including offer/appointment documentation, joining records, gate passes, UAN generation, PF KYC, ESIC registration and related employee documentation.
- Handle statutory compliance under applicable labour laws, including Provident Fund, ESIC, Professional Tax, Gratuity, Shops & Establishments Act, Contract Labour (Regulation & Abolition) Act, Minimum Wages Act, Maternity Benefit Act, Payment of Bonus Act, Payment of Wages Act, Inter-State Migrant Workmen requirements, Building & Other Construction Workers requirements, Factories Act and other applicable regulations.
- Coordinate with recruitment teams for manpower requirements, candidate references, employee referrals and pre-employment documentation, including verification of payslips, bank statements, PF records and other employment documents.
- Prepare and maintain statutory registers, records, challans, returns, notices, compliance documentation and employee records, ensuring timely submission within prescribed timelines.
- Manage monthly PF, ESIC and Professional Tax challan preparation, including employee-data verification and coordination with relevant departments for timely statutory payments.
- Monitor amendments and updates in labour laws and statutory requirements, communicate relevant changes to management and support implementation across HR processes.
- Support client internal audits, targeting a 100% compliance score and ensuring timely closure of non-compliance observations.
- Handle labour department inspections, notices, scrutiny and compliance correspondence, including preparation of replies and supporting documentation within defined TAT.
- Liaise with government departments, statutory authorities, clients, business associates and internal departments for HR, payroll, labour-law and compliance-related matters.
- Review HR policies, procedures, forms and documentation and recommend amendments and process improvements to management.
- Handle employee grievances, payroll discrepancies, documentation issues, PF/ESIC queries and other HR operational matters, ensuring timely resolution and escalation where required.
- Maintain accurate, confidential and retrievable employee records, HR MIS and compliance data for management reporting, audits and statutory requirements.
- Prepare indemnity bonds, client-specific compliance documentation and supporting records required for invoice submission and contractual/site compliance.
- Coordinate with Accounts and client teams regarding salary disbursement, payroll-related expenses, invoice documentation, outstanding client payments and payment-block resolution; prepare bank NEFTs for salary disbursement and related expenses.
- Maintain company insurance policy records, monitor validity and coordinate timely renewals.
- Handle employee relations, grievances and workplace concerns and support appropriate disciplinary action and corrective measures in accordance with company policies and management instructions.
- Coordinate employee training and on-the-job orientation requirements with Operations and site officers, particularly regarding workplace procedures, company requirements and deployment documentation.
- Process annual bonus, earned-leave encashment and Full & Final Settlements, including verification of salary components, attendance, leave balances, deductions and recoveries.
- Manage employee separation processes, including resignation documentation, absconding notices, clearance coordination, exit documentation and statutory/employment formalities.
HR Executive - Checkmate Services Pvt. Ltd.
(2018-03 - 2021-02)
Managed end-to-end HR Operations and Generalist HR activities for 300+ contract employees deployed across banking, security guarding and facility management contracts.
- Administered monthly payroll and attendance, ensuring accurate salary inputs, attendance validation and timely salary processing.
- Managed employee lifecycle activities, including transfers, leave, attendance, separation and exit formalities.
- Coordinated with Operations and site supervisors for manpower deployment, absenteeism, replacements, transfers and workforce requirements across client locations.
- Conducted regular client/site visits to understand workforce requirements, obtain feedback, resolve employee concerns and maintain effective client relationships.
- Handled employee relations and grievance management relating to salary, PF, ESIC, gratuity, leave and other employment matters.
- Prepared and submitted statutory challans for PF, ESI and Professional Tax within prescribed timelines.
- Processed annual bonus, earned leave encashment, Full & Final Settlements, absconding notices and separation documentation.
- Prepared monthly statutory registers under CLRA, EPF and ESI Acts.
- Represented the organization during internal, labour-law and client monthly/quarterly compliance audits and supported timely closure of audit observations.
- Monitored employee wages and updated client wage structures and billing rates in accordance with applicable government minimum-wage notifications.
- Liaised with government departments, statutory authorities and banks for account opening, employee documentation and compliance requirements.
- Coordinated with Operations, Accounts and client teams to resolve payroll, attendance, manpower, documentation and compliance issues.
- Maintained accurate and confidential employee records, statutory documentation, HR registers and MIS reports.
HR Executive - Bhakar Tradelink LLP
(2017-11 - 2018-03)
- Managed end-to-end recruitment activities, including manpower requisition, candidate sourcing, screening, interview coordination and selection through Indeed, Naukri, Careesma and other recruitment platforms.
- Coordinated with department heads to understand manpower requirements, prepare recruitment plans and ensure timely closure of vacancies.
- Maintained candidate databases, recruitment MIS, interview records and employee personnel files in an organized and confidential manner.
- Coordinated joining and onboarding formalities, including documentation, induction and orientation programs for new employees.
- Addressed employee queries and grievances relating to salary, attendance, leave, documentation and general HR matters.
- Prepared monthly salary statements/salary sheets for office and contract employees and coordinated with Accounts for timely NEFT salary disbursement.
- Maintained and monitored attendance, timekeeping, leave and employee records and coordinated resolution of attendance discrepancies.
- Prepared and coordinated PF, ESI and Professional Tax compliance challans, ensuring timely submission/payment within prescribed deadlines.
- Managed day-to-day HR administration and office administration activities, including employee documentation, correspondence, records and general office coordination.
- Processed Full & Final Settlements and completed exit formalities for resigned/separated employees, including relieving letters.
- Assisted employees with PF withdrawal, PF transfer/claim-related matters and ESIC benefits, coordinating with concerned authorities where required.
HR Admin - Checkmate Services Pvt. Ltd. - South Gujarat
(2017-01 - 2017-11)
Managed end-to-end administrative activities for Security, Facility Management and Banking Cash Logistics operations across multiple client locations within South Gujarat.
- Managed onboarding support for security personnel by collecting joining documents, issuing identity cards, coordinating medical examinations and police verifications, updating deployment details and entering employee records into ERP for payroll processing.
- Managed administrative support for Security Guards, Gunmen, Facility Staff, Housekeeping Staff, Office Boys, Drivers, Loaders and Banking Cash Logistics personnel.
- Monitored office housekeeping, maintenance, utilities, stationery and general administrative requirements.
- Managed office assets, furniture, equipment, consumables and other administrative resources.
- Maintained central store records for security uniforms and equipment; issued materials to personnel and maintained inventory records using ERP software and Excel.
- Identified vendors, obtained and compared quotations, prepared comparative statements, negotiated with suppliers where required and coordinated invoice verification and payment with Accounts.
- Maintained purchase files, stock registers and MIS reports; monitored expenses and supported compliance with company SOPs and procurement policies.
