Sr. Tender Executive – Certification & Tender Management - TUV India Private Limited - Mumbai
(2022-01)
- Identify and analyze tenders based on inputs from BD/Technical teams
- Review tender documents including scope, eligibility (PQR), and risk analysis
- Prepare tender summaries (GIST) - Read the Notice Inviting Tender (NIT) and Tender Document thoroughly. This includes the scope of work, technical specifications, and eligibility criteria, and coordinate with Legal team for review
- Prepare and compile all PQR required tender documents
- Fill Tender Numbers of Annexures with Accurate formatting
- Ensure submission of: Technical and commercial documents
- Submit Supporting certificates (Power of Attorney, GST, PAN, PF, ESI registrations, Accreditation certificate, Financial capacity certificate, Turnover certificate, Auditor List, Work order and completion certified etc)
- Maintain confidential data and documents
- Respond to client clarifications
- Handle EMD submission & refund process
- Arrange Technical documents as per tender portal requirements
- Upload documents on portals or submit offline bids
- Ensure 100% compliance with tender requirements
- Maintain confidentiality and accuracy of documents
- Respond to client queries and clarifications
- Track tender results and communications – tender mapped, Legal comment, Mitigation plan, Corrigendum, Submitted tenders, Price approvals, Result of tender for future reference
- Review orders as per accreditation requirements
- Verify contracts, proposals, audit mandays, and supporting documents
- Ensure validity and compliance of certificates
- Coordinate with teams to resolve documentation gaps
- Track timelines and follow up for order processing
- Review and validate audit team timesheets
- Ensure alignment with scope and accuracy of effort
- Approve or recommend corrections within timelines
- Ensure compliance with company policies and audit standards
Tender, Sales & Service Coordinator - Agile Lifescience Technologies India Pvt. Ltd. - Navi Mumbai
(2016-02 - 2022-01)
- Independently handled e-tendering for GeM Portal, Government & Private organizations
- Prepared and submitted tenders (online & offline)
- Tender Collection/submission procedures and documentation as per requirement for client
- Maintain files of all submitted tender's documents
- Coordinate, plan and gather bid submission documents for tendering/bidding activities, Tender Questionnaires and Pre-qualifications
- Monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions
- Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer's tender requirements
- Ensure the adequacy of sales and service-related equipment or material
- Respond to complaints from customers and give after-sales and service support when requested
- Store and sort financial and non-financial data in electronic form and present reports
- Handle the process of all orders and dispatched with accuracy and timeliness
- Prepared sales order, Performa invoice, services and spares order, AMC order
- Order booking and order execution for sales, service department
- Prepared sales and service, AMC, Spares Quotations and invoices
- Managing the AMC & spares team. Planning of AMC dates and renewal process of AMC + new AMC targeting. Prepare and execute the plan for increasing the sale of accessories, spares and services, to achieve target growth in Spares business
- Entries in Tally system
- Keep an eye on Inventory movement on time to time basis
- Forecasting of sales and Services on quarterly basis
- Supporting the field sales and Service team
- Follow up for outstanding customers for payment
- Prepared various reports for administration department
- Registration / approvals / vendor's registration formalities for supply materials
- Process of purchase order for Import material
- Handled customer communication and payment follow-ups
Executive – Tender Department - Vector Projects (I) Pvt. Ltd. - Mumbai
(2011-06 - 2016-01)
- Analyzed tender documents and prepared pre-qualifications / Empanelment Form (Govt. / Pvt. sector) form
- Searched the relevant tenders, information about on-going tenders /projects, pre-bid meetings tender conditions, terms and preparing relevant documents for that and follow up
- Tender Collection/submission procedures and documentation as per requirement for client
- Handling on line tender activities related to Reserve Auction, and e-tenders floated by customers
- Collection of tender fees, EMDs, Power of Attorney, Bank Certificate etc form internal department
- Dispatch tender in timely
- Follow-ups for the negotiations/ status of particular tender
- Preparing Tender reports and maintain the update in system for tracking (HR MS System)
- Maintain all project related documents (Tender technical & commercial documents, Drawings, PO, Completion certificates, MOM etc)
- Support the Pan India team for any tender related queries etc
- Assist to Tender Department for Drawings / BOQ formatting
- Maintain record of company statutory documents
- Maintaining Stationery for Department purpose
Back Office Executive - Future Generali Insurance Co. Ltd. - Thane
(2008-10 - 2011-06)
- Scrutiny and data entry of insurance forms
- Policy underwriting and quality checking
- MIS reporting
Computer Operator - Manas Krushi Industrial Ltd. - Thane
(2007-09 - 2008-10)
- Drafted land-related documents and agreements (Agreement made in Land Purchasing ( Sathi karar, Kharidhe Kaht & other related form in govt format)
- Maintained MIS reports and documentation
Accountant / Clerk - Kanaya Nagar Co-operative Hsg. Society - Thane
(2005 - 2006)
- 264 Society Members Monthly Maintains bill & receipt
- Maintain Cheque, Cash voucher & Registered
- Maintain Bank Transaction Cash & chq Deposited, passbook & FD
- Maintain Staff Attendance & salary Registered
- Monthly & Annually committee members meeting arrangement
- Handling Petty cash
