Payroll Specialist – (US Canada) - Tundra Technical Solutions
(2024-09)
Tundra is a Global recruitment firm, as a payroll specialist I process payroll for US and Canada contractors.
- Processed full cycle payroll operation for Canada and US (T4, W2, Corporate, Soleprop,1099) employee, Weekly and biweekly pay, exporting hours from Bullhorn to ADP system to process payroll.
- Managed employee timesheet in Bullhorn, input sick pay, vacation pay, stat pay, pay in lieu, ensuring compliance with Canadian Employment Standards Act (ESA) and US federal/state regulations.
- Responded to daily payroll inquiries via the ServiceNow ticketing system, ensuring timely resolution for payroll related queries.
- Process employee final payout for US Canada employee i.e. ROE and final wages, accrued benefits, and deductions) in line with federal and state laws, ensuring timely and accurate employee settlements.
- Created and managed Excel-based upload templates for manual timesheets and expense reports, integrating data from Vendor Management Systems (VMS) such as SAP Fieldglass into the Bullhorn system.
- Administered complex payroll elements including overtime, bonuses, commissions, vacation accruals/payouts, and off-cycle payments.
- Contributed to payroll implementation and integration projects, performing end-to-end data mapping from VMS platforms to Bullhorn and from Bullhorn to ADP WFN.
Payroll Specialist (ADP WFN) Robert Half (Short term contract) - Fred Victor
(2023-10 - 2024-01)
Fred Victor is a social service charitable organization focus on positive change in the lives of homeless and low-income people living across Toronto.
- Managed bi-weekly payroll, processing hourly and salaried employee using ADP WFN.
- Worked with CRA regarding employee ROE, T4 and other related queries.
- Managing employee profile such as transfer cost center, change salary, designation, reporting manager, adding new hire and do pay adjustments based on their change in wage.
- Manage employee benefits i.e., health and dental insurance, pension, vacation, paid time off, bonus, WSIB, statutory holiday, sick leave, other voluntary benefits such as life insurance, critical illness, disability insurance.
- Compare payroll record to bank statement, verify payroll data against GL, review deductions and benefits, audit reports, correct errors.
- Calculating garnishment, CUMIS, union dues and payroll & pension remittances after each pay cycle and send it to accounts teams to process payment and create EFT, keep all record for audit.
- Processing employee termination, calculating accrued hours and create a final cheque, generate ROE.
Payroll Specialist (SAP HCM Payroll) Aston Carter Staffing (Short term contract) - Cascades Canada
(2022-11 - 2023-01)
Cascades is the industry leader in Canada and the sixth largest tissue paper manufacturer in North America.
- Executed end-to-end payroll processing using SAP HCM, including payroll driver execution, schema processing, and results validation for Canada Payroll.
- Validated payroll schemas and (Personnel Calculation Rules) to ensure accurate calculation of wages, deductions, and statutory components.
- Performed payroll simulation (test runs) and live payroll execution, identifying and resolving discrepancies prior to payroll release.
- Managed infotype data maintenance (IT0008 -Basic Pay, IT0014/0015 – Recurring/Additional Payments) to ensure accurate payroll inputs and master data integrity.
- Executed payroll reconciliation and posting to Finance (FI module), ensuring alignment between payroll results and general ledger entries.
- Supported integration between SAP modules (Time Management, HR, FI) and external systems, ensuring seamless data flow and payroll accuracy.
Payroll specialist (US Canada) - Dentalcorp
(2022-03 - 2022-11)
Dentalcorp acquires and partners with the country's top dental practices to provide resources, support and technology.
- Executed payroll processing for 1,300 employees across Canada and the United States using UKG, ensuring accuracy, timeliness, and compliance with Canadian ESA and US federal/state payroll regulations.
- Calculate Retro and current pay, time import balancing entries, generate payroll report, and create an upload file to process employee payment.
- Process New-hire, RE-Hire, change of cost center, rate change and related profile upgrades.
- Using ServiceNow ticketing software resolving payroll queries of 35 to 40 daily tickets and profile update.
- Process termination and issuing ROE for Canada and final pay for US process for the employee, answering CRA ask question regarding T4, ROE.
- Calculate employee expenses and match with invoice's, create upload file in UKG, audit other expenses entry.
- Calculate final payout such as severance pay, pay in lieu, vac payout, and other accrued amounts.
- Entering employee hours on time sheet, fixing error and keep record for audit purpose.
- Audit payroll calculation, check payroll entries for New Hire, Re-hire, expenses, profile update, rate change with the saved backup file.
Payroll Administrator - Air Canada
(2021-02 - 2021-12)
Air Canada is the flag carrier and largest airline in Canada.
- Working on a special laid off project for 13k employees laid off during Covid 19.
- Supported a large-scale COVID-19 layoff payroll project impacting 13,000+ employees, executing off-cycle payroll processing using SAP HCM Payroll.
- Performed detailed employee data validation using SAP infotypes, including IT0000 (Actions), IT0001 (Org Assignment), IT0007 (Planned Working Time), and IT0008 (Basic Pay) to verify work history, last working day, and employment status prior to payroll execution.
- Reviewed and validated job data, job history, and pay components through SAP master data and payroll results ensuring accurate earnings calculation including flight pay and union-specific components.
- Processed off-cycle payroll runs for final settlements, including termination payments, adjustments, and special payouts for salaried, hourly, and union employees.
- Executed final time evaluation and payroll validation for union and non-union employees, ensuring accurate calculation of regular pay, overtime, and shift premiums.
- Performed detailed payroll review and adjustments, including earnings, deductions, overpayments, and allowances, using SAP wage types and infotypes, ensuring accurate final paycheck processing.
- Managed overpayment recovery processes, including calculation of recovery amounts, payroll reversals.
- Calculated and processed final settlements, including vacation payout, pension contributions, EI, and tax deductions.
- Generated and amended Record of Employment (ROE) and maintained employee payroll records, including adding audit comments and documentation for compliance and reporting purposes.
- Create manual cheque and letter of collection amount for the employees.
Payroll Executive - Global force Management Pvt Ltd
(2016-05 - 2018-07)
Security guard service industry provide guards and other human power to different organizations.
- Process end-to-end payroll for 1200 employees, including salary calculations, deductions, and bonuses.
- Ensure compliance with Indian labor laws, including EPF, ESI, and TDS regulations.
- Prepare and submit statutory reports and filings to government authorities, including Form 24Q, Form 26AS, and EPF/ESI returns.
- Processed employee reimbursements, advances, and expense claims.
- Prepared payroll-related documents and reports for audits and internal reviews.
- Assisted in preparing annual tax declarations and facilitating tax-saving investment declarations for employees.
