Sudhanshu Pankaj

Experienced Administrative Officer with 12 years of professional background in Indian Air Force, KSIT Engineering College, and Alliance University. Skilled in hostel management, facility administration, student welfare, and security operations. Currently working at XIME Institutions as Administrative Officer and In-Charge of Hostel and Store. Proficient in ERP systems, budget management, vendor coordination, and crisis management with strong leadership and interpersonal skills.

Administrative Officer, In-Charge of Store and Hostel - XIME Institutions - Electronic City, Bengaluru

(2025-06)

Liaison with Manager Facility Technical and Building Staff, Manager Facility Non-Technical Staff and Security Officer.

Hostel

Warden supervision and liaison of 4 Hostels Warden and Staff for operation of Food, Medical, cleanliness and Maintenance of accommodation. Supervise food for 4 hostels and help prepare weekly Menu and event Management. Supervise laundry work and sport activities for students. Liaison with Transport operation and Store operation. Liaison with Hospitality and Medical Emergency for International Students, International Guests and International Faculty.

Maintaining Daily Night Biometric Attendance

Record in ERP for 700 Students. Preparing/Updating SOPs/Leave Plan for Hostel warden and approving leaves.

Making

Daily routine rounding to Campus, Hostel and Mess for maintenance of cleanliness and hygienic atmosphere.

• Manage daily hostel functions, room allocation, maintenance, cleanliness, and supplies
• Implement security measures, conduct inspections, handle emergencies, monitor entry/exit
• Address student grievance related to hostel facilities, safety, food, discipline, and living conditions
• Enforce hostel rules, manage misbehavior, handle disciplinary issues
• Supervise Hostel staff (cleaners, cooks, security) and coordinate with external vendors
• Liaise with students, parents, and institutional authorities
• Oversee mess operations, hygiene, and food quality
• Maintain accurate records for attendance, incidents, complaints, and occupancy
• Control entry and exit points to the Hostel
• Regular inspection and servicing of Laundry Machine, Gym Equipment, and First Aid Box
• General Administration and Budgeting
• Supervision on Purchase Process
• Stock Register/Inventory Reports
• Liaison with Govt., Semi-Govt. Departments & District Administration
• Campus Cleanliness & Beautification
• Supervision on College Property
• Supervision on Admission Procedures
• Repairs Maintenance and Pest Control Monitoring

Administrative Officer and Offg Chief Hostel Warden - Alliance University - Bengaluru

(2021-09 - 2025-06)

Exercised Boarding Head Operation during admission period with co-cordial relations with parents. Supervised administrative matters of personnel management and maintained SOPs. Co-Coordinated, Monitored and Motivated Facility Staff.

Management of Budget, Event, Facility, Hospitality, and Manpower Operation. Planning including Appraisal Reports, Training, Career Progression, Task allocation, Performance Counseling and Grievance. Maintained discipline, Assistant Welfare, Skill development, Redressing, and Grievances.

Involved in procurement process through local vendors, keeping of records, File and Correspondence Management.

Administrative Officer and Facility Manager - KSIT Engineering College - Bengaluru

(2017-06 - 2019-06)

Exercised administrative matters and facility management operations.

Ex-Warrant Officer - Indian Air Force - India

(1995-12 - 2017-04)

• Exercised Boarding Head Operation during admission period
• Supervised Air Force Technical College Jalahalli West and Air Force Station Jalahali
• Planning including Appraisal Reports, Training, Career Progression, Task allocation
• Performance Counseling and Grievance handling
• Maintained discipline, Welfare, Skill development and Grievances in HR Office
• Assistant Fire Officer and Assistant Admin Officer duties
• Officer in charge of SNCO Mess and Catering
• Manpower Argumentation and Non-public Fund Administration
• Civil Admin and HRM
• Sport and Barrack Warden responsibilities
• Handling of various Inventory of Store of HRM section
• Rotation of Manpower in Units, Stations, Commands, and AIR HQ level

BA - Public Administration, Hindi, English - IGNOU, Delhi (1996)

MA - English - IGNOU, Delhi (2006)

Graduation - Indian Air Force - Indian Air Force, Delhi (2017)

PGDM - HRM - Indian Air Force, Delhi (2017)

Certificate - Microsoft Office - Indian Air Force, Delhi (2006)