Sijo Mon

Administrative Assistant with [16 years] of experience supporting office operations, managing schedules, coordinating communications, and maintaining organized records. Skilled in Microsoft Office Suite, data entry, customer service, calendar management, and multitasking in fast-paced environments. Proven ability to improve efficiency and provide excellent administrative support.

Sr Administrative Assistant at Vectrus & V2X US Army (2017-12 – 2026-07)

• Provided technical support for hardware, software, and network systems.
• Managed daily office operations and administrative tasks for a team of 400 employees
• Assisted with installation, configuration, and maintenance of computer systems.
• Efficiently documented and distributed minutes for Management meetings, enhancing team communication and record-keeping
• Maintained technical documentation and support records.
• Diligently organized and maintained weekly staff meeting minutes, ensuring accurate tracking of departmental discussions
• Prepared and submitted comprehensive daily, weekly, and monthly reports to the directorate, supporting informed decision-making.
• Crafted and reviewed a variety of appointment orders, internal memos, and external correspondence, ensuring error-free communication for senior management.
• Managed employee directories and archived HR documents, contributing to streamlined personnel record-keeping.
• Served as Team Leader for the Department Operations Team, driving team performance and departmental success.
• Supported the Department Manager with a broad range of departmental functions, demonstrating versatility and leadership.
• Assisted with onboarding paperwork and employee documentation.
• Issued installation access badges for all employees, facilitating secure and efficient workplace access.
• Daily Attendance submissions to HR, ensuring up-to-date personnel status tracking.
• Compiled and delivered CDRL reports to MOC and senior management, providing critical operational insights.
• Supported management with document preparation and meeting coordination.
• Organized records for ensuring compliance and readiness for audits.
• Created engaging PowerPoint presentations and coordinated conference room setups for meetings, enhancing presentation delivery.
• Implemented a structured record filing system, significantly improving document organization and retrieval efficiency.
• Undertook additional roles as Safety Representative, Facility Maintenance Officer, and Key Controller, showcasing adaptability and commitment to facility operations.
• Maintained database integrity and performed general office duties, including call routing and visitor reception, to support daily administrative functions.
• Provided coaching to new employees on administrative procedures and company policies, fostering a culture of excellence and high-performance standards.
• Proactively identified and advocated for process improvements, contributing to enhanced accuracy, efficiency, and quality of service
• Performed data backup and troubleshooting procedures.
• Monitored equipment performance and reported technical faults.

Office Admin Assistant at Purackal Honda (2012-04 – 2017-11)

• Proficient System Administrator for Honda's Siebel portal, ensuring seamless network connectivity across headquarters and branch offices.
• Skilled in Dealer Development and Maintenance Support, adept at managing factory and boiler operations in compliance with government regulations.
• Expertise in Sales Administration, including the generation of accurate quotations, online vehicle registration with RTO, and efficient billing processes.
• Inventory Management proficiency, maintaining optimal stock levels and overseeing vehicle warranty administration and record-keeping.
• Accomplished in Report Generation, crafting comprehensive monthly and daily reports, as well as presentations for Honda and executive management.
• Creative Graphic Designer, creating impactful marketing materials such as brochures, flex banners, hoardings, magazine covers, newspaper ads, canopies, and price tags.

Admin Officer at MAT RO Water Purifier (P) Ltd (2010-09 – 2012-02)

• Expertise in crafting comprehensive tender documents and adept at managing client communications via email.
• Proficient in generating accurate attendance, daily, weekly, and monthly reports for HR departments.
• Skilled in orchestrating and conducting effective meetings.
• Developed and delivered employee training programs to enhance team performance.
• Efficient in preparing status reports for management review and handling daily office administrative tasks.
• Proficient in creating invoices, quotations, and purchase orders for a diverse range of dealers and companies.
• Maintained meticulous inventory records for warehouse stock, ensuring efficient goods management.
• Monitored and recorded the distribution of items to branches and dealers, ensuring seamless delivery operations.

Administrative Assistant at G-TEC Computer Education (2009-08 – 2010-08)

• Expertise in Monthly Report Preparation, ensuring accuracy and timely delivery.
• Proficient in Enquiry Follow-Up, maintaining excellent client relations.
• Skilled in Fees Collection, demonstrating strong financial administration.
• Proficient in Data Entry, with a keen eye for detail and efficiency.
• Experience as a Part-Time Teacher, showcasing versatility and communication skills.
• Assisted Management and Upper Management team.
• Supported end users with technical inquiries.
• Maintained database integrity
• Performed data backup and troubleshooting procedures

Post-Graduation Diploma in Computer Application – G-Tec Computer Education, Kanjirappally (2010)

Graduation in Bachelor Of Arts Economics – MG University Kerala (2009)

Higher Secondary in Board Of Higher Secondary – SVRV NSS College Vazhoor (2006)

10th in SSLC Board Of Examination – ST. George HSS (2004)