Assistant Accounts Manager - Billing, AR & AP - ADMAX GLOBAL ADVERTISING FZCO - Dubai
(2022-09)
Responsible for managing billing, accounts receivable, accounts payable, customer reconciliation and payment processing for multiple clients including Orkla IMEA Trading LLC, Emami International FZE, Wipro Yardley FZE, Ajmal Perfume, and LIC International.
- Billing: Responsible for preparing and processing customer invoices accurately and in a timely manner. This includes verifying invoice details such as planned costs, spots & generating invoices in accordance with approved plans or agreements and issuing them to clients promptly. I also maintain comprehensive invoice documentation, monitor invoice status, and ensure complete and accurate billing to support revenue recognition and collections.
- Accounts Receivable Function: I manage the full Accounts Receivable cycle, including the accurate and timely processing of customer invoices, tracking outstanding receivables, and monitoring aging reports. I proactively follow up on overdue payments via email and calls, coordinate collection activities, and ensure customer payments are received within due dates.
- Payment Processing: I am responsible for the timely processing of vendor payments due to various channels. This includes accurately applying payments against invoices and updating customer accounts, verifying SOA amounts & allocation in accordance with agreed credit terms and contracts.
- Customer Reconciliation: Responsible for performing customer account reconciliation by matching payments received with outstanding invoices and ensuring account balances are accurate and up-to-date. This involves investigating and resolving discrepancies between customer records and company books, preparing reconciliation statements based on the Statements of Accounts received from customers, and coordinating with customers to clarify and resolve differences in account balances.
- Support other accounting and operation team members as and when necessary.
- Oversee media operations across all bookings and schedule for TV, Print, Radio & OOH.
- Generate and maintain the database of all client spends.
- Prepare & keep the records of all the media estimates, purchase orders and release orders o that vendor reconciliation would be accurate and up to date.
- Ensure that all the ads/spots should be appear on time and schedule provided to the channels.
- Keeping records and execution of sponsorship and branding.
- Responsible for campaign to be aired as per the approved plan and PO.
Sr. Executive – Media Billing & Operation - AXIS INTEGRATED DMCC - Dubai
(2014-09 - 2022-08)
- Follow up with all the vendors and suppliers for invoices.
- Responsible for client monthly billing and make sure the invoices shared with client as per billing deadline.
- Billing deviation and reconciliation with vendors if any dispute.
- Responsible for account receivables & payables.
- Responsible for the preparation of booking orders for the entire medium.
- Co-ordination with channels and publications for materials & TVCs.
- Ensure that the spots and ads should appear as per schedule given in the RO.
- Day to day follow up with channels for spots monitoring and make good if any.
- Compile documentary evidence of advertisements appearing for client reference.
- Seek and provide artwork specifications and deadlines once bookings are signed off.
- Keeping records and execution of sponsorship and branding.
- Responsible for the campaign to be aired as per approved plan.
Media Executive - MEDIA MAGIX - A Braj Binani Group - India
(2009-04 - 2014-08)
- Responsible for media booking scheduling for the entire medium (TV, Press & Radio).
- Co-ordination with channels and publications for materials & TVCs for smooth execution.
- Day to day follow up with channels for spots monitoring and make good.
- Co-ordinate with channels and publications for new deals and help out to media planners for deal evaluations.
- Monthly reconciliation of deal and RO.
- Securitizing the spots with TAM DATA.
- Keeping records and execution of sponsorship and branding.
- Co-ordination with the billing department to resolve the deviations and other disputes.
- Co-ordination with Outdoor agency for execution of various kinds of OOH advertising.
- Responsible for client monthly billing and make sure the invoices shared with client as per billing deadline.
- Co-ordinate with all the media vendors to get the invoices on time.
Media Executive - TLG INDIA PVT. LTD - India
(2006-01 - 2009-03)
- Prepare invoices for all the clients after checking the que sheets.
- Co-ordination with channels and publications for bills.
- Co-ordination with accounts department to resolve the deviations and other disputes.
- Ensure the billing is done within the timelines specified.
- Bills dispatching after attaching attaching the telecast certificates.
Media Assistant - TANDEM COMMUNICATIONS PVT. LTD - India
(2000-07 - 2005-12)
- Prepare invoices and follow up for collection of payments.
- Follow up with channels and publications for invoices and TC's.
- Prepare various types of Purchase Orders.
- Scheduling payments to the various suppliers.
- Purchase and sales entries in tally.
- To help accounts in assisting for accurate client billing.
- Coordinate with accounts department to resolve any invoice discrepancy.
