Asst. Manager - Printlink Computer and Communication Pvt. Ltd. (Currently known as OmniLink Technology Pvt.Ltd.)
(2022-10)
- Actively search and identify relevant tenders from various procurement portals, including Government eMarketplace (GeM).
- Analyze and interpret bid eligibility criteria across Pre-Qualification, Techno-Commercial, Legal, Financial, and Risk Compliance parameters before initiating the bid preparation process.
- Prepare accurate and compliant tender documents in accordance with internal business processes and standards.
- Create a comprehensive checklist after thoroughly reviewing RFPs/Tenders/RFX/NITs/EOIs to ensure all requirements are addressed.
- Oversee the complete process of bid/proposal/quotation preparation, including document collection, compilation, and timely submission in line with client deadlines.
- Ensure all bidding documents, proposals, and quotations are of the highest quality, professional in presentation, and aligned with client expectations.
- Coordinate with cross-functional teams including Presales, Technical Solution Architects, Service Delivery, Business Development, Finance, HR, and Account Management to ensure accurate and complete bid submissions. Follow up regularly on pending inputs to meet deadlines.
- Liaise with OEMs to obtain tender-specific documents and manage OEM-related communication and portal operations.
- Maintain a repository of bid-specific documents for efficient reuse in future opportunities and to expedite preparation of successive bids.
- Regularly update and manage the database of the company's statutory documents and credentials to facilitate seamless participation in tenders.
- Demonstrate end-to-end proficiency with the GeM portal, including bid discovery, document uploading, and submission.
- Manage OEM coordination and oversee activities on OEM portals for tender documentation and bid submission.
- Communicate with clients to seek clarifications on tender requirements or ambiguities, ensuring a clear understanding before bid submission.
Bid Executive/Estimation Executive - Ivtex Corporate Solution Pvt. Ltd.
(2021-09 - 2022-09)
- Search tenders from different tender portal & Gem portal.
- E-tendering, quotation, GEM, All types of online & offline tenders.
- Check the eligibility of tender & take GO/No Go decisions.
- Prepare qualified tender documents as per Internal Business Processes with 100% correctness & accuracy.
- Coordinate with OEM & Collect the required documents for tender submission.
- Participation, Product upload in gem portal, attending pre-bid.
- Also preparing the corresponding documents for the projects.
- Dist. Negotiation, order loading, Invoice Management
- Follow up for the payment process.
Bid Executive - In2IT Enterprise Business Services Pvt. Ltd. - Bhubaneswar
(2020-05 - 2021-09)
Bid Executive - In2IT Technologies Pvt. Ltd. - Bhubaneswar
(2017-05 - 2020-05)
- Search Non –Gem tender from different procurement sites & Gem Tender through Gem portal.
- Understand the BID eligibility criteria with respect to Pre‐Qualification, Techno‐commercial, Legal, Financial & Risk Compliance aspects before initiation of the Bid preparation process.
- Perform thorough analysis to aid in GO/No Go decisions.
- Prepare qualified tender documents as per Internal Business Processes with 100% correctness & accuracy.
- Prepare checklist after a thorough verification of the RFP/Tender/RFX/NIT/EOI Documents.
- Manage preparation, arrangement of requisite documents/credentials, completion and submission of Bids, Proposals and Quotations prior to the client's deadline.
- Ensure that all the Bidding Documents, proposals & Quotations are of the highest quality of content, presentable and complying with the client requirements.
- Coordinate bidding activities with Presales team, Technical Solution Architect, Service Delivery Team, Business Development Team, Finance Team, HR Team and Account Managers as per internal SLA ensuring correct bid document preparation. Also, do a regular follow‐up on the status of the pending documents for timely submission of BIDs.
- Preserve all the Bid specific documents to be reused for the future purpose, which helps in saving time when back to back BIDs are to be prepared.
- Create and update the database of company statutory documents & credentials in a regular interval for smooth tender participation.
- Consult client if any clarification arises.
- Prepare all project document i.e (Project Acceptance, Agreement, Installation Report, Payment release letter, project renewal letter, Completion Certificate etc.
- Vendor Portal management with different clients.
Service Representative - AIRWAY (VOLTAS SERVICE CENTRE) - Bhubaneswar
(2016-08 - 2017-04)
- Address and resolve all service-related issues raised by customers through the CRM portal.
- Communicate directly with customers to understand their concerns and provide appropriate solutions.
- Ensure timely closure of service bookings in accordance with customer requirements, offering full support throughout the resolution process.
- Coordinate the dispatch of service engineers to resolve technical issues at the customer's location.
- Follow up with customers post-service to gather feedback and ensure satisfaction with the resolution.
- Maintain comprehensive records of all service calls and technician activities.
- Review and monitor incoming customer service requests to ensure prompt and effective handling.
HR Executive Cum Councillor - MINDMART
(2014-09 - 2016-07)
- Manage front desk operations and handle the registration process for job-seeking candidates.
- Schedule interviews for candidates and coordinate with the recruitment team according
- Maintain accurate records and databases of all registered candidates.
- Counsel and motivate candidates to pursue suitable job opportunities and guide them through the selection process.
- Source and post job openings based on candidate qualifications and location preferences.
- Prepare joining letters and complete all necessary onboarding formalities and documentation.
- Handle and resolve candidate refund cases professionally and in a timely manner.
- Post job openings on various online job portals to attract qualified applicants.
