Sushmita Dwivedi

Reviewed Railway Department tenders and contractual risk provisions. Drafted, vetted, negotiated, and executed commercial contracts and legal documents. Prepared Annual Filing and corporate governance documentation for 6+ group companies.

Assistant Company Secretary I at Hughes & Hughes Chem Ltd. (2025-07 – 2025-08)

• Reviewed Railway Department tenders and contractual risk provisions.
• Drafted, vetted, negotiated, and executed commercial contracts and legal documents.
• Prepared Annual Filing and corporate governance documentation for 6+ group companies.
• Conducted compliance gap analysis and implemented governance improvements.
• Coordinated with Finance teams, Auditors, and Lenders for audits and credit facilities.
• Managed licensing documentation and centralised records.

Associate Company Secretary I at Lighting Technologies India Pvt. Ltd. (2021-06 – 2023-09)

• Ensured end-to-end compliance under Companies Act, FEMA, and Labour Laws.
• Drafted Board, General and Committee meeting documentation.
• Acted as single point of contact for labour law compliances; improved compliance score from 60% to 100%.
• Implemented control-based compliance improvements.
• Supported statutory and secretarial audits.
• Achieved 100% utilisation of LEX Comply.
• Reviewed and evaluated 50+ tenders issued by private sector (pharma, energy, real estate, corporate & investment banking) and government / quasi-government bodies (PWDs, cricket associations, stadium authorities).
• Drafted, vetted, negotiated, and executed commercial agreements, amendments, and supporting documentation.
• Ensured 100% utilisation of Contract Management System LEX Contract, improving traceability and risk management.
• Supported bid governance through contractual risk review and compliance checks.
• Conducted legal induction, code of conduct, and pledge sessions for employees.
• Managed vendor onboarding, including KYC, due diligence, and documentation validation.
• Coordinated issuance and tracking of legal notices, PCRs, and litigation documentation.
• Worked closely with Finance, Auditors, Consultants, and Bankers for credit facilities and audit requirements.
• Coordinated documentation for Environmental Law compliances and renewal of Electrical Contractor License and RCMC.

Assistant Company Secretary at Lighting Technologies India Pvt. Ltd. (2018-07 – 2021-06)

• Supported corporate secretarial and compliance functions for multi-entity structures.
• Assisted in review of 50+ tenders and related contractual documentation.
• Assisted in drafting, vetting, and execution of commercial agreements and legal documents.
• Ensured timely filing of statutory forms including MGT-7, AOC-4 XBRL, MSME-1, DPT-3, CSR2.
• Assisted in RBI compliances including FLA and FCGPR filings.
• Drafted Board Reports, Notices, Minutes, and Committee documentation.
• Maintained statutory registers, secretarial records, and compliance trackers.
• Supported statutory and secretarial audits and drafted regulatory correspondence.

Articleship Experience at G. Nagaraju, PCS; Chethan Nayak & Associates, PCS; Swati Mittal & Co., PCS (2016-03 – 2018-04)

• Executed and filed statutory forms including SPICe, INC-7, DIR-3, DIR-12, ADT-1, MGT-7, AOC-4, AOC-4 XBRL, CHG-1, CHG-4, PAS-3, SH-7.
• Assisted in incorporation of companies and LLPs, appointment/resignation of directors and auditors, and alteration of MOA/AOA and capital structure.
• Prepared documentation for share allotment and transfer, charge creation and satisfaction, compliance certificates, and due diligence reports.
• Drafted notices, agenda, minutes, and search reports for Board and General Meetings.
• Supported regulatory filings and compliance documentation.

CS Professional in Company Secretarial Practice – Institute of Company Secretaries of India (ICSI) (2021)

B.Com in Commerce – Rani Durgavati Vishwavidyalaya (2015)