Sunil Khatei

Experienced document controller with 7+ years specializing in oil & gas and refinery project documentation. Expert in creating, maintaining, and updating document control processes to facilitate efficient project record management and compliance. Strong collaborator with project management and stakeholders to ensure accurate, timely document distribution and tracking through EDMS platforms.

Demonstrated ability managing technical and contractual documents enhancing retrieval speed and traceability. Currently positioned as Senior Executive at Oswal Energies Limited, focused on optimizing document workflows for pipeline and oil & gas refinery projects.

Senior Executive – Document Controller - Oswal Energies Limited

(2024-07)

• Created transmittals for design, engineering, and supplier/vendor documents in accordance with project procedures.
• Received, processed, and distributed client documents internally as per departmental workflows and document control procedures.
• Processed and distributed documents through EDMS in accordance with the Distribution Matrix, ensuring accurate document control and efficient retrieval of records.
• Maintained document control systems and databases, ensuring all records remained accurate, current, and readily accessible.
• Verified the administrative completeness and accuracy of documents prior to issuance, distribution, and submission.
• Recorded and tracked all drawings and project documents in the Master Document Register (MDR), including revision status and document.
• Compiled, reviewed, and handed over final Quality Dossiers to clients, ensuring compliance with project specifications, quality requirements, and contractual obligations.

Executive – Document Controller - Oswal Energies Limited

(2023-09 - 2024-07)

• Created workflows and transmittals for design, engineering, and supplier/vendor documents in accordance with project procedures.
• Received, processed, and distributed client documents internally as per departmental workflows and document control procedures.
• Managed the receipt, processing, and distribution of internal and external documents for Oswal Energies Ltd. and Cairn Vedanta in accordance with departmental work processes.
• Maintained and updated the Master Document Register (MDR), recording all deliverables, revisions, and document status.
• Prepared and managed project contact lists, Document Distribution Matrices (DDM), and distribution lists within the EDMS for engineering and supplier/vendor documents.
• Coordinated the distribution of client comments to relevant teams for incorporation and maintained records in the EDMS for future reference.
• Prepared and issued weekly and monthly reports on deliverable status, progress, and pending activities to support timely project execution.
• Created and tracked reminders for clients regarding the submission and approval of pending documents in line with scheduled timelines.
• Issued revised drawings, including General Arrangement (GA), detailed drawings, layouts, process flow diagrams, P&IDs, and isometric drawings, to relevant departments and site teams.
• Distributed new revision drawings to sites and departments, and collected superseded drawings to maintain document integrity and ensure only the latest approved revisions were in use.

Executive – Document Controller - Oswal Infrastructure Limited

(2021-10 - 2023-09)

• Maintained hard copies of P&IDs, and Isometric Drawings for inspection activities, ensuring all documents were current and readily available for review.
• Verified incoming materials against approved drawings, specifications, and applicable standards, and maintained detailed inspection records and reports.
• Coordinated with clients to understand documentation requirements and ensured timely submission of all required project documents.
• Managed document numbering, revision control, status tracking, and controlled distribution of documents to site personnel and project stakeholders.
• Updated and maintained the Document Control Index (DCI) and Master Deliverable Register, ensuring accurate tracking and accessibility of all project documents.
• Downloaded and uploaded client inputs, comments, and final deliverables through the Electronic Document Management System (EDMS).
• Prepared and managed project correspondence, daily reports, and document transmittals through email and other communication channels.
• Maintained and retrieved hard copy and electronic records, including vendor documents, ensuring proper revision control, document tracking, scanning, and file format conversions.
• Received, dispatched, distributed, and filed inspection documents, correspondence, and quality records in accordance with document control procedures.

Document Controller - Oswal Infrastructure Limited

(2019-11 - 2021-06)

• Controlled company and project documentation, ensuring compliance with document control procedures and project requirements.
• Generated and presented document progress reports to senior management, providing updates on document status, project deliverables, and outstanding actions.
• Updated and maintained the Document Control Index (DCI) and Master Deliverable Register, ensuring accurate tracking and accessibility of all project documents.
• Coordinated client and PMC document submissions through transmittals, and tracked document reviews, comments, approvals, and closeout actions.
• Supported QA/QC documentation activities, including Inspection and Test Plans (ITPs), Inspection and Test Reports (ITRs), WPS/PQR records, NDT reports, coating inspection reports, and welding documentation.
• Compiled and maintained pipeline construction records, including stringing, welding, radiography, coating, lowering, hydrotesting, and associated quality records.
• Issued revised drawings and documents, including General Arrangement (GA) Drawings, Detail Drawings, Layout Drawings, Process Flow Diagrams (PFDs), P&IDs, Isometric Drawings, and Alignment Sheets to relevant departments and site teams, ensuring the use of the latest approved revisions.
• Prepared and issued weekly and monthly reports on deliverable status, progress, and pending activities to support timely project execution.
• Created and tracked reminders for clients regarding the submission and approval of pending documents in line with scheduled timelines.
• Issued revised drawings, including General Arrangement (GA), detailed drawings, layouts, process flow diagrams, P&IDs, and isometric drawings, to relevant departments and site teams.
• Distributed new revision drawings to sites and departments, and collected superseded drawings to maintain document integrity and ensure only the latest approved revisions were in use.

Document Controller - Sanmarg Projects Pvt. Ltd

(2015-10 - 2016-08)

• Maintained and retrieved hard copies and electronic records, including project registers and vendor documents, ensuring effective revision control and document traceability.
• Distributed documents in accordance with the Document Distribution Matrix (DDM) and maintained systematic filing for easy retrieval and record management.
• Consistently achieved established targets related to quality, accuracy, and productivity.
• Collaborated with the Document Control Center (DCC) team to establish streamlined reporting processes, ensuring accurate and timely submission of engineering documentation.
• Worked extensively with REIMS (Reliance Enterprise Information Management System) for document management and control activities.
• Received and downloaded electronic drawings and documents, filed them in the appropriate directories, maintained drawing receipt registers, and uploaded documents to EDMS as per project schedules and management requirements.
• Distributed received and downloaded electronic documents to project teams and relevant stakeholders for review and action.
• Maintained records of all drawings and documents, including revision status, approval status, and distribution history.
• Performed daily updates of Civil, Mechanical, Electrical, and Instrumentation document records within the document management system.

B.COM - Commerce - Dr. C. V. Raman University – Chhattisgarh (2017)

CHSE - Commerce - Acharya Harihar Mahavidyalaya – Odisha (2009)

BSE - Padma Charan High School – Odisha (2007)