Samarpita Ray

About 16 years experienced in conducting interview & recruitment process, training & placement, background checking, induction documents verification, project administration, general administration.

Senior Exam Cell & Admin Executive at GURU NANAK INSTITUTE OF HOTEL MANAGEMENT (GNIHM) (2019-11 – Present)

• Responsible to handle 3 institutions (JIS University- Agarpara, Narula Institute of Technology - Agarpara, GNIHM - Sodepur) under JIS University
• Office & General Administration
• Conducting interview, Onboarding & Induction
• Drafting
• Advertisement
• Deal with the appointment of paper setters, examiners, moderators, senior supervisors, preparation and publication of schedule of examinations, conduct of examinations, to get performance of the candidates at the examinations properly assessed and timely declaration of results
• Giving advanced circular to the teachers signed by the principal regarding submitting question paper, mark sheet on time and any other required documents
• Preparation for Examination: - Ensure necessary items to conduct examination i.e., question paper, answer sheets, Mark sheets, thread and other stationary items. Give advance requirements to the administrative officer
• Making examination time table with the consent from principal
• Prepare examination duty charts for the teachers
• Keeping records of all the examinations held in the college both in soft copy as well as in hard copy
• Preparation of mark sheets format for different examinations
• Conducting PTM and keeping records of PTM attendance and feedback
• Distribution of the grade cards to the students and also assist them in filling up various forms required for collecting their pending grade cards from the JIS university accordingly
• Checking the results of all the semesters of the students of JIS University course wise regarding NOC approval
• Interacting with all of the students regarding editing their various student details in the student portal and informing them through mail after the updating of the same so that they can login smoothly for form fill-ups of examination

Admin Manager at BENGAL INSTITUTE OF BUSINESS STUDIES (BIBS) (2017-12 – 2019-11)

• Lead Managements, Lead allotment to marketing person, coordinating PI
• Preparing offer letters, sending selection letter to students, making congratulatory calls to students
• Keeping admission details of different courses, students walking, organizing personal interview, co-ordination for the admission no's & payments made by the student's course wise
• Maintenance details of admission points of marketing team and sending report once in a month
• Keeping track of all the consultants and agents' booking of students and payment. I am the sole and exclusive admin of this file
• Sending report on daily basis of admission & other details
• Send attendance report accordingly, tracking drop outs. noting course changes, making changes accordingly in admission database
• Keeping record of labour payments, stock reports, updating daily, checking expenditure bills submitted
• Procurement of office stock & maintaining it (stationeries & refreshment)

Training & Placement Officer at NIAS eBUSINESS SOLUTION PVT. LTD (2015-07 – 2017-12)

• Students' placement in various corporate sectors in multiple location
• Conducting interview and technical evaluation test of the candidates for final selection
• Conducting Industrial Training (Internship) of the BCA.BBA & MBA students
• Interacting with the clients as per their requirements & criteria
• Administration & responsible for maintenance of entire database of all students of the institute
• Advertisement
• Deal with the appointment of paper setters, examiners, moderators, senior supervisors, preparation and publication of schedule of examinations, conduct of examinations, to get performance of the candidates at the examinations properly assessed and timely declaration of results
• Giving advanced circular to the teachers signed by the principal regarding submitting question paper, mark sheet on time and any other required documents
• Preparation for Examination: - Ensure necessary items to conduct examination i.e., question paper, answer sheets, Mark sheets, thread and other stationary items. Give advance requirements to the administrative officer
• Making examination time table with the consent from principal
• Prepare examination duty charts for the teachers
• Keeping records of all the examinations held in the college both in soft copy as well as in hard copy
• Preparation of mark sheets format for different examinations
• Conducting PTM and keeping records of PTM attendance and feedback
• Distribution of the grade cards to the students and also assist them in filling up various forms required for collecting their pending grade cards from the JIS university accordingly
• Checking the results of all the semesters of the students of JIS University course wise regarding NOC approval
• Interacting with all of the students regarding editing their various student details in the student portal and informing them through mail after the updating of the same so that they can login smoothly for form fill-ups of examination

HR & Placement Head at LALANI COMPUTER ACADEMY (2013-01 – 2015-06)

• Student placement for our franchisee centers in multiple location along with head office
• Recruitment & Selection of the staffs in head office
• Conducting interview and technical evaluation test of the candidates for final selection
• Interacting with the clients as per their requirements
• Administration and responsible for maintenance of entire database (State Council Examination process of all students)

Software Programmer at A.G SOFTWARE & HARDWARE CONSULTANCY PVT LTD (2009-01 – 2012-12)

• Projects done in VB.Net & SQL Server
• Handling Projects in Photoshop, HTML, CSS & FLASH
• Recruitment & Administration
• Projects: IT Enabled Human Resource Management (HRM) System

Web Development in Web Development – Brainware (2010 – 2010)

Master of Computer Applications in Computer Applications – IGNOU (2006 – 2006)

Certificate in Computing in Computing – IGNOU (2002 – 2002)

O-Level in Computing – DOEACC-Society (2001 – 2001)

Bachelor of Science in Science – Calcutta University (2001 – 2001)

Higher Secondary Education in General – West Bengal Council of Higher Secondary Education (1998 – 1998)

Secondary Education in General – West Bengal Board of Secondary Education (1996 – 1996)