Swati Ganvir

Project Management Specialist (Marketing) at Honeywell (2024-04 – 2026-01)

Optimized Purchase Order and invoice processing workflows, achieving a 25% increase in operational efficiency.
Drove strategic decision-making by delivering actionable performance insights to senior leadership, resulting in a 10% increase in overall project efficiency.
Developed and maintained Power BI dashboards to provide executive management with real-time visualization of marketing events' performance and project health.
Managed a portfolio of 200+ active vendors across 3 departments. Facilitated end-to-end vendor onboarding process, mediated and resolved conflicts related to scope creep, billing discrepancies, or delivery delays.
Managed a multi-vendor budget of $10M+, consistently maintaining a variance of less than 3% through rigorous invoice auditing and milestone tracking.
Conducted web research for the Honeywell website and recommended process improvement plans to senior stakeholders, enhancing project governance and accountability. This initiative contributed to a 10% increase in monthly website traffic.
Supported Honeywell's Global Delivery Model (GDM) initiatives as a Content Custodian. Monitored project compliance and maintained audit-ready documentation on PowerApps.
Drove comprehensive project governance, including status reporting, SLA/milestone tracking, RAID logs management, and steering committee updates.

Senior Account Coordinator (Client Services) at Deluxe Media (2019-07 – 2024-03)

Delivered high-volume, time-sensitive subtitling projects for Amazon Prime Studios, consistently achieving 100% On-time delivery and 100% quality across all projects.
Acted as the primary liaison, successfully building and maintaining long-term relationships with both external clients and internal cross-functional teams.
Managed client change orders by successfully negotiating deliverable due dates between clients and internal departments.
Collaborated with the billing department on Order-To-Cash workflows, concluding pricing estimates with clients to facilitate timely global invoicing.
Facilitated consistent communication regarding project health with clients, executive leadership, and stakeholders by managing intricate delivery timelines and generating systematic status updates, such as missing asset reports.
Mentored and coached team members to optimize collective performance and maintain rigorous operational standards.

Project Manager at Tata Consultancy Services Ltd (2011-10 – 2017-02)

Planned, streamlined operations, and delivered over 50+ small and large-scale Online Assessments for the Institute for Banking Personnel Selection's (IBPS) across the Western region (Maharashtra, Goa, and Gujarat), serving approximately 2 lakh candidates nationwide.
Served as Zonal Project Manager for the Graduate Aptitude Test in Engineering (GATE) from 2013 to 2016, overseeing all assessment regions for IIT Powai and maintaining a 100% on-time delivery record.
Directed comprehensive lifecycle management for the 2015 and 2016 Common Entrance Examination for Design (CEED) on behalf of IIT Powai.
Facilitated transparent and consistent reporting to all stakeholders by providing comprehensive project status updates.
Directed end-to-end project delivery, resource allocation, and inventory management for high-impact projects throughout the Western region.
Scheduled and facilitated critical meetings among project stakeholders to discuss deliverables, schedules, and conflicts.

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