Shamma Shaik

Experienced Professional Internal Auditor with a master's degree in MBA (Finance) and over 15+ years of hands-on experience across a wide spectrum of industries including Sleeper, Steel, Sensor Manufacturing Units, Real Estate, commercial and industrial construction, Road and Irrigation infrastructure, Crushers, and Service-based enterprises. Currently pursuing CA Inter through ICAI to deepen knowledge in compliance and governance, and to take the next step toward becoming a fully qualified professional.

Internal Auditor at Atlantic Group (2023-01 – Present)

As an experienced Internal Auditor, assist as a strategic interface between management and stakeholders, ensuring transparency, accountability, and continuous improvement across organizational processes. Audit leadership spans multiple domains.

• Successfully led and delivered a wide range of audits including concurrent, construction, operational, non-operational, process, financial, procurement, payroll, banking, treasury, fraud and investigation audits.
• Delivered audits across multiple sectors with a focus on identifying control gaps, improving compliances, and enhancing operational efficiency.
• Develop internal audit plans based on risk assessments and process walkthroughs, ensuring alignment with procedures and regulatory standards.
• Conduct scheduled audits to evaluate internal controls across various business units, contributing to stronger governance and risk mitigation.
• Conduct Pre and Post audit reviews of procurement, vendor payments, finance, treasury, payroll, contracts, and major business transactions to ensure policy compliance and proper approvals.
• Perform financial, operational, compliance, and IT and ERP audits to evaluate internal controls, process effectiveness, statutory compliance, and risk management.
• Evaluate ERP user access controls and segregation of duties (SOD) conflicts in ERP recommended configuration changes to enforce approval workflows and prevent unauthorized transactions.
• Audit procurement procedures including vendor master file integrity, duplicate vendor detection, and verification of new vendor onboarding documentation (trade license, VAT certificate, bank confirmation letters).
• Detect retrospective PO creation, PO splitting fraud indicators, and three way match failures recommended ERP controls to enforce PO before GRN workflow.
• Conduct vendor performance reviews and assessing compliance with approved vendor lists, procurement policy thresholds, and contract terms.
• Review project costing, Bills of Quantities (BOQ) adherence, and material usage against approved budgets, verified subcontractor payment certificates and retention schedules for accuracy and contract compliance.
• Review variation orders and change management processes, confirm all variations were approved, priced, and documented prior to execution as per contract terms.
• Assess budget to actual variance and project profitability reports, escalated cost overrun risks and cash flow concerns to management with corrective action recommendations.
• Audit inventory controls including physical count verification, material reconciliation, and wastage analysis across construction sites and stores.
• Audit payroll for monthly wage construction workers across multiple sites reconciled site attendance registers to payroll headcount and cash disbursements to verify ghost worker controls.
• Verified overtime calculations, leave settlements, end of service gratuity calculations, and early leave settlements for compliance with Oman Labour Law.
• Review of output tax on client progressive billings.
• Review of VAT input recovery on procurement invoices.
• Review of quarterly VAT returns filing documents along with all supporting documents.
• Create and distribute audit reports that clearly identify risks and control deficiencies, tailored to the needs of both management and stakeholders.
• Delivered final audit reports within designated timelines and provided periodic updates through concise executive summaries.
• Supervise a team of 2-3 auditors, assign tasks, reviewing outputs, and mentoring team members to enhance audit quality and professional growth.
• Provided structured training for new hires to familiarize them with internal audit methodologies, company processes, and reporting timelines.
• Conduct follows up audits by reviewing action taken reports and validating supporting documentation submitted by auditees.
• Confirm corrective actions were effectively implemented and sustained, reinforcing a culture of accountability and continuous improvement.
• Conduct special audits based on management instructions and issues identified during internal audits.
• Conduct formal investigations into identified issues to determine root causes and support appropriate corrective actions.
• Identified the financial loss involved in identified issues and ensured recovery.
• Prepared audit reports and presented findings to management for appropriate action.

Auditor Internal at Sendan International Company Limited (2017-01 – 2023-12)

Projects included: Saudi Aramco, Sabic, Sadara, Safco, Sadaf, Saipem, Saudi Kayan, Ras Tanura, Abqaiq, Maaden, AR RAJI, Yanbu, JGC Gulf International Co. Ltd, Safaniyah.

• Prepared risk based internal audit plans covering both operational and non-operational project activities.
• Executed scheduled internal audits as planned and reviewed the effectiveness of internal controls.
• Performed concurrent, financial, projects, and operational audits across the group.
• Identified internal control gaps across finance, operations, procurement, estimation, business development, HR, and administration, recommending process improvements to enhance efficiency and reduce risk.
• Evaluated internal controls, identified financial, operational, compliance, and strategic risks, and recommended process improvements.
• Audited associate companies, subsidiaries, and branches to standardize audit practices and monitor implementation of audit recommendations.
• Audited procurement procedures, including purchase order compliance, vendor selection, approved vendor lists, and MAS.
• Reviewed technical evaluations, commercial quotation comparisons, and contract adherence.
• Reviewed subcontractor agreements, payment certificates, and retention schedules, identified irregular billing patterns and duplicate payments through detailed reconciliation.
• Verified employee and worker salary calculations against timesheets and conducted surprise physical headcount checks.
• Validated employees leave management records, leave settlements, full and final settlements, and gratuity calculations.
• Reviewed employee disciplinary records, safety violation registers, and grievance logs for compliance with company policies.
• Validated the performance management system process, including probation period controls.
• Validated training and development activities, including annual plans and related documentation.
• Validated the end-to-end recruitment process, including policies, SRFs, budgets, and documentation.
• Validated the onboarding process for new employees, including departmental induction, ERP credentials, and other applicable requirements.
• Reviewed the employee exit process, including compliance requirements and supporting documentation.
• Developed inventory audit programs for project sites, identified gaps in consumption and documentation processes, and conducted physical stock counts with bin card verification.
• Developed fixed asset audit programs at the project level and reconciled the asset master against physical counts and asset tags.
• Reviewed compliance with HSE regulations, including health, safety, environmental requirements, and work permit controls.
• Reviewed QA/QC compliance, including quality control requirements, material rejection registers, calibration records, warranty and guarantee registers.
• Prepared comprehensive internal audit reports presented findings to management and ensured timely closure of corrective actions.
• Engaged with departmental stakeholders to discuss highlighted observations prior to drafting the final report, fostering transparency and alignment.
• Reviewed action taken reports and supporting documentation to validate adequacy and conducted follow up audits to monitor implementation progress and confirm sustained compliance.

Executive - Internal Auditor at Patil Rail Infrastructure Pvt. Ltd (2013-01 – 2017-12)

Led and executed internal audit

CA Inter – ICAI

MBA in Finance