Shiv Prasad

I Shiv Kumar Prasad a qualified Finance & Administration Person with more than 12 years of extensive Experience with various reputed Organization. During my experience tenure I mainly associated in Accounts, Administration and Operation, Statuary Compliances and Financial Monitoring. Currently, I am working with Kailash Satyarthi Children's Foundation (KSCF) as an Account and Admin Officer and in my professional carrier I have also worked with Plan International (India Chapter), ASK India, SARDA Ramgarh, Adventist Development Relief Agency (ADRA India), IPE Global (UNICEF Polio Project-SMNet) and Nav Bharat Jagriti Kendra.

I carry a rich experience in Account & Administration, Internal Control and Statutory compliances & audits during my professional career in various types 'organization. This has given me an opportunity to understand the Complexities and challenges in any Professional environment and apply the relevant laws including statutory legal Requirements including the accounting standards. In addition to this, I carry good coordination skills, an ability to manage multi-location offices and departments.

I have demonstrated competence through diverse experience which includes managing multidisciplinary teams and possess excellent interpersonal communication skills. I am a Team player and people's person and have worked with various departments with ease and positivity.

Accounts and Admin Officer - Kailash Satyarthi Children's Foundation (KSCF)

(2024-01 - 2026-12)

Financial Accounting and Procurement and Administration responsibilities

• Ensure day today financial transaction processing and Enter in Tally ERP with proper cost centre and make documentation as per Organizations Policies
• Processing timely Payments after Verifying Invoices, Bills & Voucher also ensure that all expenditure have proper approval and available Budget
• Prepare and finalize various periodic report – Financial Statement Quarterly/Annually Basis, variance analysis on monthly basis and share with country office and also support to SPM and Sr. Manager to prepare Finance and admin related Periodic report as per donor requirement
• Up keeping of State office petty cash expenses and other office administration work as Making and renewal Lease Agreement, Contract Letter, Housekeeping Arrangement and Office Security Etc
• Support country finance team on statuary requirement as internal and external audit, Statuary audit, Fund audit etc
• Monitor FCRA Transaction, ensure proper documentation and support Manager Finance on timely Filling of FCRA and Compliances
• Prepare and Finalize Budget with Support of Zonal Finance Lead and State Project Manager also support for cash Forecasting to ensure that adequate funds are available to meet the working requirements of the program unit
• Ensure that all statuary requirements as deduction of TDS, GST input credit, are properly documented according to Organization Policy and Govt. also ensure timely filling of TDS & GST Returns
• Prepare for Internal and External Periodic Audit and assist Manager Finance to reply of Compliances
• Support Program Team to organize State level/District level's Workshop/Meeting on selection and hiring of Services/materials /equipment's etc. by managing and Implementation of Supply Chain operational activity as needed
• Support Country and state team to hire consultant and contract management as timely issue and renewal of Contract etc
• Review monthly payroll of all staff and consultant and report to Regional Finance for further Compilation and cross verify with timesheet and submit to country office
• Provide support to state & country team by procurement of goods & services as per organization policies and also ensure quality of the product deliver by supplier on time. And also ensure proper documentation of Procurement
• Coordinate and guide District coordinators on financial compliances and ensure their Submitted expenses are per financial guideline of KSCF
• Provide orientation to field and office Staff and consultant on Financial polices implementation and processes
• Coordinate with HO Admin and Procurement Team on for issue and Tracking All PO (Purchase Order) also ensure quality and time bound procurement and vendor payment according to the procurement policy
• Maintaining Records for office files, Inventories, contract letter, Vendor creation database, Letters memos and other correspondence as needed
• Maintaining stock register, fixed assets register with tagging and all other details, Inward outward register etc
• HR Management – Maintaining Attendance, Leave and Timesheet record of all staff and consultant and share to Country office
• Monitoring visit to special camps, School and DMC, Meet ANM and other health worker to adherence Program Implementation and record maintenance at field level
• Provide logistics Support to state and district team to successful organize workshop/event/campaign etc
• Responsible for proper filing of all financial documents as per KSCF systems and procedures
• Responsible of all Accounts Payable & Receivable
• Monitoring field visits to project locations to verify the activities undertaken by KSCF and ensure that Discrepancies are reported to Line Manager and Zonal Finance Lead immediately
• Execute all other work assigned by SPM (State Program Manager) & ZFL (Zonal Finance Lead)

Finance & Admin Coordinator - Plan International (India Chapter)

(2022-08 - 2024-03)

Mainly associated with financial monitoring, Budget Preparation, Record Transaction with SAP, and Financial Reporting

Finance and Admin officer - Association for Stimulating Know How (ASK)

(2020-09 - 2022-07)

Looking after over all Accounts, Administration HR related issue of Project office

Assistant Accounts Manager - KANNELITE FACILITY MANAGEMENT SERVICES PVT. LTD.

(2018-05 - 2020-06)

Looking after over all Accounts and Administration related issue of the organization

Assistant Finance Officer - Adventist Development Relief Agency (ADRA India)

(2016-05 - 2018-04)

Looking After Finance and Admin of AXSHYA India Project Funded by Global Fund

Sr. Accountant - IPE Global Private Ltd (UNICEF Polio Project – SMNet)

(2013-01 - 2016-04)

Looking after Account and Procurement related issue of SMNet (Polio Project) Project of UNICEF

Accountant - Nav Bharat Jagriti Kendra (NBJK)

(2008-06 - 2012-12)

Looking After over all accounting work of the organization

MBA - Business Administration - Annamalai University

B.COM - Account Honours - Vinoba Bhave University Hazaribagh