Suvajit Bose

End to end experience in facility management, new office making, team handling in Corporate office.

Jayshree Chemicals Ltd.

Project Experience

I have been assigned with monitoring of complete renovation of the existing office area of 22000sqft which is in progress. My area of responsibilities includes -

• Civil construction related work - Negotiation, Preparing PO, Monitoring Execution, Checking of Bills and final settlement with ledgers.

• Structural - From negotiation, PO, Design-Fabrication-Erection etc.

• Damp Proofing Work - Membrane & Civil related to Terrace, Exterior & Interior wall for 22000 sq. ft office area. 

• VRV AC related project - Negotiation, PO, SITC.

• Fire Fighting - Water line & Alarm Negotiation to SITC i.e. Supply, Installation, Testing & Commissioning.

• Others related to project work right from Negotiation to Supply, Installation, Testing & Commissioning and final settlement like -

• Furniture & False Ceiling.
• CCTV.
• Flooring - Carpet, Tiles, Granite, Marble etc.

• Involvement in all Project Purchase, Costing, Bill passing, Vendor- payment and final settlement.

Regular Admin related Activities and Responsibilities  

Facility Management

• Daily Monitoring House Keeping, Security Guard, Electricity & Office Upkeep & maintenance.
• Sanction for Issue of Material from stores for Pantry, House Keeping & Others.
• To upkeep the stock of Beverages, Drinking water and other items at Director’s Block.
• Passing of daily cash vouchers and checking daily cash book.

• Arranging Pujas, Get-Together, Picnic and other Inter-Company event.

• Major and Minor repairing work, refurbishing work, Interior Work, Space Management.

Asset Maintenance

• Water Purifier Maintenance and AMC.
• Window and Split AC Maintenance and AMC.
• Lift related maintenance & new installation and AMC.
• CCTV- Maintenance & AMC
• Biometric- Maintenance & AMC
• Fire Extinguisher Maintenance & AMC
• Managing & maintaining (AMC) Central AC Plant of 80 Ton capacity.
• All related vendor management

• Managing various type of vendor like- Security, Housekeeping, Tour & Travels, Stationery, Daily Office maintenance work.
• Vendor search, finalization.
• Making and Providing Work Order & Purchase Order.
• Overall supervision of work.
• Bill passing & Payment supervision of vendors.
• Vendor Cost optimization.
• AMC related work for AC & others.
• Managing all above related purchase and procurement both for Project and regular office work.

•  Handling Team of 20 people including – Office Executives, Maintenance, Sub – Staff, Electrician, Plumber etc.

Liaison

•  Local Bodies like - Police, KMC, and Building Authority.

• All Administration related MIS.

DurationFeb 2012 – Apr-2017Role Senior Officer – ADMIN(East)ResponsibilitiesAdmin Responsibility

Facility Management

• Daily Monitoring House Keeping, Security Guard & Office Upkeep & maintenance for 61 centres of East.
• Office Stationery Related purchase & Issue of Material.

• Making Train Tickets for Staffs for official movement.
• Making lodging arrangements for staffs.
• Paying Vendor from Imprest .
• Car booking in short notice.

• Arranging Staff Meet twice in a year with all tickets booking & for staff members & management of the whole event.

•  Centre Search & Setup.
•  Rent agreement related documentation & processing.
• Issuing Official Letters
• Liaison with Advocate/Legal dept. regarding Centre setup.

• Managing various type of vendor like- Security, House keeping, Tour & Travels, Stationery, Daily Office maintenance work.
• Payment & payment supervision of vendors.
• Vendor document related work.
•  Vendor Cost optimization.
• AMC related work for AC & others.

•  Making reports regarding acquisition & admin.
•  Making reports & handling for Projects like UID , ICSI & ICWA.

• PO related data maintenance.
• Payment related data maintenance.
• Invoice processing & documentation for both Sales & Purchase.

• Monitoring over Branches on cash related issues.
• Interacting with Branches on Customer & supplier related issues.
• Training to new joiners about Admin process, call log process.

• Cash handling in a Large scale.
• Vendor payment, dealing & ledger scrutiny.
• Employee voucher processing & payment

PG Diploma in Business Administration