Shama Naik

Results-driven HR professional with 8+ years of experience in Human Resources Management, specializing in Talent Acquisition, Onboarding, Payroll, Employee Engagement, and Statutory Compliance. Proficient in SAP, SuccessFactors, Ariba, and MS Office. Skilled in supporting performance management cycles, resolving employee queries, and conducting QA testing for HR systems.

Specialist HR Shared Service - Vistance India Pvt. Ltd. (Primarily known as CommScope India Pvt. Ltd.)

(2022-05)

• Supported HR operations for APAC countries.
• Scheduled interviews and released offer letters; prepared salary annexures for shortlisted candidates.
• Managed the Onboarding 2.0 process for all new joiners, assisting them with filling PF, ESIC, Gratuity, and other new-hire forms.
• Hands-on experience in the SuccessFactors module, moving candidates through all recruitment stages up to Hired.
• Supported monthly payroll inputs.
• Coordinated with the BGV vendor for background check reports and queries related to new hires.
• Hands-on experience using tools like Ariba and e-Requisition to process invoices related to background checks and recruitment.
• Conducted QA testing on SuccessFactors for the Onboarding 2.0 implementation.
• Provided backend support in managing Performance Management cases in Dovetail, helping employees complete their performance forms.
• Generated Excel reports for Performance Management and Dovetail, including total case reports.
• Maintained employee records on SuccessFactors.
• Supported referral programs and onboarding logistics, processing referral bonuses and new employee bills through SAP Concur, and arranging accommodation for new joiners.

HR Executive - Globus Management Services (Client: Syntegon Technology India Pvt. Ltd.)

(2021-06 - 2022-05)

• Managed onboarding activities for new joiners, including creating their profiles in Employee Central.
• Coordinated with the team to create position numbers for new hires.
• Managing travel arrangements, accommodation, and logistics for employees.
• Processed payroll for 150+ employees.
• Coordinated with the payroll vendor on submitting monthly payroll inputs through ADP, and later through the Spine attendance system.
• Calculated and filed PF, ESIC, Superannuation, and NPS contributions for all employees.
• Part of the implementation stage of the Spine attendance system.
• Maintaining records for asset management, licenses, and statutory registers.
• Handled submission and documentation of employee records for PwC audits, ensuring compliance and accuracy.
• Assisting with event coordination and employee welfare activities.
• Supporting HR with onboarding logistics (seating, ID cards, workstation setup).

HR Executive - Cipla Ltd. (via PeopleStrong HR Services Pvt. Ltd.)

(2020-12 - 2021-06)

• Managed ELC activities and payroll inputs for transport & canteen.
• Supported HRBP with leave and attendance data.
• Resolved employee payroll and deduction queries.

HR Executive - Prasad Enterprises

(2017-04 - 2020-12)

• Managed end-to-end recruitment and onboarding of new employees, from sourcing to induction.
• Processed monthly salary and payroll, ensuring timely and accurate disbursement.
• Handled statutory compliance and filings, along with management of labour contractors.
• Managed day-to-day office administration and facility upkeep.
• Handled vendor management, including AMC contracts, housekeeping, security, pest control, and maintenance services.
• Oversaw procurement of office supplies, stationery, and equipment.
• Managed travel arrangements, accommodation, and logistics for employees.
• Coordinated courier, dispatch, and front-office/reception operations.
• Maintained records for asset management, licenses, and statutory registers.
• Supported audits (internal, statutory, compliance) with documentation.
• Handled petty cash and basic expense tracking/reporting.
• Liaised with government bodies/local authorities for permits, renewals, and compliance.
• Assisted with event coordination and employee welfare activities.
• Supported HR with onboarding logistics (seating, ID cards, workstation setup).

HR Assistant - Cadila Healthcare Ltd.

(2015-07 - 2017-02)

• Managed recruitment and onboarding processes.
• Coordinated training and time office activities.

MBA - HR - Karnataka State Open University (2014 - 2014)

PGDBM - HR - Sri Sri Institute of Management Studies (2014 - 2014)

B.Sc. - Chemistry - Goa University (2012 - 2012)

HSSC - Goa Board (2009 - 2009)

SSC - Goa Board (2007 - 2007)