Shruthi Np

Experienced Administrative Specialist with 6+ years of expertise in managing daily office functions, handling confidential information, and providing top-tier support to executives and teams. Skilled in coordinating meetings, managing office supplies, and improving workflow efficiency. Eager to contribute my strong communication, multitasking, and problem-solving skills to help drive organizational success in a challenging and dynamic administrative environment.

Admin Executive - Emids Technologies Pvt Ltd. - Bangalore, KA

(2025-09 - 2026-07)

• Managed end-to-end facility operations including housekeeping, security, transport, and maintenance
• Handled access control management (ID cards, entry/exit systems, employee access permissions)
• Develop and implement facility policies and procedures, improving operational efficiency.
• Coordinate maintenance schedules and vendor contracts, achieving a 15-20% reduction in service costs.
• Vendor Management (Vendor identification, evaluation, onboarding, contract negotiation, payment terms negotiations and purchase order preparations). Handling of end-to-end procurement lifecycle.
• Event Management (Employees annual day, leadership connect offsite etc, monthly and quarterly events).
• Business Continuity Management (BCP drills, fire mock drills, ensuring all critical assets with 100% uptime).
• Assisted in managing facility operations across multiple sites, ensuring compliance with safety regulations and standards.
• Conducted regular inspections and audits, identifying areas for improvement and implementing corrective actions.
• Developed and maintained strong relationships with vendors and service providers, enhancing service quality and reliability.
• Supported administrative functions, including scheduling meetings, managing supplies, and overseeing office logistics.
• Assisted in planning and coordinating company events and meetings, fostering a collaborative work environment.
• Facility Management (AMC, Repair and Maintenance, Annual black-out day).

Admin Executive - Acies Innovations

(2021-12 - 2025-01)

Professional Experience

• Assist with scheduling meetings, organizing documents, and maintaining office organization.
• Handle vendor management and coordinate office events.
• Support recruitment efforts, onboarding processes, and maintain employee records.
• Facilitate employee engagement activities and assist with HR policies.
• Coordinate with teams to ensure smooth workflow and communication.

Associate-Admin - Emids Technologies Pvt Ltd.

(2019-01 - 2021-08)

• Handled access control management (ID cards, entry/exit systems, employee access permissions)
• Monitored and controlled visitor management systems and gate pass processes
• Managed procurement of office supplies and assets with cost optimization
• Maintained records, invoices, and contracts for audit purposes
• Resolved facility-related issues to ensure smooth operations
• Supported employee onboarding (ID card access, seating, workspace allocation)
• Organized events and internal office activities
• Ensured adherence to safety protocols and company policies

Associate-Admin - HDFC Bank Pvt Limited (ADFC)

(2013-12 - 2015-08)

• Managed day-to-day administrative activities including documentation, filing, and record maintenance
• Coordinated meetings, schedules, and internal communications between teams
• Handled customer queries and front-desk support, ensuring smooth banking operations
• Maintained and updated data records, reports, and MIS in Excel systems
• Assisted in office operations, vendor coordination, and logistic arrangements

BCA - Computer Applications - Kuvempu University, National College, Shimogga, KA (2012 - 2012)

MCA - Computer Applications - Sikkim Manipal University, Bangalore, KA (2016 - 2016)